Executive Events Coordinator I

Executive Events Coordinator I

Location: Chicago, IL
Duration: 4 months with possible contract to hire/with possible extension

Description:
Top 35 skill sets:
Previous experience in full cycle events
Flexibility and ability to adapt to fastpaced environment & events
Exceptional skills in hospitality for customers and event guests
Excellent oral and written communication skills
Tracking event metrics

Critical details :We have a team of very experienced event managers. We’re willing to teach whoever comes into this role, but do require some experience. This will be a team of 7, with most people being contractors.
The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.
We are seeking a candidate who is passionate about hospitality and events to join our Chicagobased events team. Our events consist of inoffice, white glove experience for our colleagues and guests. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate crossfunctionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
Continuously research and report innovative and creative event and entertainment options
Solid office management / workplace environment knowledge
Strong customer service and executive interaction experience
Understand client brand and product positioning with the ability to ensure consistent, onbrand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
Pre, onsite and post event logistical management
Key stakeholder for GCal calendar management for internal event space
CoManage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time

Required Skills:
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client’s needs
Experience in managing budgets, financial planning and tracking
Excellent problemsolving skills with ability to creatively negotiate demands
Resultsoriented, customerdriven, and organized
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
Indepth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

As an equal opportunity employer, ICONMA pride itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, colour, gender, age, Sexual orientation, citizenship, or disability.
 
ICONMA