General Staff Jobs

Willing to work at Hong Kong or Shenzhen.

About the Company:

Our client is a global leader in high-tech manufacturing for smart device window and appearance protection, structural components, and electronic functional parts. Their product range, which includes glasses, sapphire, ceramics, metals, plastic touch modules, biometrics, and acoustics, caters to diverse sectors such as smartphones, smart wearables, laptops, new energy vehicles, IoT, and smart medicine. They’ve maintained robust strategic relationships with their globally-renowned clients in consumer electronics and automobile manufacturing by offering flexible design, agile manufacturing, and one-stop services. Our client is recognized as an innovative industry frontrunner for applying glass to mobile phones, and they excel in providing comprehensive solutions in components processing, machine assembly, and the design and manufacturing of various materials and equipment.

Operating from a footprint of nearly 1700 acres and over 8 million square meters of functional space, including plants, R&D centers, FA labs, and offices, our client extends their reach globally. They have research and manufacturing facilities located in diverse locations such as Changsha, Liuyang, Xiangtan, Hunan, Dongguan, Guangdong, Taizhou, Jiangsu, Vietnam, and Mexico, and have established a global network in Hong Kong, South Korea, and America, ensuring locally-based services for their clients.

Employing over 10,000 R&D specialists, our client has invested over 13 billion yuan in R&D since their listing, accumulating more than 2,100 authorized patents in various fields. In 2022, they achieved impressive ranks among China’s top private enterprises and the manufacturing industry, while also receiving prestigious awards including the “National Leading Enterprise in Electronic Information Industry” and the “National May 1st Labor Award”. Their dedicated pursuit of innovation and excellence ensures a rewarding work-life balance for their employees, solidifying their position as an industry leader.

Responsibilities:

• Arrange and coordinate the Director’s daily schedule.
• Assist the Director’s daily operations, including handling emails and office automation software, organizing and recording meetings, and following up on meeting outcomes.
• Arrange the Director’s business trips and ensure readiness to provide assistance on the go.
• Coordinate and entertain company guests according to the Director’s authorization.
• Allocate and guide regular work among the office staff.
• Complete other tasks as instructed by the Director.

Requirements:

• Willing to work at Hong Kong or Shenzhen.
• Female preferred.
• Local resident of Hong Kong/Taiwan is preferred.
• Willing to work between at Shenzhen and Hong Kong.
• Bachelor’s degree or above, preferably in STEM or management disciplines.
• Has overseas work or study experience.
• English proficiency is required for work, and proficiency in Korean or Spanish is a plus.
• Cheerful yet steady and self-confident personality with strong communication and coordination skills.
• Displays a professional spirit, loyalty, reliability, positivity, and strong stress resilience.

MatchaTalent

Trilyon, Inc. is looking for an Executive Briefing Center Coordinator with an exciting opportunity to work with one of the most innovative companies. If you have the skills and experience mentioned below, we would love to have a discussion with you.

What You Will Do:

Job Description:

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about Pure Storage and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Mountain View and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

• Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.
• Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.
• As the face of the EBC, serve as the main point of contact for customers, sales teams, and Pure executives for any “day-of” needs.
• Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.
• Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)
• Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.
• Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.
• Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.
• Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.
• Maintain a professional environment in the Briefing Center.
• Serve as point of contact for security, facilities, A/V, etc.
• Maintain inventory of all supplies and customer schwags.
• Assist the Program Manager/other team members on special projects as needed.

Education:

• Either an Associate’s Degree or Bachelor’s Degree is required.

Experience:

• At least 2 years of relevant experience
• Detail-oriented, with a proven ability to drive projects to completion
• Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.
• Experienced with MS Excel/PowerPoint/Doc
• Your co-workers would describe you as an enthusiastic problem-solver.
• Must thrive in a fast-paced, always-changing environment.
• Excellent verbal and written communication skills.
• Exceptional organization skills to juggle many tasks without losing sight of top priorities
• Experience supporting a global organization, including managing time zones.
• Ability to adjust to changing priorities and handle multiple projects at once.

