Entertainment Careers Casting Calls and Auditions

COMPETITIVE PAY and BENEFITS + A GREAT CULTURE = A GREAT PLACE TO WORK!

Symphony Pointe in Elkhorn, NE, an Agemark Senior Living Community is hiring for a Life Enrichment Coordinator! You will find your next career opportunity with a Certified “Great Place to Work” that has been named as one of the nation’s best Assisted Living providers SIX YEARS IN A ROW!

NOW HIRING – FULL-TIME LIFE ENRICHMENT COORDINATOR IN Elkhorn, NE.

This position will primarily support our Assisted Living and Memory Care residents. The schedule will be Tuesday – Saturday.

The way to have fun as a Life Enrichment Coordinator:

• Provide engaging, fun activities for someone’s grandma or grandpa and encourage them to take part–treat them like they’re your family members!
• Build relationships with family members and residents and learn their life story and their passions, hobbies, and greatest desires. Then…help make their dreams come true!
• Help make our community a true home for residents–willingly assist in any area as needed to support your co-workers.
• Plan adventures in the community and take residents places they didn’t think they could go!
• Drive the bus and company car to take residents out and about.
• Use a computer proficiently and be comfortable making fun posts on social media.
• Show commitment, be professional, and have integrity and compassion toward residents and your coworkers.
• Have fun! Encourage others to take part in activities and join in yourself.
• Willing to learn and take direction from our experienced leaders.
• Strong English communication skills are essential for seamless interaction with residents and colleagues.

Do others describe you this way?

• A positive attitude and zest for life that you want to share with others.
• A wish to grow your career in a family-owned company.
• A strong desire to create remarkable moments for residents and your coworkers every day!

Enjoy Our Outstanding Benefits As a Life Enrichment Coordinator

Education assistance < $10,500/ yr & 100% FREE TUITION with preferred college partners

AND MUCH MORE…..

APPLY NOW!

IND3
Agemark Senior Living

Contract Assignment in Newport Beach, CA 100% onsite.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Travel Coordination and PreparationWorks with assigned managers to coordinate travel arrangements, both domestic and international, through our travel agency platform (Navan), according to the Company Travel and Entertainment Policy.
• Arranges cost effective ground transportation, books hotels and manages all logistics.
• Creates final travel itinerary and directions.
• Expense Reports: Travel, Gifts and EntertainmentGathers emails, calendar schedules and compliance approvals to prepare monthly expense reports.
• Prompts managers after travel, meetings and events to include all proper documentation and approvals well in advance.
• Processes monthly detailed expense reports through the Concur system.
• Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and following up with managers for personal payments when needed.
• Monitors and tracks all expense reports submitted until final payment.
• Meeting CoordinationSchedules external and internal meetings, calls and video conferencing across multiple time zones.
• Checks and confirms availability for presenters.
• Coordinates meeting materials printing and distribution.
• Handles meeting logistics and orders meals/refreshments when needed.
• Calendar ManagementMonitors multiple calendars and alerts managers as meetings occur according to their preferences.
• Creates, accepts and changes meetings according to each manager’s preference.
• Communicates effectively, keeps managers’ calendars well organized, and properly screens meetings.
• Client Servicing and Phone CoverageProvides excellent client service and phone skills.
• Manages telephone calls and handles requests and escalates urgent matters with urgency.
• Creates follow up correspondence according to the requirement of each manager.
• Project and Department ResponsibilitiesCompletes assigned projects on time and with accuracy.
• Liaises with assistants from other departments to support all business needs as a team.
• Supports managers with any projects or events, using Excel, PowerPoint and Company applications.

POSITION REQUIREMENTS

• 2 – 5 years of previous administrative experience supporting multiple executives.
• Intermediate to advanced working knowledge of MS Word, Excel and Outlook, Zoom required.
• Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails.
• Must be able to adapt to changing situations with minimal notice and guidance.
• Two–year college degree is preferred but not required.
• Soft skills: Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, strong relating skills, able to prioritize, team player.

