US Job Description
Firm Information
Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.
Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.
Position Summary
This role is responsible for providing high-level, confidential administrative support to the global Chair of the Private Equity group (“PE Chair”) of the US Corporate Department of Reed Smith.
Essential Functions
Heavy calendar management. Run PE Chair’s calendar and schedule with meticulous attention to detail including: organizing meetings and related events, creating invitations for internal and client meetings and events to include all pertinent details (zoom links, locations, contact information), often liasing across time zones and multiple busy calendars; proficient in meeting planning, scheduling, and related logisitics.
Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the PE Chair as it pertains to scheduling of meetings, events and travel.
Proactively manage the schedule and calendar of the PE Chair with a forward-thinking approach. Excercise judgment as to priorities, use discretion and diplomacy to manage requests for the PE Chair’s time and help increase the PE Chair’s effectiveness through judicious calendar management and status reports.
Organize the PE Chair’s activities to ensure high levels of productivity and effectiveness. In doing so, strategically consider the PE Chairs objectives as well as a broad range of internal and external factors, and through communication and collaboration with the PE Chair’s other team members. Manage constantly shifting priorities and competing interests for the PE Chair’s time and adjust decisions and actions accordingly.
Run point on PE Chair’s travel arrangements, leveraging Firm’s Travel Department, but overseeing all travel planning, logistics and details, to include PE Chair’s preferences, aiming to be efficient with PE Chair’s time during business trips, and keeping client-related components of business trips at the forefront. Coordinate logistics with international clients and service providers of multiple time zones.
Track all follow-up requests (meetings, materials, deliverables) following travel.
Approach all client interactions, either in writing, by telephone or in person, with the utmost professionalism, as a representative of the PE Chair and the Firm.
Contribute as an active team member to the PE Chair’s support team, working particularly closely with the Senior Manager of Business Development & Operations.
Prepare and/or disseminate schedues, notifications, agendas, minutes, and meeting materials. Post information as needed to intranet’s sites used by the PE Chair’s team; carry forward all action items as needed/appropriate, from meetings.
Process New Business Intake forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of NBIs and new matters opened.
Provide daily action item report. Contribute administrative-related items to the weekly report, highlighting follow week’s priorities for PE Chair. Must maintain high level of attention to PE Chair’s work streams and priorities.
Work independently and as a highly effective member of the PE Chair’s team. Build and maintain an effective working relationship with personnel at all levels. Effectively manage commuications with high-level internal and external constituents.
Contribute to success of PE Chair’s financial and client growth goals.
Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the PE Chair, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.
Maintain the Outlook contacts list, promptly adding new contacts upon introduction to the PE Chair, keeping up-to-date by updating contacts when they change firms, and adding contacts from business cards upon the PE Chair’s return from travel.
Manage annual holiday card and client gift distribution, ensuring accurate and up-to-date recipient contact information is maintained throughout the year.
Ensure prompt processing of all expenses utilizing ChromeRiver system.
Process PE Chair’s timesheets daily, drafting entries and following up, as appropriate.
Provide on-call support.
Perform other duties assigned.
Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.
Requirements
Education: Two years of college or equivalent experience.
Experience: Five plus years experience in a high-level administrative support or management position. Experience in a law firm or other professional services firm preferred.
Skills: Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.
Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams.
Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations.
Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.
Project management skills/training, a plus.
Other
Pay Range: Pay Range: $100,000 – $115,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
Supervisory Responsibilities: None.
Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.
Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.
Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.
Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Extended business hours + most days and must be available evenings and weekends routinely via telephone, text and email. Role is Over-Time eligible.
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.
Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.
Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.
Qualified candidates only. No search firms.
Reed Smith LLP
Related jobs:
Casting Call: Voice Actor for Baby John (Remote Voice-Over)
Job Description:
Miami Talent Casting is seeking a young voice actor to portray Baby John, a curious and happy-go-lucky toddler, in an animated series. This fully remote role requires talent with a cheerful, playful voice who can bring Baby John’s cheeky and adventurous personality to life.
Job Responsibilities:
- Provide voice-over for Baby John, a joyful and mischievous toddler.
- Participate in remote recording sessions from your home studio setup.
- Follow creative direction from the production team to deliver authentic and engaging performances.
Requirements:
- Gender: Male or Female
- Age: 7-9 years (to voice a toddler).
- Must have high-quality recording equipment and a quiet space to record at home.
- Comfortable performing under remote direction.
- Singing ability is a plus; please mention if applicable.
Compensation Details:
- Rate: $300 per episode.
Casting Call: Voice Actor for Manny (Remote Voice-Over)
Job Description:
Miami Talent Casting is seeking a young voice actor to portray Manny, a bilingual toddler, in an animated series. This role requires a performer who is comfortable speaking both English and Spanish. The project is fully remote, and talent must have access to professional recording equipment at home. Manny is playful, bright, and full of energy, adding a unique and dynamic element to the show.
Job Responsibilities:
- Provide voice-over for Manny, a Mexican-American toddler who switches comfortably between English and Spanish.