Trilyon, Inc.

Berkley Aspire is an operating unit of the W.R. Berkley Corporation (NYSE – WRB), a Fortune 500 global insurer founded in 1967.  Aspire underwrites excess & surplus lines insurance solutions across the United States for hard-to-place commercial risks. Our direct to retail distribution strategy is unique, and we underwrite general liability, excess liability, property, and inland marine coverages. Verticals we specialize in include construction/contractors, habitational/real estate, hospitality/special events, entertainment/amusements, and manufacturing/products liability. Most of our customers are small to medium sized businesses and we operate in all 50 states and the District of Columbia.

At Aspire, we strive to make surplus lines insurance easy to understand and easy to navigate. We think big. We lean in and listen. We work hard. We are open to new ideas. We experiment and innovate. We take care of our customers and support our teammates. And, if we do it right and stay true to our core principles, then we deliver profitable growth on a consistent basis.

We are an organization dedicated to an employee-centric company culture and a positively disruptive business model. By thinking outside the box, we are making insurance a little more exciting and a little more fun.

Our home office is in Scottsdale, AZ. We also have offices in Cincinnati, OH, Richmond, VA, and Charlotte, NC. Our growing number of work-from-home teammates are located across the country.

https://www.berkleyaspire.com/ 

This role is located in our Scottsdale office on a full-time in office schedule.

The Executive Administrative Assistant provides general clerical and administrative support to the company’s executive level management team.

• Oversee the processing of incoming and outgoing mail and non-marketing packages, statements, policies, letters, ensuring same-day in-and-out deadlines.
• Handle deliveries, pick-ups, mail drops, telephone duties and reception area.
• Under general direction from the executive and underwriting team prepare documents, spreadsheets, and maintain team and office contact directories.
• Coordinate team meetings including agendas, minute-taking, meals and clean up.
• Monitor and order all office and kitchen supplies and track expenses.
• Assist with appointment and meeting scheduling.
• Make travel arrangements for leadership team.
• Process monthly expense reports.
• Plan, manage and participate in various projects as directed by the executive team.
• Perform other clerical duties as needed, such as filing, photocopying and scanning.

• Minimum of five years of experience in an executive administrative assistant role.
• Excellent PC skills, working knowledge of Microsoft Office product suite.
• Excellent verbal and written communication skills utilized effectively.
• Ability to take initiative, look for process improvement and use discernment in decision-making.
• Ability to maintain a high level of confidentiality.
• Entrepreneurial qualities, such as trying innovative solutions, resiliency to change and using judgment.
• Ability to establish and maintain effective and cooperative working relationships.
• Ability to work independently and in a team environment.
• High school diploma (or equivalent) required.
• An associate’s degree or its equivalent preferred.
• Must have at least five years of experience in the field or in a related area.

W. R. Berkley Corporation

Trilyon, Inc. is looking for an Executive Briefing Center Coordinator with an exciting opportunity to work with one of the most innovative companies. If you have the skills and experience mentioned below, we would love to have a discussion with you.

What You Will Do:

Job Description:

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about Pure Storage and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Mountain View and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

• Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.
• Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.
• As the face of the EBC, serve as the main point of contact for customers, sales teams, and Pure executives for any “day-of” needs.
• Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.
• Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)
• Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.
• Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.
• Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.
• Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.
• Maintain a professional environment in the Briefing Center.
• Serve as point of contact for security, facilities, A/V, etc.
• Maintain inventory of all supplies and customer schwags.
• Assist the Program Manager/other team members on special projects as needed.

Education:

• Either an Associate’s Degree or Bachelor’s Degree is required.