Ultimate Staffing

Path Construction is a growing Commercial General Contracting firm, located in Arlington Heights, IL. We are looking for an experienced, reliable and dynamic Executive Administrative Assistant. The Executive Assistant will work directly with the executive team and will be performing a number of administrative duties. The ideal candidate is highly skilled, professional, and capable of managing their work load and prioritizing tasks in a corporate environment. This is an excellent opportunity to join a growth driven leader in the commercial construction sector.

Founded in 2008, Path Construction is a general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to: healthcare, hospitality, higher education, multi-family, self-storage, senior living, transportation, water and waste treatment, convention centers, laboratories, and correctional. The main philosophy and strategy for the growth of our organization is to be on the cutting edge of all aspects of the construction process. Additionally, our unmatched customer satisfaction and, most importantly, the development and quality of our people drive our success. For more about us, please visit our website at www.pathcc.com.

Executive Administrative Assistant Responsibilities Include:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Arrange corporate events to take place outside of the work place
• Maintain an organized filing system of paper and electronic documents
• Collaborate on Special Projects and Research
• Prepare Executive Correspondence
• Develop Agendas, Presentations, and Handouts for Events
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Writing and research
• Errands as assigned

Requirements

• 1+ year of experience as an Executive Administrative Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional Interpersonal Skills
• Friendly and Professional Demeanor
• Ability to lift and carry objects weighing up to 25 lbs
• Associate Degree or higher
• Construction experience is a plus
• Marketing background/InDesign is a plus
• Excellent writing skills
• Ability to perform research
• HR experience is a plus
• Valid driver’s license with a positive motor vehicle record

Benefits

• Competitive Compensation
• Certification Training
• 401(k)
• Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
• Company cellphone and computer
• Financial and Mental Health Support through a third party
• Travel and Entertainment Discount Program

Check us out at www.pathcc.com!
Path Construction

Executive Events Coordinator I

Location: Chicago, IL
Duration: 4 months with possible contract to hire/with possible extension

Description:
Top 35 skill sets:
Previous experience in full cycle events
Flexibility and ability to adapt to fastpaced environment & events
Exceptional skills in hospitality for customers and event guests
Excellent oral and written communication skills
Tracking event metrics

Critical details :We have a team of very experienced event managers. We’re willing to teach whoever comes into this role, but do require some experience. This will be a team of 7, with most people being contractors.
The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.
We are seeking a candidate who is passionate about hospitality and events to join our Chicagobased events team. Our events consist of inoffice, white glove experience for our colleagues and guests. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate crossfunctionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
Continuously research and report innovative and creative event and entertainment options
Solid office management / workplace environment knowledge
Strong customer service and executive interaction experience
Understand client brand and product positioning with the ability to ensure consistent, onbrand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
Pre, onsite and post event logistical management
Key stakeholder for GCal calendar management for internal event space
CoManage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time

Required Skills:
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client’s needs
Experience in managing budgets, financial planning and tracking
Excellent problemsolving skills with ability to creatively negotiate demands
Resultsoriented, customerdriven, and organized
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
Indepth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

As an equal opportunity employer, ICONMA pride itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, colour, gender, age, Sexual orientation, citizenship, or disability.
 
ICONMA

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

Under general supervision and according to established policies and procedures provides legal/general support to the firm’s attorneys and their clients. Must be familiar with and observe the firm’s established policies and guidelines. Must maintain positive contact with attorneys (both the firm’s and outside counsel), support staff, clients and vendors. Observes confidentiality of client and firm matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Essential Functions

Litigation:

Excellent organizational skills and attention to detail.
Familiarity with case and/or project management is beneficial.
Experience with databases and litigation software packages a plus, i.e., Relativity.
Familiarity with document production and trial preparation is valuable, interest in or prior experience with labor and employment litigation cases a plus.
Familiarity with obtaining, reviewing, and indexing legal records and documents for litigation matters.
Interest in gaining experience with organizing and maintaining discovery files,
Ability to assist attorneys in preparing correspondence, documents, and pleadings:
Prepare deposition materials, including exhibits and summaries.
Become well versed in e-filing in State and Federal Court(s).
Ability to conduct legal research and comprehend Court rules.
Familiarity with preparing case materials for experts and witnesses.
Willingness to assist with trial preparation and attend trial.
Ability to work and learn independently and within a team setting;
Ability to calendar deadlines.
Excellent writing and proofreading skills; and
Ability and willingness to learn cite checking and blue booking skills, a plus.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College Degree required.

