General Staff Jobs

Astoria of Omaha, an Agemark Senior Living Community is hiring for a Life Enrichment Assistant! For the fifth consecutive year; we are certified #17 in Fortune Best Workplaces for Aging Services 2022! Our 30+ years of experience in Senior Living have given us the insight to focus on what matters for our Residents, their families, and our Employees. Your next job as a Life Enrichment Assistant will have you assist the Life Enrichment Coach with planning and implementing highly customized activities to provide gentle direction, reassuring routines, and life-enriching opportunities for concierge-level residents, using Seasons program curriculum and LifeCycles wellness philosophy.

Life Enrichment Assistant Position Details

• Assist in creating and posting a monthly activity calendar along with a daily schedule.
• Encourage residents to take part in planning activities and use reminiscing techniques to engage individual residents and create “moments of joy”.
• Preserve the appearance of activity areas, program supplies, and equipment.
• Promote positive interaction between residents, families, and community groups.
• Help create memory books for new residents highlighting family, interests, and personal history. Share with staff at the property.
• Help develop and adhere to a monthly program budget. Set quarterly and annual goals. Adjust based on feedback.
• Plan special events to coincide with marketing objectives with leadership staff. Organize recognition of resident birthdays and anniversaries.
• Coordinate transportation and drive the Community vehicle to appointments and outings. Knowledge of community and surrounding city preferred.
• Work scheduled hours based on personnel and Community needs to include possible weekend and evening coverage.
• Maintain confidentiality of information regarding residents, prospects, personnel, and overall property operations.
• Cultivate a high level of integrity and flexibility in this service-oriented environment.
• Promote teamwork, support improvement opportunities, and use problem-solving skills.
• Half of the role will drive, and half of the role will be in Life Enrichment.
• Prior Assisted Living or Senior Care environment of 6 months or more preferred.
• Strong English communication skills are essential for seamless interaction with residents and colleagues.
• Pay range is $15-$16 an hour.

“Agemark and all its divisions are a family-owned and operated company with exceptional values on customer care! Although we specialize in senior housing, our “family” goes well beyond those we care for. Our employees are truly our family.”

We believe in taking care of our employees by offering comprehensive benefits:

• Choice of two health and dental plans, vision, employer-paid life, and voluntary programs
• HSA with employer contribution
• 401(k) savings plan with a company match of 50% up to the first 6%
• PTO Accrual on day one
• Company-provided Employee Assistance Program
• Education assistance through a partnership with Bellevue University up to $10,500.00
• Licensure and certification at company expense
• Employee Perks and Discount Programs including savings on hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and so much more
• Professional Development courses with opportunities for career advancement
• Referral bonuses and recognition programs
• Complimentary Will, POA, Advanced Directive, & Living Trust Services-Mutual of Omaha
• Worldwide Travel Assistance
• A Certified Great Place to Work that provides a fun and respectful workplace

“I love working here! They talk the talk and walk the walk, there is no drama and you will find real people that truly care about what they do, and they are carefully picked. The screening process is very thorough, as it should be in this industry and I appreciate that they take the time to find the best of the best .”

Since 1987, at Agemark, we believe people heal and grow best when they feel like part of whole-person wellness involving mind, body, and spirit! It’s the foundation for our approach to senior care and it’s also how we choose, train, and care for our team. Agemark Senior Living Communities embraces FOUR core values: Professionalism, Commitment, Integrity, and Compassion. If you believe in doing what feels right, advocate for our elderly community, and want to be part of our Great Place to Work, we would love to hear from you. Be a part of our organization where it’s our job to create a purposeful life for our loved ones and be the change we all want to see in our world. EOE.

IND3
Agemark Senior Living

Role Highlights

• Full-time, hybrid work environment
• Evanston, IL location
• Target salary $65,000-$80,000 per year

Position Overview

Kellogg School of Management is seeking an energetic, well-organized Executive Assistant to the Dean’s Office. The Business Administrator will be responsible for supporting calendar and email management, submitting expenses, planning complex travel, and project work centered on the priorities of the Dean. The Business Administrator must have a service-minded work ethic and the ability to manage a variety of priorities. Reliability, discretion, and professionalism in dealing with senior leaders and confidential information are critical in this role. The successful candidate will have the ability to operate independently and react with appropriate urgency to situations that require a quick turnaround.

This position administers operational, financial, & business functions in support of the area/unit’s mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent business area on internal &/or external administrative affairs by exchanging information.

