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Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, etc Education: Associate’s Degree MIN work related experience (Years 0 ? 3 YOE)

Overview:
This position is responsible for providing administrative support to department executives. Must be detail-oriented and a forward thinker who is able to anticipate administrative needs of the department. Candidate must be a good communicator, with excellent organizational and written skills who thrives working in a high pace and dynamic environment. Position will assist in maintaining key department documents.

Responsibilities:
Provides admin assistance to department execs including travel arrangements, expenses, To Do list and Weekly Priorities list preparation
Coordinates meetings including booking conference rooms, video set-up (ZOOM & Microsoft Teams) & distribution of materials
Copies, Files digitally, Organizes documents as required
Prepares emails and other Word, Excel and Power Point documents in a timely manner
Assists Senior Team on special projects
Prepares meeting folders, ensuring updated versions of critical documents including meeting agendas are provided
Saves key reference documents to department share drive

Basic Qualifications:
Minimum 2 years department assistant experience
Proficiency in MS Office software with particular strengths in Word, Excel & PowerPoint
Entertainment or Media-Related Industry experience preferred

Additional Qualifications:
Candidate must be able to collaborate with others and have a positive can-do personality, who exhibits a deep passion for supporting executives
Must be a self-starter who can work independently as well as in conjunction with department executives
Keen attention to detail; excellent organizational, written, verbal and interpersonal skills
Must be able to multi-task and manage time efficiently to meet deadlines and re-prioritize work
Capable of working well in a fast-paced environment using confidential information
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Job Title: Administrative Assistant
Location: Universal City, CA
Duration: 12 Months

Qualifications:
5+ Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word. Bachelors Degree preferred.

Qualifications/Requirements
Basic Qualifications:

• Bachelor’s Degree highly preferred
• Passion for Entertainment (Film, TV, Music and Digital)
• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote
• Outstanding writing and communication skills
• At least one year of administrative experience in a corporate setting

Eligibility Requirements:
Must be willing to work On-site in Universal City

Responsibilities:
The Administrative Assistant supports the Executive Vice President of Franchise Strategy and Creative. The ideal candidate will provide general administrative support and any other duties as assigned. Self-starters are highly encouraged to apply.

Essential Responsibilities:

• Manage executive calendar while coordinating with internal and external parties
• Rolling and screening calls
• Coordinate travel and submit expense reports
• Copying, filing, and maintaining/ordering office supplies
• Support the onboarding logistics of new hires
• Interact and maintain relationships with members of other business units at NBCU and third parties
• Assist the team on various projects, presentations, and analyses as needed

Desired Characteristics

• Ability to remain organized, multi-task, and prioritize work assignments
• Demonstrated ability to work as part of a team and willingness to assist co-workers to achieve department goals
• Initiative to self-start improvements to reports and processes
• Proven ability to work with confidential information and remain discrete
• Research experience
• Strong sense of urgency

eTeam

Job Title: HR Coordinator
Location: Universal city, CA (HYBRID)
Duration: 6 Months

BASIC QUALIFICATIONS

• 1-3 years of experience in Human Resources required, preferably with experience in Human Resources supporting a media company.
• Minimum high school diploma. Bachelor’s degree preferred.
• Proficient in Outlook, Microsoft Word, and Adobe.
• Intermediate in PowerPoint, and Excel.

ELIGIBILITY REQUIREMENTS

• Must be willing to work in Universal City, California.
• This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
• Must have unrestricted work authorization to work in the United States

DESIRED CHARACTERISTICS

• Interested in the generalist environment.
• Strong organizational skills with ability to pay close attention to detail while handling multiple requests.
• Maintain the highest standards of confidentiality and tact.
• Team player, who values collaboration, but able to work independently with limited supervision.
• Demonstrates excellent time management, business acumen, problem solving, and the ability to shift priorities with exceptional follow through.
• Resilient and resourceful with a strong sense of initiative.
• Ability to thrive within a fast, dynamic, and ever evolving global environment, in a calm and professional manner.
• Willingness to learn, try new things, and be creative.
• Ability to establish and maintain positive and trusted relationships with stakeholders.
• Excellent interpersonal and communication skills.
• Ability to escalate questions and/or discrepancies in a timely manner.
• Ability to anticipate needs and be flexible in style and approach.
• Comfortable identifying ways to improve operational efficiency.
• Proactive and energetic with a positive attitude and solution focused.
• A working knowledge of SAP is desirable

OVERVIEW
The HR Coordinator reports to the Manager, Human Resources, and is responsible for supporting the day-to-day activities undertaken by the VP, Human Resources, Global Distribution & Home Entertainment, and the LA-based HR teams with regards to systems, processes, employee life-cycle events, training, and projects. The ideal candidate is a curious, self-driven, and highly organized individual who seeks opportunities to challenge the status quo and find creative solutions to realign our focus to add value to the organization. This role offers exposure to 2 global businesses with a wide range of HR initiatives and projects and the ability to partner with international HR partners.

KEY RESPONSIBILITIES

• Support the day-to-day activities of the VP, Human Resources including calendar management, travel arrangements and expense reporting.
• Process employee personnel and organizational transactions including terminations, transfers, leaves of absences, titles changes, and reporting lines.
• Perform detailed reconciliation and balancing of HR transactions, as needed.
• Run monthly custom reports and ad-hoc requests.
• Manage the onboarding process, including monitoring the background check screening, keeping the HR team informed of discrepancies, conduct I-9 verifications, and coordinate logistics.
• Curate and send the monthly employee newsletter.
• Manage and maintain HRIS systems, and internal documents, including organizational charts and employee files.
• Assist with the recruitment process by preparing job requisitions and routing to Talent Acquisition for posting.
• Plan logistics for employee meetings, trainings, roundtables, including meeting signs up and invitations, room reservations and technology set-up.
• Communicate and interpret company policies and procedures.
• Respond to routine HR inquiries on processes, policies, and procedures.
• Assist with special projects and other duties as requested, including annual processes such as performance reviews, succession planning and compensation reviews.
• Support the HR Business Partners through various adhoc projects.
• Keep up to date with best practices in the Human Resources function.

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