Experience: Interest in labor and employment litigation a plus; General office skills required.

Skills: Excellent organizational skills. Must be extremely detail oriented. Effective oral and written skills. Proficiency in MS Excel and MS Word preferred.

Other

Pay Range: $52,000 – $68,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

We are seeking an experienced Office Manager to manage and oversee daily operations of the Philadelphia office. This is an opportunity for an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which staff and lawyers can thrive. The position is a blend of direct personnel supervision, operations, human resources, administration, facilities, events, and hospitality and requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exeptional energy, commitment to service excellence and leadership in growing a team of diverse support staff professionals.
Essential Functions

Responsible for safe and efficient office management including office operations, implementationand adherence to Firmwide policies and initiatives, coordination of activities with otheradministrative managers and supervisors, and coordination with other support functions outsidethe market
Lead liaison with Office Managing Partner and Firmwide leadership/management team
Work with Global Security Team in establishing and implementing security protocols andprocedures for local facilities, equipment, and personnel
Manage office expenses and identify opportunities for cost savings
Examine office operations and activates with respect to best practices and makerecommendations or implement changes to enhance efficiencies and promote continuous improvement
Solve day-to-day problems which involves working in conjunction with other departments and personnel
Has shared responsibility for various administrative functions that impact the office (i.e., HumanResources, Docketing, Business Intake, Information Technology, Accounting, Marketing andKM/Library etc.)
Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, handling, conducting annual performance reviews, and otherduties as needed; liaise and report in real-time to HRBP on employment performance issues.
Work with Marketing Department and Office Managing Partner to plan office events
Make recommendations and manage the office budget
Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management /reduction of building operating costs
Leadership and management of office personnel, including executive assistants, to include daily performance management and the annual performance and compensation review process
Manage executive assistant teaming assignments to include routine workload allocation analysis, and updating teaming info in PeopleSoft
Lead the local incident response and business continuity team efforts
Update and implement local business continuity plan and maintain office information on the Firm’sintranet
Assist the local records function, as needed, in support of the Firmwide records management policy
Assist administrative departments with workflow issues, as necessary
Facilities management which includes establishing and maintaining relationships with localproperty management and the landlord
Handle local accounting related tasks to include invoice processing, expense, and check request approval, troubleshooting delinquent invoice payment issues and vendor management
Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA to keep updated on industry information
Projects and other duties as assigned

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Bachelor’s Degree or equivalent experience.

Experience: At least five years’ experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is strongly preferred. Basic understanding of state and local human resource rules, regulations, and requirements essential.

Skills: High emotional intelligence, proactive, problem-solver, strong written and verbal communication

Other

Supervisory Responsibilities: Direct personnel supervision, including operations, administration, facilities,events and hospitality.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of the contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world.
 
We have an immediate contract position with one of our direct client. If you are interested and available, please respond with your resume ASAP and suggest a good time to call you.
.

Job Title: Executive Events Coordinator
Location : Chicago, IL 60654 (100% onsite 5 days a week)
Pay rate: $27/hr on W2
Contract durations: 2 months (until end of Jan, 2024) with potential to extend
Positions : 2
 

Description/Responsibilities: Looking for 2 people, opening new floors in Chicago tower, increase in events at Chicago tower. A lot of high level, executive white glove/non-profit events happening in the next month. 2 additional team members. Setting up a room/coffee, making sure stations are set up, arranging catering.
Experience level – 1-3 years’ experience.
Flexible, working on site 5 days a week, someone who is willing to learn. In Office events would be preferred.
Events experience is mandatory. Corporate experience is highly preferred, working with vendors/suppliers. Flexibility/Eagerness to learn
 
