General Staff Jobs

Casting Call: Skilled Utility

Project: ESPN College Football: Western Kentucky vs Troy

Job Details: We are seeking a skilled utility worker for the upcoming ESPN College Football game between Western Kentucky and Troy. This is an exciting opportunity to be part of a dynamic production team, capturing the thrilling moments of live sports broadcasting.

Job Responsibilities:

• Assist with the setup and breakdown of equipment and props.
• Provide support to various departments including camera crew, lighting, and sound.
• Ensure equipment is properly maintained and in working order.
• Assist in the transportation and organization of gear on the set.
• Execute tasks efficiently and promptly, following instructions from the production team.
• Perform miscellaneous tasks as required to ensure the smooth flow of production.

Requirements:

• Previous experience as a utility worker or a similar role in a production environment is preferred.
• Ability to lift heavy equipment and work in physically demanding conditions.
• Strong teamwork and communication skills.
• Willingness to take direction and work in a fast-paced, dynamic environment.
• Knowledge of basic production equipment and protocols is a plus.
• Must be available on September 22nd and 23rd for the duration of the event.

Compensation:

• Rate: $250 for a 10-hour shift.
• Overtime will be provided for hours worked beyond the initial 10-hour shift.

Please submit your resume and any relevant experience to [email address] by [deadline]. Include “Skilled Utility – ESPN Football” in the subject line of your email. Selected candidates will be contacted for further information.

Thank you for your interest in being part of the ESPN College Football production team. We look forward to reviewing your applications!

Location: Universal City, CA

Type: 3 months contract on W2

Qualifications:

• Minimum 3 years relevant administrative experience supporting a senior level executive. Desired Characteristics:
• Entertainment/Consumer Products industry experience strongly preferred
• Well-organized with strict attention to detail
• Ability to multi-task and prioritize work assignments
• Ability to work with and maintain confidential information
• Ability to work effectively under pressure
• Proactive orientation, with the ability to anticipate needs and opportunities
• Should display a great deal of initiative with strong interpersonal skills
• Strong writing skills
• Excellent project management skills

Responsibilities:

• Answering phones, managing the President’s complex calendar, filing expense reports, coordinating project-related materials, and many other similar administrative/support duties as needed.
• Intuitively handling the variety of tasks and challenges that come through the office of the President.
• Taking notes during weekly update meetings and when rolling calls as necessary.
• Extensive, detailed, proactive travel coordination, including international travel.
• Interact and maintain relationships with members of other business units at NBCUniversal as well as third parties.
• Serve as lead “EA”, setting an example for other administrative support staff, and coordinating across the group as needed.
• Training and developing the skillset of
• Coordinating coverage for vacation, leaves, illness
• Perform other related duties to support the departmental team as requested by management.

Tricon Solutions

Job Description:

• The Administrative Assistant provides the core support that facilitates the working of the business area to which they are aligned.
• The remit may also extend beyond office administration as is required to offer the particular support needed by that business area.
• The Administrative Assistants tasks ensure the day to day smooth running of the business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers and arranging a variety of deliveries and standard office documentation tasks (e.g. copy typing).
• There may be a receptionist (e.g. providing first point of contact in meeting and greeting the visitors and telephone callers to the business area) and / or team activity coordination (e.g. booking conference calls, lunches, processing expenses) aspect to the remit.
• Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.
• Providing primary and back-up phone coverage, directing calls to appropriate parties
• Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests.
• Coordinating arrangements for meetings, including scheduling, reserving conference rooms and ordering lunch, when necessary;
• Preparing and processing travel and entertainment expenses promptly and accurately.
• Ordering office supplies as required; process and track invoices for payment and follow up as appropriate;
• Assist in onboarding & offboarding process including desk coordination, floor access, id creation, etc.
• Preparing materials for presentations/meetings, including typing, proofreading, photocopying and distribution;
• Providing timely and accurate follow-up to projects assigned and you will be responsible for arranging coverage when away from desk or office.

PAY RATE: $33.00/HR
TTI of USA

Job Description

The Meta Music Initiative is seeking a versatile technical music editor with strong communication and writing skills to join our team. In this role, you will combine your creative music editing and production skills with your passion for music research and storytelling.