Specific Responsibilities:

Work Complexity

• Employee uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions.
• Employee administers policy

Budget & Financial

• Participates in the determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues
• Directly responsible purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol
• Ensures prompt payment of invoices, researching errors/delayed transactions
• Monitors open encumbrances & deficit chart strings
• Reviews & reconciles actual expenses to budget per NU Audit guidelines
• Approves funds reallocation within budget as necessary & appropriate

Administration

• Support day-to-day operations
• In partnership with the Associate Director, manage the Dean’s calendar, proactively resolving complex scheduling arrangements involving multiple parties and conferences, international travel, etc.
• Support daily mail needs with FedEx, UPS, and other internal and external parties, as necessary, including hand-delivery to campus locations
• Prep meeting rooms based on requirements and coordinates catering needs; offers guests hospitality
• Coordinate printing orders for the Dean’s Office including business cards and letterhead
• Order and inventory supplies and researches requests for special items on behalf of the Dean or the Dean’s Office team

Communications & Outreach

• Manages website, assuring updates are made in a timely manner
• Supports the execution of numerous special events throughout the year, assuring all logistics are complete

IT Services

• Acts as liaison to IT to ensure technology systems are properly installed & maintained.
• Appropriates necessary hardware, software & network infrastructure services from central or internal IT.
• Issues work order requests for maintenance, repairs & upgrades.

Regulatory Compliance

• Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures
• Develops innovative methods to assist faculty & staff with adherence to compliance programs

Strategic Planning

• Administers & maintains existing strategic operation plans
• Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.
• Coordinates the preparation and delivery of all briefing documents for international travel and large-scale events for the Dean and interfaces with all levels of external organizations, as necessary

Student Support

• Resolves student issues

Supervisory

• Serves as project manager for the annual Holiday Card distribution
• Performs other duties as assigned.

What we are looking for:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 4 years’ administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more!

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare, and senior/adult care.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

How to Apply

Complete the application questions and submit your resume through the NextGroup website. You will be contacted by the NextGroup search team regarding the next steps.

Northwestern University – Kellogg School of Management

Job Details:
Position: Executive Events Coordinator III
Location: 1095 6th Ave New York USA 10036
Duration: 6 months

The NY Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York-based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:

-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
-Continuously research and report innovative and creative event and entertainment options
-Solid office management / workplace environment knowledge
-Strong customer service and executive interaction experience
-Understand client brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
-Continuous development of team playbooks and standard operating procedures
-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
-Pre, onsite and post event logistical management
-Key stakeholder for G-Cal calendar management for internal event space
-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
-Management of event statistics and ad hoc reporting
-Manage various workplace projects as assigned
-Multitask many events and projects at one time

Required Skills:

-Experience will be evaluated based on alignment to the core competencies for the role
-Highly personable and customer service focused with great attention to detail
-Excellent written and verbal communication with ability to proactively address client’s needs
-Experience in managing budgets, financial planning and tracking
-Excellent problem-solving skills with ability to creatively negotiate demands
-Results-oriented, customer-driven, and organized
-Assess and prioritize workload in a strict deadline centric environment
-Thrive on teamwork and overcoming obstacles
-Ability to work a flexible schedule as needed
-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

We are looking for an experienced, multi-talented Event Support Analyst with strong attention to customer service to be a part of a fast-paced events team. In this position, it will be critical to be a team player with the ability to work on cross-functional teams. Must be a creative and analytical thinker with attention to detail and be capable of handling quantitative and technical duties. The individual must be highly organized and a great communicator with the ability to prioritize different tasks simultaneously.

Responsibilities include:
-Develop and maintain positive relationships with all the members of the client organization by providing an exceptional customer experience
-Management of all ticketing system incoming requests using a sense of strong customer service and urgency
-Vetting of ticket user requests, assigning to correct recipients, ensuring successful completion of requests in our ticket queue.
-Strong Excel knowledge with the ability to create ad hoc reports
-Ability to multi-task many projects at once
-Candidate must have strong time management, attention to detail, and analytical skills,
-Strong organizational skills
-Quickly recognize, adapt and respond to changing market and company priorities
-Self-motivated and driven to very high standards
-Research and recommend innovative and creative event options based on program format and budget
-Drive coordination of meetings and provide on-site event support as needed
-Management of calendars and administrative tasks to support the greater team
-May serve as a site representative during events working with cross-functional groups, as required.
-Available and responsive to the global nature of the business and have the ability to work flexible or extended hours as necessary
-Strong verbal and written communication skills
-Proficiency in Google Slides preferred
-Dashboard use is ideal
-Inventory management
-Previous experience working in hi-tech, hospitality, fast-paced environments preferred.
VARITE INC