Experience:

• At least 2 years of relevant experience
• Detail-oriented, with a proven ability to drive projects to completion
• Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.
• Experienced with MS Excel/PowerPoint/Doc
• Your co-workers would describe you as an enthusiastic problem-solver.
• Must thrive in a fast-paced, always-changing environment.
• Excellent verbal and written communication skills.
• Exceptional organization skills to juggle many tasks without losing sight of top priorities
• Experience supporting a global organization, including managing time zones.
• Ability to adjust to changing priorities and handle multiple projects at once.

Trilyon, Inc.

Arrow International, Inc founded in 1967, is the world’s largest manufacturer of charitable gaming solutions. With over 1,200 employees worldwide, Arrow International provides profit-generating entertainment solutions to thousands of charitable gaming venues. Headquartered in Brooklyn, Ohio, Arrow International operates 4 manufacturing facilities in 4 countries and numerous distribution centers across North America.

Arrow was founded on the principles of maintaining the highest standards of integrity, excellent service, and quality products. This commitment has allowed us to strengthen our position as the industry leader and ensure that we never lose sight of our most valuable assets, our people. We strive to promote a culture of growth and success, for our business as much as our talented team members. We believe this commitment will allow us to continue to provide an engaging environment where our people thrive.

Position Summary

We are currently seeking an experienced Executive Assistant (EA) to support the Senior Leadership team of a gaming company based in Cleveland, OH. The EA will be responsible for facilitating day-to-day tasks for the Chairman, Chief Executive Officer, and Chief Operations Officer. This is an in-office position, and we are only considering candidates local to the Cleveland area.

The ideal candidate will have at least 7+ years of experience supporting C-level executives in a fast-paced environment. Candidates must be tech-savvy (proficiency in Microsoft Suite, Zoom, and Salesforce) as well as have high levels of emotional intelligence. Must be self-starterandalways be five steps ahead of the executive. High levels of confidentiality and trustworthiness are key to this role.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Prepare a variety of correspondence reports and/or presentations

Skills/Abilities:

• Bachelor’s Degree required
• 7+ years of Executive Assistant experience supporting C-level executives
• Highly confidential, professional, and extremely detail oriented
• Excellent verbal and written communication skills
• Demonstrates an eager, can-do attitude, wanting to learn and take on projects as needed.
• Ability to manage time and priorities well in a deadline-driven, fast-paced department
• Excellent problem-solving capabilities with timely resolution demonstrating an awareness of knowing when to elevate concerns or issues.
• Ability to gather data from various sources, analyze and develop recommendations
• Familiarity with basic research methods and reporting techniques
• Ability to work with individuals at all levels of the organization
• Proficient in Microsoft Suite-required, Zoom and Salesforce-preferred
• Skilled in domestic and international travel requirements
• Perform other duties as assigned

All positions offered at Arrow International are contingent upon required pre-employment background search results and successful completion of a pre-employment hair follicle drug test. The above statements are intended to describe the general nature and level of work performed by people assigned to this position and are subject to change at any time. They are not intended to be construed as exhaustive of all responsibilities, duties and skills required of employees with this position title. The Company does not offer tenured or guaranteed employment. Either the Company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. This is called Employment at Will. This employment at will relationship exists regardless of any other written statements or policies documented elsewhere in company record or policy or any verbal statement to the contrary.

Arrow International, Inc.

PrePass is a Software as a Service (SaaS) and technology solutions company in the transportation industry and the leader in the trucking weigh station, toll bypass, and software space. We partner with states and transportation companies to reduce traffic, fuel usage, safety risk, and pollution while increasing productivity. PrePass, with 340+ employees (and growing), has employees in 25 states.

Position Summary

We are seeking an Executive Assistant for our Corporate location in Phoenix, Arizona. This position reports to our Company’s President. You will support the President and the Senior Leadership Team (SLT). The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.

