Entertainment Careers Casting Calls and Auditions

Responsible for providing operational and administrative support for the EVP Marketing, Media and Conferences based in New York City. Participate in a variety of responsible and complex administrative, secretarial and clerical duties.

This role will pay a salary of $80,000

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Manage day to day duties for EVP Marketing, Media and Conferences including but not limited to:

• Calendar management/scheduling 
• Arranging travel and any travel-related activities 
• Handling expense reports o Managing division budget, monthly reconciliation
• Managing contacts
• Completing adhoc projects as assigned including event planning, research and other fun marketing associated projects
• Use discretion and confidentially in all Executive-Level matters 
• Be proactive and fast problem solver 
• Prepare documents, presentations, and agendas for principal

• Always try to think one step ahead on needs
• 2-3 years in EA role 
• Experience in marketing and/or live entertainment a plus 
• Bachelor’s degree preferred 
• Excellent written and verbal communication skills 
• Flexible team player to accomplish what it takes to get the job done 
• No task is too big or too small mindset 
• Proficient computer skills 
• Ability to work in fast-paced environment and work under pressure 
• Professional attitude and ability to be resourceful 
• Outstanding organization skills 
• Strong time management and multi-tasking skills

Oak View Group

High Level Executive Assistant Positions // Fortune 500 Companies // Temp, Temp- Hire // $40-50 an hour DOE // Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.

These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Booking travel, both international and domestic
• Administering ad hoc project assistance as needed

Requirements:

• 3-5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking domestic/international travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

An elite firm in Washington, DC (Friendship Heights) is seeking an Office Manager/Operations Manager to join their team. In this role, you will be responsible for a broad range of tasks and activities that keep our organization running smoothly. Your role will encompass the following responsibilities:

• Office Operations: Oversee day-to-day office operations, ensuring a well-organized and efficient workplace. This includes managing office supplies, equipment, and vendor relationships.
• Accounting Support: Assist with financial and accounting tasks, such as expense tracking, invoice processing, and working closely with our finance team.
• Recruitment Assistance: Collaborate with our recruiting team by scheduling interviews, managing candidate records, and supporting the hiring process.
• Project Management: Participate in various projects that contribute to the success and growth of the firm. This may involve data analysis, report preparation, and project coordination.

Qualifications:

• A bachelors degree is required. A degree in finance or an MBA is preferred.
• 2+ years’ experience managing the operations of a law firm
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office applications.

Benefits:

We are committed to providing a competitive benefits package to our employees. The benefits package includes:

• Medical, dental, and vision coverage.
• Prescription drug coverage.
• Disability and critical illness insurance.
• Accident insurance.
• Medical bridge coverage.
• Life insurance.
• 401k plan with employer match.
• Pre-tax parking options.
• Generous paid time off.
• Discounted entertainment plan.
• Annual firm retreat.

Robert Half

STAND 8 is a global leader providing end-to-end IT Solutions. We solve business problems through PEOPLE, PROCESS, and TECHNOLOGY and are looking for individuals to help us scale software projects designed to change the world!

Summary

• Are you looking to get your start in the business of deciding what shows and movies viewers want?
• Working with the Programming Team, the Coordinator is responsible for channel management in order to build out some of the 250+ channels on our service. This role reports to the Programming Manager or Sr Programming Manager.

Responsibilities Include

• Building episodes in our proprietary Content Management System (CMS).
• Scheduling pre-programmed live stream and episodic channels.
• Tracking and data entry used for programming decisions.
• Understanding of programming workflows and completing tasks within the CMS, content catalog review process, and life-cycle of content.
• Other tasks and duties as assigned.

Qualities / Experience We’re Seeking

• This is an entry level position.
• Detail oriented with a collaborative mindset.
• A general understanding of databases.
• Knowledge of and interest in the entertainment media landscape.
• The ability to pick up proprietary program scheduling software.
• Comfort working with data and understanding how data plays into programming strategy.

The US base range for this contract position is $18-$24/hour. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

STAND 8 Technology Services

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, etc Education: Associate’s Degree MIN work related experience (Years 0 ? 3 YOE)

Overview:
This position is responsible for providing administrative support to department executives. Must be detail-oriented and a forward thinker who is able to anticipate administrative needs of the department. Candidate must be a good communicator, with excellent organizational and written skills who thrives working in a high pace and dynamic environment. Position will assist in maintaining key department documents.

