ICONMA

Project Manager, Employee Engagement

Location: Foster City, CA
Duration: 6 Months

Description:
We are looking for an Employee Engagement Project Manager who will be responsible for the enhancement and management of existing programs and development of new initiatives within our Employer Brand project.
The ideal candidate for this role will have strong project management experience, a bias for action, and a keen interest in fostering a fantastic workplace culture.
They should also have a track record of excellent project management skills and the ability to thrive in a dynamic,
fast-paced environment, while managing multiple priorities concurrently.

Responsibilities:
-Elevate and manage existing employee engagement programs, including wellness initiatives, recognition, swag, employee communications, and internal engagement activities.
-Strengthen our Employer Brand by developing internal engagement programs to excite crew, build connectedness, and create strong connections to our mission, purpose, and values.
-Develop and execute a strategy to promote our engagement and total rewards program including Compensation, Benefits, Wellness, Places & Build, Learning & Development, Swag, and company celebrations.
-Continuously assess and analyze the effectiveness of current programs and identify opportunities for improvement.
– Prepare regular reports on program effectiveness and take action to implement adjustments.
-Collaborate with cross-functional teams to implement enhancements, ensuring that engagement initiatives align with our culture and values.
-Maintain relationships with external vendors and partners to ensure the smooth execution of our programs.

Qualifications:
-5+ years of corporate employee experience, internal communications, or people program experience.
-Excellent project management skills, including creating project plans, tracking progress, and
meeting deadlines with the ability to manage multiple time-sensitive projects under tight deadlines.
-Meticulous attention to detail and organizational abilities to ensure the success and accuracy of programs and initiatives.
-Strong bias for action and a track record of swift, efficient work delivery.
– Proven ability to take initiative, identify opportunities for improvement, and execute on key deliverables.
-Keen problem solver with a knack for identifying and resolving challenges that may arise throughout a project.
-Positive attitude and self-starter with the ability to forge relationships with cross-functional partners and key stakeholders.
-Genuine passion for enhancing employee experience and fostering a positive workplace culture.
ICONMA

Administrative Assistant
Location: New York, NY
Duration: 3 months

Description:
High Level Professional with previous experience providing administrative support at the senior management level – 10 + years
Providing support to multiple Senior Managers and their teams
Trading Floor Environment fast pace and work effectively under pressure

Responsibilities include:
Calendar management, travel scheduling and expense processing
Communicating and interacting with all levels of the group and across business functions
Serving as a resource for company policies and procedures

Required Skills:
Extensive diary management for multiple managers and team
Significant time management and prioritization skills
Advanced skills in Outlook and MS Office programs (Excel, Word, PowerPoint, Concur)
Highly organized with strong attention to detail
Ability to work effectively under pressure and with time constraints
Ability to learn quickly and handle new responsibilities
Strong written and verbal communication skills
Strong concur experience processing travel and expenses
Ability to work effectively under pressure and with time constraints and the flexibility to work extended hours when required
Experience with organizing client entertainment functions

Top 3 Must Have:
CONCUR
MS OFFICE SUITE (EXCEL, WORD, POWERPOINT)
OUTLOOK

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

 
ICONMA

Executive Events Coordinator I

Location: Chicago, IL
Duration: 4 months with possible contract to hire/with possible extension

Description:
Top 35 skill sets:
Previous experience in full cycle events
Flexibility and ability to adapt to fastpaced environment & events
Exceptional skills in hospitality for customers and event guests
Excellent oral and written communication skills
Tracking event metrics

Critical details :We have a team of very experienced event managers. We’re willing to teach whoever comes into this role, but do require some experience. This will be a team of 7, with most people being contractors.
The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.
We are seeking a candidate who is passionate about hospitality and events to join our Chicagobased events team. Our events consist of inoffice, white glove experience for our colleagues and guests. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate crossfunctionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
Continuously research and report innovative and creative event and entertainment options
Solid office management / workplace environment knowledge
Strong customer service and executive interaction experience
Understand client brand and product positioning with the ability to ensure consistent, onbrand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
Pre, onsite and post event logistical management
Key stakeholder for GCal calendar management for internal event space
CoManage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time

Required Skills:
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client’s needs
Experience in managing budgets, financial planning and tracking
Excellent problemsolving skills with ability to creatively negotiate demands
Resultsoriented, customerdriven, and organized
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
Indepth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

As an equal opportunity employer, ICONMA pride itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, colour, gender, age, Sexual orientation, citizenship, or disability.
 
ICONMA