What We Want You to Do:

• Handle confidential information with sound judgement.
• Create and maintain spreadsheets for leadership (KPI’s; goals; budgets).
• Manage Senior Leadership Team’s Outlook calendars. Prioritize meeting requests while troubleshooting conflicts.
• Play a key role in the planning and organization of company-wide events (All Hands Meetings, offsite events).
• Key contributor in event planning. Research event-related options (venue, location, catering) and assist with preparing budget proposals, communication pieces, and oversee event logistics (coordinate numerous vendors, entertainment).
• Prepare conference rooms for in-person meetings – includes technology set-up and clean-up of conference rooms.
• Prioritizes and manages multiple projects simultaneously. Follows through on issues in a timely manner.
• Assist with compiling of information and preparing spreadsheets.
• Assist with PowerPoint slides for various topics and events.
• Partner with Senior Leadership Team (SLT) for various reports, data, information and requests on behalf of President.
• Design and maintain various databases for contacts, passwords, files and materials.
• Create and maintain re-occurring and one-off reports.
• Take minutes during meetings and distribute meeting minutes.
• Assist with purchasing and maintaining supplies for the office.
• Arrange travel for Senior Leadership Team.
• Process expense reports and submit through T&E system.
• Oversee travel arrangements and the expense reimbursement process for visitors.
• Special projects and tasks as assigned.

Who You Are:

• 6 – 8 years of experience in an Executive Assistant role supporting senior leaders.
• Experience using Travel & Expense software i.e., Concur.
• Highly proficient managing senior level’s Outlook calendars.
• Advanced skills in Microsoft Suite to include Word, Excel, Outlook and PowerPoint.
• Ability to maintain confidentiality.
• Excellent organizational and time management skills.
• Strong interpersonal and verbal and written communication skills.
• Highly organized and ability to oversee multiple projects at once.
• Works with a sense of urgency, thoroughness, while maintaining composure.

Additional Reasons this Job is Amazing

Benefits & Paid Time Off

• Paid Vacation.
• Paid Sick.
• Paid Company Recognized Holidays.
• Paid Floating Holidays.
• Medical, Dental, Vision that start on date of hire – no waiting period.
• 4 Medical Plans to Select From (one plan option is 100% Employer-Paid for employee-only coverage).
• 401(k) plan with strong employer match.
• Lifestyle Spending Account – employer funded.
• Employer-paid Basic Life Insurance and AD&D, Long-Term Disability.
• Supplemental Insurance Available.
• Pet Discount Program.
• Legal Discount Program.
• Employee Discount Program.
• Tuition Reimbursement Program.

Culture

• Gorgeous office located in downtown Phoenix equipped with ergonomic sit/stand workstations.
• Surround yourself with those that you can learn from and build your skills.
• Industry-leaders, strong brand.
• Culture that values “people-first”.
• Growth opportunities.
• Ability to work with a purpose and make an impact on our planet.

PrePass

Sr. Admin Assistant
Westborough, MA
3 Months+ 

Job Description: 