Responsibilities:
Provides admin assistance to department execs including travel arrangements, expenses, To Do list and Weekly Priorities list preparation
Coordinates meetings including booking conference rooms, video set-up (ZOOM & Microsoft Teams) & distribution of materials
Copies, Files digitally, Organizes documents as required
Prepares emails and other Word, Excel and Power Point documents in a timely manner
Assists Senior Team on special projects
Prepares meeting folders, ensuring updated versions of critical documents including meeting agendas are provided
Saves key reference documents to department share drive

Basic Qualifications:
Minimum 2 years department assistant experience
Proficiency in MS Office software with particular strengths in Word, Excel & PowerPoint
Entertainment or Media-Related Industry experience preferred

Additional Qualifications:
Candidate must be able to collaborate with others and have a positive can-do personality, who exhibits a deep passion for supporting executives
Must be a self-starter who can work independently as well as in conjunction with department executives
Keen attention to detail; excellent organizational, written, verbal and interpersonal skills
Must be able to multi-task and manage time efficiently to meet deadlines and re-prioritize work
Capable of working well in a fast-paced environment using confidential information
eTeam

Pay starts at $55,000!

Summary:

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.

Responsibilities

What You’ll Do

• The Front Desk Manager will carry out all daily shift operations of the Front Office department.
• Provide leadership, training and shift flow management while coaching front desk agents and supervisors.
• Create proactive hiring plans and assist in hourly interviews.
• Provide the highest quality of service to guests and ensure associates do the same. Will act as an ambassador of our establishment.
• Perform hands-on duties as needed and be responsible for tasks such as financials, payroll, scheduling, etc.

What You’ll Bring

• Prior leadership or supervisory experience and any experience with the specific brand hotel or upscale property is a bonus!
• A passion for service with a positive, can-do attitude
• The desire to develop and coach associates and create an environment for your team to thrive.
• Ability to creatively problem solve and execute against the strategy and deliver results.

Other Information

• Day 1 Medical, Dental and Vision insurance
• Vacation/Paid Time Off (PTO) with rollover
• Complimentary wellness tools
• Unlimited referral bonuses
• 401(k) with company match
• Hostcare Resources healthcare concierge
• Leadership development
• Tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.

White Lodging

Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company’s success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

We are currently looking for a dedicated Office Manager who will be central to maintaining efficient office services. The successful candidate will organize office operations and provide support as the first point of contact for sports complex employees for onboarding and resolving initial queries on HR and Health and Safety Policies.

Responsibilities

• The Office Manager is actively involved with the daily transactions of invoicing, receipts, adjustments, vending, banking, and manual cheque issuance.
• Additionally, they ensure the payroll submissions & month end processes and reports (AR & AP) are completed on time.
• Accounting and Reporting
• Employee Onboarding

Education And Knowledge Requirements

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background checks.
• At least 3 years successful office management experience in a Sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices
Canlan Sports

Anthros Inc., a boutique human resources outsourcing firm headquartered in Winter Park, Fl., is seeking an individual to fill the role of Office Manager. Anthros provides payroll, worker’s compensation, benefits administration, and customized human resources management to clients throughout the country. Our success stems from our focus on relationships and commitment to the well-being of our team members and our client’s team members.

The Office Manager plays an important role in stewarding relationships with clients and client employees as well as overseeing the daily work activities of the office. This position requires an individual to demonstrate superior customer service while providing administrative support to clients and the Anthros team.

Essential Job Functions

• Communicate daily with clients and client employees to provide Human Resource support.
• Gather, enter and maintain client and client employee data in the Anthros Human Resources Information System.
• Provide support as needed in the areas of benefits administration, worker’s compensation, new client enrollment and implementation.
• Responsible for all aspects of assembling, packaging and shipping payrolls. This includes operating relevant equipment, coordinating mail/courier services and maintaining packaging supplies.
• Comply with Anthros’ security and quality check policies and procedures to protect client information and payroll accuracy.
• Administrative duties such as answering phones, sorting and distributing mail, maintaining files, and preparing documents.
• Maintain inventory of office supplies; coordinate with vendors; order new supplies as needed.

Education/Skills

• Bachelor’s Degree preferred. 2 years relevant experience will also be considered.
• Bilingual Preferred
• Superior customer service and relationship building skills
• Ability to communicate effectively with people at all levels and from various backgrounds
• Proficiency in Microsoft Office, including PowerPoint, Word and Excel
• Database and data entry experience
• Detail oriented with strong organizational, problem‐solving and analytical skills
• Ability to work independently and as a member of various teams
• Versatility, flexibility, and a willingness to work in a fast paced environment with constantly changing priorities
• Preference will be given to candidates with HR experience or experience in an Office Management role for an HR, payroll or financial institution.