Top 3-5 Skills:
– In office events experience is highly preferred (2-3 years’ experience with events is mandatory)
– Working in a fast-paced environment
– Salesforce experience is preferred, g-suite is preferred
– Hospitality experience is preferred (hotels)
 
Background: Events experience Mandatory/Hospitality industry is OK
 
Education: Degree preferred

A brief high-level overview of the role : The individual in this role will be supporting Chicago’s real estate and workplace services events. This including vetting, scheduling, planning, and executing events for our internal partners, ERGs, and nonprofits. This is an in-office job, with no remote option.

The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
-Continuously research and report innovative and creative event and entertainment options
-Solid office management / workplace environment knowledge
-Strong customer service and executive interaction experience
-Understand *** brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
-Continuous development of team playbooks and standard operating procedures
-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
-Pre, onsite and post event logistical management
-Key stakeholder for G-Cal calendar management for internal event space
-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
-Management of event statistics and ad hoc reporting
-Manage various workplace projects as assigned
-Multitask many events and projects at one time

Required Skills:
-Experience will be evaluated based on alignment to the core competencies for the role
-Highly personable and customer service focused with great attention to detail
-Excellent written and verbal communication with ability to proactively address client’s needs
-Experience in managing budgets, financial planning and tracking
-Excellent problem-solving skills with ability to creatively negotiate demands
-Results-oriented, customer-driven, and organized
-Assess and prioritize workload in a strict deadline centric environment
-Thrive on teamwork and overcoming obstacles
-Ability to work a flexible schedule as needed
-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

To know more about current opportunities at LeadStack, please visit us at https://leadstackinc.com/careers/.
 
I can be reached on [email protected] /(510) 405 0566. 
LeadStack Inc.

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This role is responsible for providing high-level, confidential administrative support to the global Chair of the Private Equity group (“PE Chair”) of the US Corporate Department of Reed Smith.

Essential Functions

Heavy calendar management. Run PE Chair’s calendar and schedule with meticulous attention to detail including: organizing meetings and related events, creating invitations for internal and client meetings and events to include all pertinent details (zoom links, locations, contact information), often liasing across time zones and multiple busy calendars; proficient in meeting planning, scheduling, and related logisitics.
Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the PE Chair as it pertains to scheduling of meetings, events and travel.
Proactively manage the schedule and calendar of the PE Chair with a forward-thinking approach. Excercise judgment as to priorities, use discretion and diplomacy to manage requests for the PE Chair’s time and help increase the PE Chair’s effectiveness through judicious calendar management and status reports.
Organize the PE Chair’s activities to ensure high levels of productivity and effectiveness. In doing so, strategically consider the PE Chairs objectives as well as a broad range of internal and external factors, and through communication and collaboration with the PE Chair’s other team members. Manage constantly shifting priorities and competing interests for the PE Chair’s time and adjust decisions and actions accordingly.
Run point on PE Chair’s travel arrangements, leveraging Firm’s Travel Department, but overseeing all travel planning, logistics and details, to include PE Chair’s preferences, aiming to be efficient with PE Chair’s time during business trips, and keeping client-related components of business trips at the forefront. Coordinate logistics with international clients and service providers of multiple time zones.
Track all follow-up requests (meetings, materials, deliverables) following travel.
Approach all client interactions, either in writing, by telephone or in person, with the utmost professionalism, as a representative of the PE Chair and the Firm.
Contribute as an active team member to the PE Chair’s support team, working particularly closely with the Senior Manager of Business Development & Operations.
Prepare and/or disseminate schedues, notifications, agendas, minutes, and meeting materials. Post information as needed to intranet’s sites used by the PE Chair’s team; carry forward all action items as needed/appropriate, from meetings.
Process New Business Intake forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of NBIs and new matters opened.
Provide daily action item report. Contribute administrative-related items to the weekly report, highlighting follow week’s priorities for PE Chair. Must maintain high level of attention to PE Chair’s work streams and priorities.
Work independently and as a highly effective member of the PE Chair’s team. Build and maintain an effective working relationship with personnel at all levels. Effectively manage commuications with high-level internal and external constituents.
Contribute to success of PE Chair’s financial and client growth goals.
Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the PE Chair, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.
Maintain the Outlook contacts list, promptly adding new contacts upon introduction to the PE Chair, keeping up-to-date by updating contacts when they change firms, and adding contacts from business cards upon the PE Chair’s return from travel.
Manage annual holiday card and client gift distribution, ensuring accurate and up-to-date recipient contact information is maintained throughout the year.
Ensure prompt processing of all expenses utilizing ChromeRiver system.
Process PE Chair’s timesheets daily, drafting entries and following up, as appropriate.
Provide on-call support.
Perform other duties assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Two years of college or equivalent experience.