• Performs a variety of administrative duties to ensure that senior leaders are free to focus on business concerns and issues.
• Screen incoming meeting requests, types and composes correspondence, compiles and prepares various business documents and reports, tracks budgetary expenses, makes travel arrangements, files expense reports, organizes and schedules meetings and maintains master calendar for reports to CEC, EES, COO, ExCom, and DH meetings.
• Prepares management presentations. Maintains effective administrative control over various departmental activities procedures or programs. Coordinates and assists on the interviewing, hiring, and onboarding process of new positions.
• Composes routine correspondence ensuring accurate grammar, spelling, and business formats. Sends correspondence to designated addressees. Maintains correspondence files through associated Teams and SharePoint sites.
• Makes travel arrangements for VP, Medical Global PMO and VP, Strategy & Portfolio Management, which involves working with Corporate Travel Department to arrange transportation and lodging as well as tracking and submitting expense reports.
• Prepares and distributes travel itineraries. Arranges dining or other events for internal meetings as requested.
• Reviews and logs travel and entertainment forms.
• Tracks departmental budget expenditures. Analyzes data to record and report on budget variances.
• Organizes and schedules on-site or off-site meetings.
• Ensures that facilities are adequate.
• Arranges for food and beverages.
• Maintains a calendar of itineraries and schedules and coordinates business meetings and conference calls.
• This includes coordinating availability and functionality of equipment and systems with the support of local and global IT. – – Manages expense reports (i.e., prepares, submits, and tracks payment) for VP, Medical Global PMO and VP, Strategy & Portfolio Management § Monitors and maintains adequate quantities of office supplies for the staff.
• Prepares purchase requisitions when inventory levels are low. Selects office products and equipment from vendor catalogues or approved lists of standard office supplies.
• Monitors invoices to ensure billing charges are appropriate assigns the general ledger accounting code and submits the bills for signature.
• Organizes and maintains departmental records, confidential personnel files, and weekly business reports. Maintains logs and other records to track various departmental operations including communications to ensure personnel attendance and PTO records are being kept through Client’s systems (e.g., ADP).
• Coordinates and schedules department meetings (i.e., bi-weekly/monthly staff meetings, quarterly business reviews, etc.) § Participates in and takes notes and summarizes related action plans during bi-weekly staff meetings. Drafts and delivers pre-meeting agendas.
• Assists in creation of management presentations using Microsoft Office (PowerPoint) as needed/requested § Coordinates various departmental activities policies or programs to maintain effective administrative control, which involves maintaining records and logs communicating with various internal and external people. Notifies management of any problems that may arise.
• Assists in gathering documentation relating to HCP Consulting engagements. Includes processing of Purchase Orders and approvals through DocuSign § Coordinates and assists on the hiring and onboarding process of new positions. This includes setting interviews for candidates. For new hires, ordering equipment (e.g., mobile, computer, etc.) and SW requirements per associated role profiles.

Qualification: 

• AS in Business or Administrative field preferred or equivalent experience and knowledge.
• Minimum three years of administrative experience, ideally in an international company
• Strong written and verbal communication skills
• Understanding of the principles of customer service
• Proficient in Word, Excel, PowerPoint, and Outlook (Office 365).
• Detail-oriented with strong planning, organizational and time-management skills
• Must be able to demonstrate agility and multi-task in a very fast-paced environment with shifting priorities
• Customer focus with the ability and desire to help the department and our customers problem solve
• Excellent organizational skills
• Strong technical aptitude including the ability to create and maintain PowerPoint presentations, Word & Excel files; familiarity with Microsoft SharePoint preferred ·
• Superior and concise communication skills both written and oral
• Strong Interpersonal Skills & desire to collaborate in a team environment

TB_HL
TalentBurst, an Inc 5000 company

We are CountryHouse at 5720 S. 25th Street in Lincoln, NE, and are looking for an Administrative Assistant! For the fifth consecutive year; we are certified #17 in Fortune Best Workplaces for Aging Services 2022! Our 30+ years of experience in Senior Living have given us the insight to focus on what matters for our Residents, their families, and our Employees. We take care of those who took care of us and believe in the philosophy – “Never forget the hands that raised you!”

Administrative Assistant position details: You’ll provide clerical support to the Director, staff, and corporate accounting department. This is a position at our front desk that handles receptionist duties and some administrative tasks.

Accounts Payable

• Receive, get approval, scan, organize, and file invoices
• Print, get a signature, and distribute manual checks as necessary

Accounts Receivable

• Submit invoice preferences and additional changes to personnel files to the Corporate
• Maintain move-in and move-out dates and manage resident deposits
• Scan and process the deposit via the CBC website and forward the information to the Corporate

Payroll, Human Resources, And Front Desk

• Fix daily time card punches in Paycom and submit approved PTO each pay period
• Oversee and manage the front desk employees and establish work schedules
• Screen applications, handle new hire paperwork, administer benefits, perform onboarding, and track employee training in Relias
• Forward applicable documents for adding a new employee to the Corporate
• Submit worker’s compensation reports and forms to HR
• Answer phones and offer excellent customer service
• Perform tours for resident prospects and be available to work weekends on occasions based on needs