Executive Events Coordinator III

Location: New York, NY
Duration: 6 months with possible contract to hire/ possible extension

Description:
The NY Events Team designs and produces events that bring together executives, partners, customers and employees.
We are seeking a candidate who is passionate about hospitality and events to join our New York based events team.
Our events vary from in person, virtual, and hybrid experiences.
Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross functionally.
This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
Continuously research and report innovative and creative event and entertainment options
Solid office management / workplace environment knowledge
Strong customer service and executive interaction experience
Understand client brand and product positioning with the ability to ensure consistent, onbrand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
Pre, onsite and post event logistical management
Key stakeholder for GCal calendar management for internal event space
Comanage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time

Required Skills:
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client’s needs
Experience in managing budgets, financial planning and tracking
Excellent problem solving skills with ability to creatively negotiate demands
Results oriented, customer driven, and organized
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
In depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
We are looking for an experienced, multitalented Event Support Analyst with strong attention to customer service to be a part of a fast paced events team.
In this position, it will be critical to be a team player with the ability to work on cross functional teams.
Must be a creative and analytical thinker with attention to detail and be capable of handling quantitative and technical duties.
The individual must be highly organized and a great communicator with the ability to prioritize different tasks simultaneously.

Responsibilities include:
Develop and maintain positive relationships with all the members of the client organization by providing an exceptional customer experience
Management of all ticketing system incoming requests using a sense of strong customer service and urgency
Vetting of ticket user requests, assigning to correct recipients, ensuring successful completion of requests in our ticket queue.
Strong Excel knowledge with the ability to create ad hoc reports
Ability to multitask many projects at once
Candidate must have strong time management, attention to detail, and analytical skills,
Strong organizational skills
Quickly recognize, adapt and respond to changing market and company priorities
Self motivated and driven to very high standards
Research and recommend innovative and creative event options based on program format and budget
Drive coordination of meetings and provide onsite event support as needed
Management of calendars and administrative tasks to support the greater team
May serve as a site representative during events working with cross functional groups, as required.
Available and responsive to the global nature of the business and have the ability to work flexible or extended hours as necessary
Strong verbal and written communication skills
Proficiency in Google Slides preferred
Dashboard use is ideal
Inventory management
Previous experience working in hitch, hospitality, fast paced environments preferred

ICONMA

The Company You’ll Join

The OCD and Anxiety Treatment Center (TOATC) is the nation’s largest provider of IOP services for individuals dealing with OCD, Anxiety and Trauma. As the leading provider our clinical outcomes are second to none. You will join a winning team that is committed to evidence-based treatment and long-term results. We are passionate about bringing help and hope to some of the most underserved clinical populations. We strive to change the lives of individuals and their families suffering from unrelenting anxiety, disturbing and terrifying thoughts, uncontrollable worry, exhausting behaviors and rituals, and avoidance that keeps them from living their lives. We are an evidence-based practice, which means we do what works, stay up to date with scientific research, and regularly attend international training to keep us at our very best.

Our Investment in You

• A competitive base salary starting at $50,000/year
• 401k match
• Core benefits: medical/dental/vision, with the company contribution to medical benefits for employee
• Company-paid employee life insurance
• Voluntary benefits
• Paid time off includes 15 days (120 hours) of “Paid Time Off,” 5 days (40 hours) of “Sick Time,” and 9 days (72 hours) “Company holiday” pay
• Paid specialized ongoing training, strengthening your skills, experiences, and connections that will help advance your career

The Team You’ll Work With

The success of our organization is dependent on the trust and confidence we earn from our employees, clients, and community. Our values are connected to our work at The OCD & Anxiety Treatment Center and are measured against the highest possible standards of ethical business conduct.

• We act with integrity and communicate honestly and openly
• We are passionate about meeting the company’s needs and delivering for our clients
• We are accountable for all our actions
• We work together as a team and are committed to excellence and innovation
• We respect each other and celebrate our diversity

We set the bar that high for practical and aspirational reasons. Candidates with similar ethical standards, who have the ability to adapt to a fast-moving working culture, and who are committed to providing excellent client service are encouraged to apply.