Experience: Five plus years experience in a high-level administrative support or management position. Experience in a law firm or other professional services firm preferred.

Skills: Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.

Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams.

Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations.

Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.

Project management skills/training, a plus.

Other

Pay Range: Pay Range: $100,000 – $115,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Extended business hours + most days and must be available evenings and weekends routinely via telephone, text and email. Role is Over-Time eligible.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

Career Group Companies, the nation’s leading, woman-owned search firm is actively searching for a Staff Accountant to join their close-knit team, and the dynamic world of recruiting!

Career Group, a division of Career Group Companies, is a nationally recognized leader in recruiting, specializing in placing the highest caliber of administrative support professionals in temporary and direct-hire opportunities. We partner with the top firms in Los Angeles within a range of industries including technology, finance, fashion, and entertainment.

Our business is exploding and we are getting ready for big things to come as we anticipate 2024. We are looking for a dynamic candidate who is comfortable with day-to-day accounting, as well as partnering/working cross-functionally with various internal teams. Our team is fun, as we are storytellers who are business savvy, relationship builders. If you are outgoing with a competitive, athletic spirit, we want to meet you.

We offer an opportunity to build a long-term career, while working with our Controller, VP of Accounting, and CFO. The ideal candidate will have strong excel experience and an ability to build efficiencies within existing accounting procedures. This position is onsite daily in Century City.

Responsibilities

• Manage all accounting operations
• Prepare and present timely monthly financial statements in accordance with GAAP
• Ensure compliance with state and federal tax laws and regulations
• Provide financial support to business leaders in monthly forecasting and annual operating plan development

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 2-3+ years of prior accounting experience
• Active CPA license, or interest in pursuing CPA license
• Strong organizational, analytical and recording skills
• Detail oriented
• Proficient in Microsoft Office suite

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Confidential

Part Time Theater & Facilities Technician

Location: Flix Brewhouse, Round Rock TX

Salary: $17-$20/hour, including benefit package

Benefits: Medical, dental, and vision insurance, PTO accrual, 401k with matching, career growth opportunities, free movies, food, and beer.

Join the team at Flix Brewhouse, the first-ever cinema brewery in America, where we blend the love of film with the joy of craft beer and delicious food!

As the Theater & Facilities Technician you will be responsible for ensuring that all equipment within the theater is functioning properly and the Theater Management System (TMS) is updated and maintained. You will also coordinate with our Special Events Department on events with audio/visual equipment and maintain a log of tasks and inventory. Additionally, you will be responsible for basic, general maintenance and upkeep of building.

To be successful in this role, you should be self-motivated, positive, and passionate about your work. You should also be able to lift up to 50 pounds, stand for extended periods of time, and climb ladders as needed. Problem-solving skills and the ability to find creative solutions are essential. It is also important that you are well organized and can follow through on goals. A background in maintenance, particularly 1-2 years of experience, is preferred, and strong computer skills and effective communication are a must.

At Flix Brewhouse, we believe in equal opportunity and welcome applicants from diverse backgrounds to apply.

To learn more about our company, please visit www.flixbrewhouse.com/employment/ and www.linkedin.com/company/flix-brewhouse/.
Flix Entertainment | Flix Brewhouse | Cinema Breweries