Administrative Assistant Knowledge

• Prior bookkeeping, file maintenance, and administrative abilities preferred
• Accomplish a reasonable quantity and quality of work, reflecting good time management, job commitment, confidentiality, and ability to prioritize
• Establish and communicate constructively with co-workers, residents, families, visitors, and prospects
• strong English communication skills essential for seamless interaction with both residents and colleagues
• A high school diploma is preferred

We believe in taking care of our employees by offering comprehensive benefits:

• Choice of two health and dental plans, vision, employer-paid life, and many voluntary programs
• One-year subscription to Peleton and/or Apple Fitness+ App for UnitedHealthcare members
• HSA with employer contribution
• 401(k) savings plan with a company match of 50% up to the first 6%
• PTO Accrual on day one
• Company-provided Employee Assistance Program
• Discounted Pet Insurance through Spot
• Free Access to Upwise Financial Planning App
• Education, Certification, and Licensure reimbursement, including up to 100% free college with partnership programs
• Employee Perks and Discount Programs including savings on hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and more!
• Professional Development courses with opportunities for career advancement
• Referral bonuses and recognition programs
• Complimentary Will, POA, Advanced Directive, & Living Trust Services-Mutual of Omaha
• Worldwide Travel Assistance
• A Certified Great Place to Work that provides a fun and respectful workplace

Family-owned and it shows! Agemark Senior Living Communities embraces FOUR core values: Professionalism, Commitment, Integrity, and Compassion. If you believe in doing what feels right, advocate for our elderly community, and want to be part of our Great Place to Work, we would love to hear from you. Be a part of our organization where it’s our job to create a purposeful life for our loved ones and be the change we all want to see in our world. EOE.

IND4
Agemark Senior Living

Location : Horicon, WI, USA 53032

Shift Details : 1st Shift (07:00 am to 03:30 pm) (would entertain shifting between 6-8AM start and

2:30-4:30 end)

Pay Range : $25/hr – $28/hr

Job Description

Performs a full range of administrative support duties of a confidential and challenging nature, typically in support of a unit or the head of a major function. Facilitates work flow through a manager’s office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers. May perform a variety of duties commensurate with this level, e.g., develop and maintain intranet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, administer payroll; and may receive project work consistent with the skills and skill level found in the job’s other work. Duties: Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. Distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures. Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. May develop and maintain more complex web sites with the assistance of basic web-publishing software applications. Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. May organize/maintain records of Supervisor’s or others’ projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor’s office, ensuring follow-up items are addressed. May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor’s signature, and prepares documents for distribution. Conveys supervisor’s instructions and requirements to others, and exchanges information with senior managers on the supervisor’s behalf.

• Create and track Material and Service Acquisitions (MaSAs), External Shipping Orders (ESOs) and Purchase Orders (POs)
• Maintain mailroom organization and office supplies for product engineering teams
• Support product engineering managers by scheduling group meetings, booking conference rooms, procuring items for events, and assist with creation of presentations
• Make arrangements for and coordinate events and celebrations
• Submit and follow-up on engineering office maintenance requests
• General product engineering onsite support
• Assist with Complete Goods Audits
• Assist with new employee on boarding

Required Skills

• Must have HS diploma or equivalent
• Team Environment, available to meet the needs of multiple people and have work integrity
• Must be able to efficiently use standard Microsoft office suite of tools (Teams, Outlook, Word, Excel, Powerpoint) and SAP
• Good organizational skills, detail oriented (good at tracking things to completion), ability to multi-task and handle multiple competing priorities at a time, good at facilitating and coordinating events and celebrations for small groups (25-100 people)
• Must be a People person, reliable, positive “can-do” attitude
• Manager is open to recent grads if they have the right attitude and skillset for the role.
• Manager is also open to experienced candidates as well.
• Role will be 100% onsite in Horicon, WI. Possibility for hybrid schedule as needed.
• Driving with this position: riding mowers and utility vehicles, training would be provided.

