US Job Description
Firm Information
Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.
Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.
Position Summary
We are seeking an experienced Office Manager to manage and oversee daily operations of the Philadelphia office. This is an opportunity for an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which staff and lawyers can thrive. The position is a blend of direct personnel supervision, operations, human resources, administration, facilities, events, and hospitality and requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exeptional energy, commitment to service excellence and leadership in growing a team of diverse support staff professionals.
Essential Functions
Responsible for safe and efficient office management including office operations, implementationand adherence to Firmwide policies and initiatives, coordination of activities with otheradministrative managers and supervisors, and coordination with other support functions outsidethe market
Lead liaison with Office Managing Partner and Firmwide leadership/management team
Work with Global Security Team in establishing and implementing security protocols andprocedures for local facilities, equipment, and personnel
Manage office expenses and identify opportunities for cost savings
Examine office operations and activates with respect to best practices and makerecommendations or implement changes to enhance efficiencies and promote continuous improvement
Solve day-to-day problems which involves working in conjunction with other departments and personnel
Has shared responsibility for various administrative functions that impact the office (i.e., HumanResources, Docketing, Business Intake, Information Technology, Accounting, Marketing andKM/Library etc.)
Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, handling, conducting annual performance reviews, and otherduties as needed; liaise and report in real-time to HRBP on employment performance issues.
Work with Marketing Department and Office Managing Partner to plan office events
Make recommendations and manage the office budget
Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management /reduction of building operating costs
Leadership and management of office personnel, including executive assistants, to include daily performance management and the annual performance and compensation review process
Manage executive assistant teaming assignments to include routine workload allocation analysis, and updating teaming info in PeopleSoft
Lead the local incident response and business continuity team efforts
Update and implement local business continuity plan and maintain office information on the Firm’sintranet
Assist the local records function, as needed, in support of the Firmwide records management policy
Assist administrative departments with workflow issues, as necessary
Facilities management which includes establishing and maintaining relationships with localproperty management and the landlord
Handle local accounting related tasks to include invoice processing, expense, and check request approval, troubleshooting delinquent invoice payment issues and vendor management
Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA to keep updated on industry information
Projects and other duties as assigned
Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.
Requirements
Education: Bachelor’s Degree or equivalent experience.
Experience: At least five years’ experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is strongly preferred. Basic understanding of state and local human resource rules, regulations, and requirements essential.
Skills: High emotional intelligence, proactive, problem-solver, strong written and verbal communication
Other
Supervisory Responsibilities: Direct personnel supervision, including operations, administration, facilities,events and hospitality.
Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.
Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.
Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.
Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Occasionally called upon to work hours in excess of your normal daily schedule.
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.
Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.
Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.
Qualified candidates only. No search firms.
Reed Smith LLP
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Assist in production roles depending on assigned crew position
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Interest in film production and collaborative projects
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Volunteer position
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Copy, credit, and meals provided
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Opportunity to gain experience and build a professional portfolio
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Provide professional hair and makeup services for on-camera talent
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Experience as a hair and makeup artist or wardrobe stylist for film, television, or commercial shoots
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Ability to create professional corporate styling looks
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Strong attention to detail and ability to work efficiently on set
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Professional attitude and ability to collaborate with production teams
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Paid opportunity
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Non-union project
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Opportunity to collaborate with a professional production team
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Perform clothing alterations and garment adjustments as needed for production
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Maintain organization of wardrobe items and sewing supplies
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Collaborate with stylists and production staff to meet wardrobe requirements
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Proven experience as a seamstress, tailor, or wardrobe assistant
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Strong sewing, alteration, and garment repair skills
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Ability to work efficiently under time constraints
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Attention to detail and quality craftsmanship
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Ability to follow wardrobe and styling instructions from the production team
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Professional attitude and ability to collaborate on set
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Paid opportunity (rate disclosed upon selection)
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Opportunity to work with a professional fashion or production team
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Potential for future collaborations on similar projects
Job Description
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Collaborate with the production team during the filming of a student thesis project.
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Support production operations on set to ensure smooth filming.
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Assist with equipment setup, filming coordination, and production logistics.
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Work collaboratively with other crew members during the production process.
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Director of Photography (DP)
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Script Supervisor
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Assistant Director (AD)
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Sound Operator
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Grip
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Gaffer
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Best Boy
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Production Assistant (PA)
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Interest or experience in film production or related roles.
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Ability to work collaboratively in a production environment.
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Strong communication and teamwork skills.
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Reliability and willingness to support various production needs on set.
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Availability to participate in the film production schedule.
Compensation
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Unpaid opportunity.
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Meals provided during production.
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On-screen credit for participation in the thesis film.
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Opportunity to gain hands-on experience working on a student film project.
Job Description
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Assist with on-set production tasks depending on assigned role
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Ability to work collaboratively in a fast-paced production environment
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Production credit
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Copy of the film
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Open vehicle doors and assist guests during entry and exit
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Must be local to New York
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Outgoing and professional personality
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Support production in your designated crew role
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Local to Pittsburgh or surrounding area
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Available March 30 – April 3
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Art Department Assistants
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Camera Assistants
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Makeup Artist (non-SFX)
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Sound Recordist
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Passion for independent film production
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Cameraman
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Strong communication skills
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Professional attitude and reliability
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Ability to work in a team environment
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Support the crowdfunding campaign during the soft-launch phase
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Conduct community outreach and word-of-mouth promotion
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Introduce potential backers from personal and professional networks
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Passion for independent horror filmmaking
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Interest in women-led film projects
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Strong communication and networking skills
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Self-motivated and community-oriented
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Emerging producers, filmmakers, and community builders encouraged to apply
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Opportunity-based involvement
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Campaign support role for upcoming short film
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2nd Assistant Camera (2nd AC)
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Must be local to Houston or able to work as a local hire
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Previous experience in the applied crew position preferred
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Strong teamwork and communication skills
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Ability to work efficiently in a fast-paced production environment
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Resume and reel required where applicable
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All crew positions are paid
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Production Coordinator
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1st Assistant Camera (1st AC)
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2nd Assistant Camera (2nd AC)
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DIT (Digital Imaging Technician)
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Key Grip & Grips
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Location Scout / Manager
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Production Accountant
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Script Supervisor
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Still Photographer
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Art Director
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Set Decorator
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Hair & Makeup Artist
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Costume Designer & Set Costumer
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Production Assistants
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Interns
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Requirements
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Must be local to Houston or able to work as a local hire
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Prior experience in the applied crew position preferred
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Strong communication and collaboration skills
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Ability to work in a fast-paced, independent film environment
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Professional attitude and commitment to the production schedule
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Portfolio, resume, or reel required where applicable
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Paid and unpaid positions available
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Compensation based on independent film rates
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Rate determined by position and experience level