The Purpose of Your Role

The OCD and Anxiety Treatment Center, a behavioral health organization seeking an experienced administrative assistant to work with the President and COO of the organization. The qualified candidate will exemplify a happy and positive disposition while having outstanding organizational, project management and communication expertise. The candidate will possess strong interpersonal skills while leveraging tact and diplomacy.

Success Indicators/KPI’s

• 100% of the Agenda’s are sent out ahead of time with notes/action items included
• Calendar of meetings are up to date with purpose and/or agenda of meetings included
• Achieve 80% or higher in semiannual job evaluation survey

Competencies

• Ability to remain positive and upbeat
• Be proactive and willing to take on projects without being asked
• Skilled at Microsoft office suite
• Skilled in creating PowerPoint presentations
• Skilled in written communication including memo’s, press releases, etc.

Responsibilities

• Calendar management
• Project management
• Meeting notes and action items
• Travel and Entertainment expenses
• Microsoft office, especially PowerPoint presentations
• Vendor negotiations
• Research
• Proactive, positive, and a ‘can do’ attitude
• Identifying with the mission of saving clients lives
• Supports the executive in his volunteer community work
• Light travel
• Adheres to all company policies and procedures
• Other duties as assigned

The Skills And Expertise You Have

• High school diploma or equivalent
• 2+ years of experience supporting C-suite level leaders in a fast-paced environment
• Strong written and verbal communication skills
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Attention to detail
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Must be punctual and maintain excellent attendance
• Organized, detail-oriented, takes the initiative, and completes job responsibilities independently
• Multitask, problem-solve, interpersonal skills, and strong written and verbal communication skills
• Thrives in a changing work environment, including inside, outside, and loud noise level

Preferred Qualifications

• Bachelor’s Degree in Marketing, Business, or a related field
• Experience using a CRM software

Disclaimer

TOATC has not designed this job description to contain a comprehensive list of activities, duties, or responsibilities required of the employee. Furthermore, TOATC reserves the right to change or assign new duties, responsibilities, and activities at any time, with or without notice.

Equal Employment Opportunity Commission (EEOC) statement

TOATC is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, genetics, disability, political affiliation, personal appearance, family responsibilities, or any other legally protected class under federal, state, or local law. This applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, wage and salary administration, disciplinary action, termination, and social, educational, and recreational programs.

Website

https://www.theocdandanxietytreatmentcenter.com/
The OCD & Anxiety Treatment Center

As an elite Excess and Surplus Lines market, Nautilus Insurance Group offers commercial property and casualty insurance solutions to appointed wholesale surplus lines producers countrywide.  We have specialized in providing these solutions for more than 35 years.

We have more flexible policy terms and premium rates on a non-admitted basis. Our focus is small to medium Property and Casualty risks on both an admitted and a non-admitted basis.

Our offerings are distributed through partnerships with appointed wholesale surplus lines producers. Our relationships are defined by mutual success, speed to market, customer-centric focus and an expanded appetite. 

Coverage placed by Nautilus Insurance Group is provided by Nautilus Insurance Company and Great Divide Insurance Company, both W. R. Berkley Corporation members with A.M. Best (Superior) A+ XV ratings.

Benefit Highlights: 

• Paid Parental Leave! At Nautilus, we offer Childbirth Recovery Leave as well as Primary Caregiver Leave, for up to a maximum of 12 weeks of paid leave.
• Nautilus offers Medical, Dental, and Vision coverage options, along with Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) choices
• We help our employees feel secure by providing a 401(k) program, profit sharing, stock purchase plan, life insurance, and travel accident insurance options. 
• One of our core values is “Committed to Serve” and these aren’t idle words. We provide every employee one paid day off per year to volunteer at a local charity. That’s serving with a smile!
• We take risk management excellence and your professional growth seriously by offering Tuition Assistance and Industry-Related Education and Exam programs.
• Can you hear us now?  Employees are eligible for special cell phone service discounts with Verizon and AT&T. We’ve got a plum position for you! We participate in the Plum Benefits program offering employees cost-free access to thousands of exclusive travel and entertainment discounts.
• Flexible work arrangements, including working from home 2 days a week.

This role is located in our Scottsdale office on a hybrid schedule.

To support the Chief Operating Officer by providing executive-level administrative support, clerical support, event planning, project support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings.

