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Executive Events Coordinator I

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Job Details :
Title: Executive Events Coordinator I
Location: 333 Wolf Point Plaza, Chicago, IL 60654
Duration: 02 months
 
Description:

The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:

  • The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
  • Continuously research and report innovative and creative event and entertainment options
  • Solid office management / workplace environment knowledge
  • Strong customer service and executive interaction experience
  • Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
  • Continuous development of team playbooks and standard operating procedures
  • Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
  • Pre, onsite and post event logistical management
  • Key stakeholder for G-Cal calendar management for internal event space
  • Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
  • Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
  • Management of event statistics and ad hoc reporting
  • Manage various workplace projects as assigned
  • Multitask many events and projects at one time

Client’s Workplace Services events team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team. Our events consist of in-office, white glove experience for our colleagues and guests. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:

  • The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
  • Continuously research and report innovative and creative event and entertainment options
  • Solid office management / workplace environment knowledge
  • Strong customer service and executive interaction experience
  • Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
  • Continuous development of team playbooks and standard operating procedures
  • Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
  • Pre, onsite and post event logistical management
  • Key stakeholder for G-Cal calendar management for internal event space
  • Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
  • Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
  • Management of event statistics and ad hoc reporting
  • Manage various workplace projects as assigned
  • Multitask many events and projects at one time

Required Skills:

  • Experience will be evaluated based on alignment to the core competencies for the role
  • Highly personable and customer service focused with great attention to detail
  • Excellent written and verbal communication with ability to proactively address client’s needs
  • Experience in managing budgets, financial planning and tracking
  • Excellent problem-solving skills with ability to creatively negotiate demands
  • Results-oriented, customer-driven, and organized
  • Assess and prioritize workload in a strict deadline centric environment
  • Thrive on teamwork and overcoming obstacles
  • Ability to work a flexible schedule as needed
  • In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

VARITE INC

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Expiration date:
01-14-2024

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