Job Responsibilities:

• Partner with music curators to create custom music assets by editing existing music catalog for a variety of content requests.
• Support music curators on music searches for internal and external partners
• Conceptualize, curate and write engaging stories for brand and content awareness
• Support a comprehensive placement reporting system, gather project analytics and note trends and areas of growth
• Contribute to driving music partnerships success based on insights gained from analyzing music data
• Support music operations as needed

Key Qualifications:

• Music/audio production degree or equivalent experience (3+ years)
• Proficiency in ProTools required
• Excellent writing skills (2+ years of experience in marketing, entertainment and/or music industries preferred)
• Strong knowledge of visual design software (Premiere, photoshop, illustrator, canva, figma)
• Extensive music knowledge and passion for music research
• Ability to multitask in a fluid and fast-paced environment
• Strong organizational skills and attention to detail

Please note that this is a hybrid role, and it is specifically suited for an individual with music production experience and a deep passion for writing. Feel free to include any writing samples (Music blogs welcomed!)

Facebook

$30.80 – $44.00 (est. hourly)

Job Summary:

Our client is seeking and onsite Executive Events Coordinator to join their Events team in New York, New York. This candidate will design and produce events that bring together executives, partners, customers and employees in events varying from in-person, virtual, and hybrid experiences. This individual will work closely with Security, Space Planning, Facilities, Workplace, and Guest Services Teams to deliver successful events.

Duties:

• Manage meetings, events, and guest experiences including customer meetings, executive receptions, intimate dinners, town halls, and employee events
• Research and report innovative and creative event and entertainment options
• Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
• Develop team playbooks and standard operating procedures
• Organize logistics, from beginning to end for customer facing meetings and town halls
• Manage pre, onsite, and post event logistical matters
• Co-manage vendor relationships with agencies, vendors, caterers, and other internal teams
• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
• Management of event statistics and ad hoc reporting

Desired Skills/Experience:

• Experience in managing budgets, financial planning, and tracking
• In-depth knowledge of Microsoft Office application including Word, Excel, Outlook, and PowerPoint
• Ability to assess and prioritize workload in a strict deadline-centric environment
• Results-oriented, customer-driven, and organized
• Excellent problem-solving skills with the ability to creatively negotiate demands
• Excellent written and verbal communication with ability to proactively address clients’ needs
• Highly personable and customer service focused with great attention to detail
• Experience with office management in a workplace environment

Benefits:

• Medical, Dental, & Vision Insurance Plans
• 401K offered

KMID: 127853

KellyMitchell Group

Job Title: Administrative Assistant
Location: Universal City, CA
Duration: 12 Months

Qualifications:
5+ Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word. Bachelors Degree preferred.

Qualifications/Requirements
Basic Qualifications:

• Bachelor’s Degree highly preferred
• Passion for Entertainment (Film, TV, Music and Digital)
• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote
• Outstanding writing and communication skills
• At least one year of administrative experience in a corporate setting

Eligibility Requirements:
Must be willing to work On-site in Universal City

Responsibilities:
The Administrative Assistant supports the Executive Vice President of Franchise Strategy and Creative. The ideal candidate will provide general administrative support and any other duties as assigned. Self-starters are highly encouraged to apply.

Essential Responsibilities:

• Manage executive calendar while coordinating with internal and external parties
• Rolling and screening calls
• Coordinate travel and submit expense reports
• Copying, filing, and maintaining/ordering office supplies
• Support the onboarding logistics of new hires
• Interact and maintain relationships with members of other business units at NBCU and third parties
• Assist the team on various projects, presentations, and analyses as needed

Desired Characteristics

• Ability to remain organized, multi-task, and prioritize work assignments
• Demonstrated ability to work as part of a team and willingness to assist co-workers to achieve department goals
• Initiative to self-start improvements to reports and processes
• Proven ability to work with confidential information and remain discrete
• Research experience
• Strong sense of urgency

eTeam

Our client, a technology company in Chester County, is seeking an Executive Assistant to join their team to support C-Suite Executives. The Executive Assistant will be an assertive, “can do” individual, supporting the executives’ ability to lead the company effectively with minimal distraction.

This is a contract opportunity from October 2023 to January 2024. This role is onsite 1-2 days/week.

Duties include, but are not limited to:

Scheduling/Calendar Management

• Managing a very active calendar of meetings and appointments of C-Suite Executives
• Responsible for the coordination and scheduling of meetings and presentations
• Able to work with complex and detailed travel plans, itineraries and agendas
• Effectively organizes meetings with investment bankers, directors, and external parties
• Booking hotel rooms and organizing meals
• Anticipate the next move

Administrative Tasks

• Managing emails and phone calls
• Completing expense reports and reimbursement reports
• Contracts management
• Researching and compiling documents and presentations
• Meeting and greeting guests, entertaining as necessary
• Ordering supplies

Executive “Gatekeeper”

• Follow up with key contributors to C-Suite Executives’ projects and maintain the timeline around deliverables on behalf of the executive team – keeping the projects on task!
• You will research, prioritize, and follow up on incoming issues and concerns addressed to C-Suite Executives, including those of a sensitive or confidential nature and determine the appropriate course of action
• Anticipate executives’ needs, time constraints, travel requirements, presentation logistics and complete plans and support requirements without guidance accurately
• Handle confidential information with discretion
• Other duties and responsibilities as assigned

Qualifications:

• 7+ years of experience supporting C-level executives.
• Expert level written and verbal communication skills.
• Strong organizational skills; excellent attention to detail
• Strong interpersonal skills and emotional maturity
• Strong administrative skills
• Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word is required; Concur preferred

Juno Search Partners

Best Executive Personal Assistant needed in Pasadena for the coolest Producer who loves dogs!