Benefits

• Competitive wage
• Medical Insurance
• Supplemental benefits including dental, vision, and disability
• 401K
• Employee Assistance Program
• Member Deals (discounts on travel and entertainment)

Anthros Inc.

We are seeking an accomplished and dedicated Personal Assistant / House Manager for our client, a private principal who is a high-profile entrepreneur/artist. This multifaceted position will undertake a range of responsibilities with a distinctive blend of operations and administration across house management and personal tasks. We are seeking a candidate who takes pride in the little details with a focus on ensuring that each day runs smoothly. This role requires someone highly organized, a relationship builder, and who enjoys wearing many hats. You will strategically coordinate operations and organization of the residence, helping with calendaring and vendor scheduling, booking travel, and working closely with contacts within the family environment as well as with outside vendors and crews. You’ll be entrusted with event coordination, facilitation of home projects, construction project management, and a range of other tasks as they come up.

The ideal candidate will be a true professional with a “get-it-done” mentality, capable of effortlessly navigating both the demands of executive support and the intricacies of household management. This opportunity offers a unique chance to contribute to the operational harmony of an accomplished family while showcasing executive-level competencies.

Responsibilities: The chosen candidate will undertake an integral role in ensuring the seamless operation of the household, as well as providing personalized assistance to the principal. Duties encompass a broad spectrum, including managing house tasks (working with vendors, staff, and construction projects), coordinating travel arrangements, orchestrating appointments, overseeing calendars, and facilitating entertaining endeavors like holidays and special events. Additionally, the individual will be entrusted with supervising vendors, communicating needs with housekeeping personnel, and maintaining the overall upkeep of the residence. Event coordination, management of business contracts and compliance, and travel management will be among the other pivotal duties entrusted to this role. You’ll also handle budgeting, payments and invoicing, with the aim to secure best prices and maintain budgetary goals.

Qualifications:

• A minimum of 5 years as a dedicated Executive/Personal Assistant with household experience
• Tech-savviness and an affinity for research-driven tasks
• Proven adeptness in managing multifaceted tasks, with an aptitude for discerning priorities and executing with meticulous precision
• Background in house management, with a demonstrated capacity for maintaining a well-operated household
• Prior experience in providing support to high net worth families is a substantial advantage
• Valid driver’s license and clean background

Salary Range is 90,000-110,000 base , bonus potential. DOE Benefits are provided

This is onsite 5x a week in Sherman Oaks

You must be local to the area!

Confidential

Content Support Coordinator

Ideastream Public Media, a Cleveland-based multiple media organization and home to Ohio’s largest NPR, PBS and classical radio stations, continues to expand its news and information, arts and entertainment, classical and education services to 22 counties in Northeast Ohio. As part of that expansion, Ideastream seeks an organized administrative professional to serve as Content Support Coordinator. We eagerly welcome individuals with diverse lived experiences and perspectives to enrich our work and bring fresh ideas into our organization.

Reporting to the Chief Content Officer (CCO), the Content Support Coordinator provides administrative support to the Content senior leadership team and CCO. This position will maintain various Content Department calendars, arrange meetings as requested, assist in agenda preparation, gather information, and provide meeting minutes as requested. In this role, you will communicate and respond to inquiries via phone and email from various stakeholders, partners, freelancers, and vendors, organize and maintain electronic and paper file systems, and process departmental invoices and mail.

Qualified candidates will be familiar with Microsoft Office Suite including Teams, and have strong verbal and written communication, decision making, and problem-solving skills. An Associate’s Degree in office administration, or a related field, and two years of administrative support experience, is preferred, though an equivalent of experience in related fields and education will be considered. A working knowledge of media content creation is also preferred. The starting salary for this position is $41,500 and is commensurate with experience. We offer a rich benefits program including medical coverage, a 403(b) plan with an employer match, hybrid work schedules, paid time off, a parking subsidy, a lunch delivery service subsidy, and much more.

Ideastream Public Media is an Equal Opportunity Employer. Diversity, Equity, Inclusion and Belonging (DEIB) is one of our core values, wherein we seek and incorporate the myriad diverse perspectives and lived experiences of our users, staff, board, and communities into all aspects of our work. While we don’t have all the answers to DEIB, we are making improvements through staff engagement, leadership training and recruitment efforts. We hope you join us on our journey and contribute to our efforts moving forward.

Ideastream Public Media