Job Details :
Title: Executive Events Coordinator I
Location: 333 Wolf Point Plaza, Chicago, IL 60654
Duration: 02 months
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Description:
The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.
Roles & Responsibilities:
- The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
- Continuously research and report innovative and creative event and entertainment options
- Solid office management / workplace environment knowledge
- Strong customer service and executive interaction experience
- Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
- Continuous development of team playbooks and standard operating procedures
- Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
- Pre, onsite and post event logistical management
- Key stakeholder for G-Cal calendar management for internal event space
- Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
- Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
- Management of event statistics and ad hoc reporting
- Manage various workplace projects as assigned
- Multitask many events and projects at one time
Client’s Workplace Services events team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team. Our events consist of in-office, white glove experience for our colleagues and guests. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.
Roles & Responsibilities:
- The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
- Continuously research and report innovative and creative event and entertainment options
- Solid office management / workplace environment knowledge
- Strong customer service and executive interaction experience
- Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
- Continuous development of team playbooks and standard operating procedures
- Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
- Pre, onsite and post event logistical management
- Key stakeholder for G-Cal calendar management for internal event space
- Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
- Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
- Management of event statistics and ad hoc reporting
- Manage various workplace projects as assigned
- Multitask many events and projects at one time
Required Skills:
- Experience will be evaluated based on alignment to the core competencies for the role
- Highly personable and customer service focused with great attention to detail
- Excellent written and verbal communication with ability to proactively address client’s needs
- Experience in managing budgets, financial planning and tracking
- Excellent problem-solving skills with ability to creatively negotiate demands
- Results-oriented, customer-driven, and organized
- Assess and prioritize workload in a strict deadline centric environment
- Thrive on teamwork and overcoming obstacles
- Ability to work a flexible schedule as needed
- In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
VARITE INC
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