- Participate in remote recording sessions from your home studio setup.
- Take direction from the production team to deliver a natural and engaging performance.
Requirements:
- Gender: Male or Female
- Age: 7-9 years (to voice a toddler).
- Must have high-quality recording equipment and a quiet space to record at home.
- Proficiency in both English and Spanish.
- Singing ability is a plus; please mention if applicable.
Compensation Details:
- Rate: $300 per episode.
Casting Call: Voice Actor for Jill (Remote Voice-Over)
Job Description:
Miami Talent Casting is seeking a young voice actor to portray Jill, a 4-year-old girl, in an animated series. This role is fully remote, and talent must have access to professional recording equipment at home. Jill is a natural leader with an imaginative and perfectionist personality, bringing charm and confidence to every scene.
Job Responsibilities:
- Provide voice-over for Jill, a confident and imaginative 4-year-old character.
- Participate in remote recording sessions from your home studio setup.
- Follow direction from the production team to deliver an authentic and engaging performance.
Requirements:
- Gender: Female
- Age: 7-9 years (to voice a 4-year-old Caucasian girl).
- Must have high-quality recording equipment and a quiet recording space at home.
- Comfortable performing under remote direction.
- Singing ability is a plus; please mention if applicable.
Compensation Details:
- Rate: $300 per episode.
Casting Call: Soldier Role for Streaming Platform Production
Job Description:
Set Life Casting Atlanta is seeking male talent to portray a U.S. military soldier in an upcoming streaming platform production. This non-speaking role requires an athletic build and comfort working in tactical attire. Filming will take place in Marietta, GA.
Job Responsibilities:
- Portray a U.S. military soldier in tactical and action-based scenes.
- Wear military attire and handle prop equipment as directed.
- Follow on-set directions to ensure realism and authenticity in the role.
Requirements:
- Must be male, ages 18-60.
- Must fit the following sizes:
- Chest: 46-48
- Waist: 38-40
- Must own military/tactical boots (black, brown, or tan).
- Reliable and able to commit to a 10-hour filming day.
- Comfortable working on a professional film set.
Compensation Details:
- Rate: $100 for 10 hours.
- Payment via direct deposit only.
Casting Call: Driver Role for Streaming Platform Production
Job Description:
Set Life Casting Atlanta is seeking male talent to portray a professional driver in an upcoming streaming platform production. This non-speaking role requires a sharp and professional appearance to enhance the scene’s authenticity. Filming will take place in Marietta, GA.
Job Responsibilities:
- Portray a professional driver in assigned scenes.
- Follow on-set directions to maintain a composed and authoritative demeanor.
- Collaborate with the production team to ensure smooth scene execution.
Requirements:
- Must be male, ages 20-65.
- Must own a black suit.
- Reliable and able to commit to a 10-hour filming day.
- Comfortable working on a professional film set.
Compensation Details:
- Rate: $100 for 10 hours.
- Payment via direct deposit only.
Casting Call: Security Personnel for Streaming Platform Production
Job Description:
Set Life Casting Atlanta is seeking male talent to portray security personnel in an upcoming streaming platform production. This is a non-speaking role requiring a strong and commanding presence. Filming will take place in the Marietta, GA area.
Job Responsibilities:
- Portray tactical security personnel in various scenes.
- Follow on-set directions to create a professional and authoritative appearance.
- Collaborate with the production team to ensure scene continuity.
Requirements:
- Must be male, ages 18-60.
- Must fit the following sizes:
- Chest: 40-42
- Waist: 36-38
- Must own black military/tactical boots.
- Reliable and able to commit to a 10-hour filming day.
- Comfortable working on a professional film set.
Compensation Details:
- Rate: $100 for 10 hours.
- Payment via direct deposit only.
Casting Call: Bodyguards for Streaming Platform Production
Job Description:
Set Life Casting Atlanta is seeking male talent to portray professional bodyguards in an upcoming streaming platform production. This is a great opportunity for individuals with a commanding presence to contribute to high-energy scenes. Filming will take place in the Marietta, GA area.
Job Responsibilities:
- Portray a professional bodyguard in various scenes.
- Follow on-set directions to maintain a strong and authoritative demeanor.
- Collaborate with the production team to ensure seamless scene execution.
Requirements:
- Must be male, ages 18-60.
- Must own a black suit.
- Reliable and punctual, with the ability to commit to a 10-hour filming day.
- Comfortable working on a professional film set.
Compensation Details:
- Rate: $100 for 10 hours.
- Payment via direct deposit only.
Casting Call: High-End Talent with or without Luxury Cars for Film Production
Job Description:
CL Casting is seeking sophisticated individuals, with or without high-end vehicles, to portray upscale characters in a film production. This is an excellent opportunity to showcase your style and, if applicable, your luxury car.
Job Responsibilities:
- Appear as a high-end background actor in scenes requiring an upscale ambiance.
- If applicable, provide and feature your luxury vehicle in specific scenes.
- Follow on-set directions to ensure a seamless production experience.