Cube Hub Inc.

Astoria in Tracy, CA, an Agemark Senior Living Community is hiring for a Life Enrichment Assistant! For the fifth consecutive year; we are certified #17 in Fortune Best Workplaces for Aging Services 2022! Our 30+ years of experience in Senior Living have given us the insight to focus on what matters for our Residents, their families, and our Employees. Your next job as a Life Enrichment Assistant will have you assist the Life Enrichment Coach with planning and implementing highly customized activities to provide gentle direction, reassuring routines, and life-enriching opportunities for concierge-level residents, using Seasons program curriculum and LifeCycles wellness philosophy.

Life Enrichment Assistant Position Details

• Assist in creating and posting a monthly activity calendar along with a daily schedule.
• Encourage residents to take part in planning activities and use reminiscing techniques to engage individual residents and create “moments of joy”.
• Preserve the appearance of activity areas, program supplies, and equipment.
• Promote positive interaction between residents, families, and community groups.
• Help create memory books for new residents highlighting family, interests, and personal history. Share with staff at the property.
• Help develop and adhere to a monthly program budget. Set quarterly and annual goals. Adjust based on feedback.
• Plan special events to coincide with marketing objectives with leadership staff. Organize recognition of resident birthdays and anniversaries.
• Coordinate transportation and drive the Community vehicle to appointments and outings. Knowledge of community and surrounding city preferred.
• Work scheduled hours based on personnel and Community needs to include possible weekend and evening coverage.
• Maintain confidentiality of information regarding residents, prospects, personnel, and overall property operations.
• Cultivate a high level of integrity and flexibility in this service-oriented environment.
• Promote teamwork, support improvement opportunities, and use problem-solving skills.
• Half of the role will drive, and half of the role will be in Life Enrichment.
• Prior Assisted Living or Senior Care environment of 6 months or more preferred.
• Strong English communication skills are essential for seamless interaction with residents and colleagues.
• Pay range is $18-$20 an hour.

“Agemark and all its divisions are a family-owned and operated company with exceptional values on customer care! Although we specialize in senior housing, our “family” goes well beyond those we care for. Our employees are truly our family.”

We believe in taking care of our employees by offering comprehensive benefits:

• Choice of two health and dental plans, vision, employer-paid life, and voluntary programs
• HSA with employer contribution
• 401(k) savings plan with a company match of 50% up to the first 6%
• PTO Accrual on day one
• Company-provided Employee Assistance Program
• Education assistance through a partnership with Bellevue University up to $10,500.00
• Licensure and certification at company expense
• Employee Perks and Discount Programs including savings on hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and so much more
• Professional Development courses with opportunities for career advancement
• Referral bonuses and recognition programs
• Complimentary Will, POA, Advanced Directive, & Living Trust Services-Mutual of Omaha
• Worldwide Travel Assistance
• A Certified Great Place to Work that provides a fun and respectful workplace

“I love working here! They talk the talk and walk the walk, there is no drama and you will find real people who truly care about what they do, and they are carefully picked. The screening process is very thorough, as it should be in this industry and I appreciate that they take the time to find the best of the best .”

Since 1987, at Agemark, we believe people heal and grow best when they feel like part of whole-person wellness involving mind, body, and spirit! It’s the foundation for our approach to senior care and it’s also how we choose, train, and care for our team. Agemark Senior Living Communities embraces FOUR core values: Professionalism, Commitment, Integrity, and Compassion. If you believe in doing what feels right, advocate for our elderly community, and want to be part of our Great Place to Work, we would love to hear from you. Be a part of our organization where it’s our job to create a purposeful life for our loved ones and be the change we all want to see in our world. EOE.

IND3
Agemark Senior Living