Seeking Executive Personal Assistant for the President and Producer of a high level, very busy, boutique production company. Candidates need to be self-motivated, very organized, and task focused. Previous experience as an assistant for someone in the entertainment industry is a must. Previous production experience a plus. Job requires the oversight and management of many personal tasks and responsibilities related to personal household management such as grocery shopping, picking up kids and taking them to activities, managing dinners, running errands, home construction project management, handling vet appointments for the 3 family dogs, coordinating kids schedules, managing personal travel, family related items, etc. In addition, there will also be general office project related tasks and responsibilities, such as managing a busy and ever changing calendar, scheduling meetings, managing calls, interfacing with various production teams and assistants, etc.

You are an organized go getter and love making your Producer’s life run smoothly. Please be able to work Monday-Friday in the office, and run errands, manage projects at the house as needed. You are a calendar wiz, and are very tech savvy, and enjoy learning new programs! We are looking for someone who truly enjoys this work, and would be so excited to find a long term match. We have helped this employer before, and she has an amazing history of long term work relationships. We are looking for a hard working, down to earth, warm, kind and forward thinking assistant.

Must be fully vaccinated plus booster for Covid to be considered. Please also love dogs.

Salary is DOE plus amazing benefits: medical, dental, vision insurance plus 401k! PTO of 15 days (3 weeks of PTO), with 5 of those days being the hiatus between Christmas and New Years.

This client is a DREAM, and we are looking for an amazing fit to join their team long term!

The Help Company

Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company’s success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

We are currently looking for a dedicated Office Manager who will be central to maintaining efficient office services. The successful candidate will organize office operations and provide support as the first point of contact for sports complex employees for onboarding and resolving initial queries on HR and Health and Safety Policies.

Job Responsibilities

• The Office Manager is actively involved with the daily transactions of invoicing, receipts, adjustments, vending, banking, and manual cheque issuance.
• Additionally, they ensure the payroll submissions & month end processes and reports (AR & AP) are completed on time.
• Accounting and Reporting
• Employee Onboarding

Education And Knowledge Requirements

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background checks.
• At least 3 years successful office management experience in a Sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices
Canlan Sports

ADMINISTRATIVE ASSISTANT, Production Operations Creative Technology Services

The administrative assistant in the Production Operations Creative Technology Services

department will support the co-heads of the department. Their primary tasks involve

scheduling, handling invoices and expenses, arranging travel, buying supplies, and collaborating

with other departments. They also help onboard new hires and manage facility requests. It will

be important for them to work closely with project leads to maintain a synergy between the

teams for all active projects.

We are a technology-driven operations department for HBO / MAX Productions. There will be

an opportunity to learn strategy, budgeting, collaboration, and deadlines. The ideal candidate

will need to be comfortable around talent, filmmakers, and senior executives. This role offers a

chance to learn from talented people across the Warner Brothers Discovery Family and interact

with every group and division at the studio.

Responsibilities

● Manage schedules for co-heads and track production department updates.

● Travel and expense management for co-heads.

● Department finance processing.

● Team onboarding and technical support for new hires, vendors, and temps.

● Assist with special projects, as needed.

● Misc tasks, as needed.

● Department production support: (including on-set, as needed).

● Responsible for drive-on requests and security lists.

● When on-set, be available to support the team with misc needs.

Qualifications

● 1 year of admin experience at a studio, production, or related industries

● Working knowledge of production and post-production processes.

● Must be comfortable around talent and high-level executives.

● Able to schedule, track and coordinate heavy calendars and heavy global travel.

● Onboarding personnel and making certain teams have what they need.

● Tracking expenses and advocating for executives.

● Effortless ability to speak with tact and maintain composure with people at all levels.

● Able to articulate complex information in an efficient, easily digestible manner.

● Oriented toward working on a team but able to function as an individual.

● Passion for entertainment with knowledge of operational fundamentals within the

industry.

● Skill in problem-solving, clear and articulate communication, decision making, diplomacy

and time management.

Programs

Outlook, Excel, Word, PowerPoint, Airtable, Teams, Zoom, Concur, Concierge

HBO