Requirements:
- Open to all ethnicities, men and women, aged 18 and over.
- Talent must not have red, white, or black vehicles if submitting with a car.
Compensation Details:
- Rate: $168/12 hours.
- Additional $50 car bump if your vehicle is used during filming.
- Filming location: Downtown Atlanta, GA.
Casting Call: Socialites for Grosse Pointe Garden Society Production
Job Description:
Casting™ is seeking sophisticated and stylish individuals to portray socialites in an upcoming production. We are looking for high-end country club types to bring authenticity to exclusive and upscale scenes. Talent with high-end cars and well-trained dogs are especially encouraged to apply.
Job Responsibilities:
- Portray a high-society socialite, contributing to the atmosphere of an upscale country club setting.
- Follow on-set direction to enhance the realism and elegance of the scenes.
- If applicable, provide and handle your own high-end car or dog during filming.
Requirements:
- Open to all genders and ethnicities, ages 18+.
- Must have access to high-end wardrobe appropriate for country club settings.
- Preference for talent with high-end cars (red, black, or white) or dogs.
- Must be a local hire in Atlanta, GA, or surrounding areas.
Compensation Details:
- Rate: $150 for 12 hours.
- Additional compensation for car and/or dog use during filming (details provided upon casting).
Casting Call: Authentic Polynesian Hula Dancers for Amazon Streaming Project
Job Description:
Jenny Alison Casting is seeking authentic Polynesian Hula Dancers for a featured background role in the upcoming Amazon streaming series “Scarpetta,” produced by Blumhouse TV. This non-union role involves participating in an immersive and visually stunning night shoot.
Job Responsibilities:
- Perform as a featured background actor, authentically representing Polynesian Hula dance culture.
- Follow on-set directions and collaborate with the production team to ensure the scene’s success.
- Commit to being on set for up to 12+ hours for a night shoot.
Requirements:
- Must be an authentic Polynesian Hula dancer with experience in traditional performance.
- Open to non-union talent only.
- Must be a local hire in the Nashville area (no travel or accommodations provided).
- Able to commit to a full day of filming (12+ hours).
Compensation Details:
- Rate: $175 for 8 hours (with an 8-hour guarantee).
- Overtime: Time and a half for hours worked beyond 8.
Casting Call: Background Actors for Town Hall Scenes in Netflix’s “His & Hers”
Job Description:
Casting background actors for the Netflix Limited Series “His & Hers” produced by Fifth Season. We are looking for individuals to fill various non-speaking roles for a dynamic town hall scene. This scene will bring together approximately 120 background actors to enhance the authenticity of the production.
Background Roles:
- Town Hall Attendees
- Cameramen
- City Council Members
- City Council Aide
Job Responsibilities:
- Portray assigned background roles in interior town hall scenes.
- Follow direction from the production team to ensure continuity and realism.
- Be prepared to work a 12-hour filming day, which may extend into the night.
Requirements:
- Open to Caucasian individuals, all genders, ages 18+.
- Must be local or able to work as a local hire in Tucker, GA.
- Flexible availability for the specified work date.
- Must be comfortable with long filming hours.
Compensation Details:
- Rate: $92 for up to 8 hours, with overtime paid for hours worked beyond 8.
Casting Call: Founding Father Lookalikes for VA Lottery Commercial
Job Description:
Now casting for a VA Lottery commercial in Richmond, VA. We are seeking talented local actors with a strong physical resemblance to iconic Founding Fathers. This is a non-union production featuring both lead speaking and non-speaking roles. Talent will portray historical figures in a comedic and engaging commercial.
Job Responsibilities:
- Perform as an iconic Founding Father in a professional commercial shoot.
- Deliver lines confidently for speaking roles (Benjamin Franklin, Abraham Lincoln, Andrew Jackson).
- Portray historical figures authentically in both speaking and non-speaking roles.
- Participate in a required fitting and adhere to costume and makeup directions.
- Work collaboratively with the production team to ensure a successful shoot.
Roles:
- Benjamin Franklin (Lead Speaking Role): White male, age 45-70. Stout build, recognizable jowl, sparkling eyes.
- Abraham Lincoln (Speaking Role): White male, age 40-60. Tall, thin, angular. A thin, reedy voice is preferred.
- Andrew Jackson (Speaking Role): White male, age 45-75. Wiry with wild eyes, grumpy “get off my lawn” demeanor.
- George Washington, Thomas Jefferson, Alexander Hamilton (Non-Speaking Featured Roles): White males, age 40-60. Tall, muscular, with prominent noses and features.
Requirements:
- Must be a Virginia resident and able to work as a local hire in Richmond, VA.
- Strong physical resemblance to historical figures.
- Comfortable with self-taped auditions and virtual callbacks.
- Hair and facial hair can be added; actors should match the build and facial features of the character they are portraying.
Compensation Details:
- Rate: $550 for a 12-hour session, plus $1,200 usage fee.
- Additional 20% agent fee if applicable.
- Usage: Regional TV and digital (Virginia and bordering states), one-year buyout.