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Prioritizes and manages multiple projects simultaneously. Follows through on issues in a timely manner.
• Format information for internal and external communication – memos, emails, presentations, and reports.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Prepare executive responses to routine memos, letters, or correspondence.
• Prepare reports, collect, and analyze information; prepare presentations.
• Organize team communications and plan events, both internal and off-site.
• Contributes to team effort by accomplishing related results as needed.
• Prepare and develop a records management system; maintain and recommend changes to the records system when appropriate.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Maintain inventory and office supplies. Anticipate office needs.
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry.
• Provide clerical and general office support to other executives as needed. Delegate tasks and responsibilities to other staff members when appropriate.
• Maintains expense account records for assigned executives.
• Meets and greets guests, agents, and vendors.
• Answering and directing calls to appropriate parties, taking messages.
• Communicates instructions to individuals and/or departments from executives.

• Sound judgment and decision-making skills.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• Experience in planning and executing conferences and meeting details.
• Ability to organize a daily workload by priorities.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Must have minimum of 3 years administrative assistant experience in office environment.
• Must be proficient in computer skills to include; Word, Excel, Power Point and Outlook.
• Communication skills which allow interaction with others in a professional manner, both verbal and written.
• Pleasant telephone communication skills.
• Basic to intermediate mathematical skills.
• Ability to deal with problems involving several concrete variables in standardized situations.
• High school diploma or equivalent.  Some College preferred. 

W. R. Berkley Corporation

NeueHouse is a work and social club where creatives and thought-leaders gather and connect. Our community of members aligns in their ambition to live a creative life, supported by an elevated experience bringing work and social together through iconic buildings, timeless design, thought-provoking cultural programming, and gracious hospitality. NeueHouse: Home of the New.

NeueHouse currently operates across four different, but equally iconic, properties in New York City and Los Angeles:

• Our Madison Square (MSQ) House is situated in New York’s iconic Flatiron District, was previously home for Tepper Galleries, a well-known Manhattan auction house for international artists and collectors in the 1930s – and neighbors the 69th Regiment Armory where the first International Exhibition of Modern Art was held.
• Our Hollywood House (HWD), which sits on Sunset Boulevard, is one of LA’s most celebrated buildings and occupies the original CBS Studio (the world’s first structure built intentionally for broadcast). Here genre- defining artists from Orson Wells and Lucille Ball to Janis Joplin, the Beach Boys, and Bob Dylan built their legacy.
• Our Venice Beach House (VB) was once the creative home to some of the most influential creative luminaries in art and entertainment including Hal Ashby, Oliver Stone, and David Hockney, NeueHouse Venice Beach is a new work, social, and cultural hub for the Venice creative community.

The Role

The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. The Administrative Assistant will support the Regional Director of Operations and the Leadership Team with strategic matters relating to:

• Procurement systems/policies and procedures
• Purchasing and Inventory templates and procedures

• Budget management and performance reports (checkbook)
• Payable procedures (Vendor set-up)
• Special Event receivable management
• Help coordinate the month-end closing procedures and GL review/executive letter.
• Prepare, review, and distribute weekly comprehensive financial reports for senior leaders  

• Help prepare forecasts, and analyses for all administrative and managerial functions.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate meetings, upkeep, and contract maintenance.

Requirements

We are looking to connect with candidates who have:

• 2+ years administrative support experience at an executive level. In a financial capacity is a plus
• Advanced knowledge of Excel to include: vlookup, pivot tables, arrays, Data Validation and Protection,
  Charts and Graphs etc., Word, PowerPoint and SharePoint
• Ability to create graphs in MS Office products
• Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• Strong analytical skills

• Excellent written and verbal communication skills
• Ability to learn organizational structure and the objectives of the team
• Strong organizational and communication skills and problem-solving skills
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Flexible and proactive, responding quickly and positively to changing environments.
• Strong project management skills are required and will need to be demonstrated on a daily basis; a project management certification is not necessary for the role but would serve the Administrative Assistant well
• NeueHouse values diverse educational and training backgrounds in consideration of the role

The anticipated hourly rate for this position is $25.00-$30.00 an hour. NeueHouse is committed to equitable and competitive compensation and benefits packages for our team members and will consider many factors when extending offers of employment. Some of the factors we consider may include: qualifications of individual applicants against the position and business needs, years of relevant experience in role or industry, specific or unique skills, certifications or professional accreditations specific to the role, and the location in which the applicant lives and/or from which they will perform the role. The anticipated range for compensation shared here does not include any other components or benefits that may available.

COVID19: The health and well-being of our members and staff has been our number one priority and the guiding force behind all our decisions as we open our doors. We encourage you to learn more about our commitment to safety by reading the steps we have taken to ensure that all Members and teams feel safe, comfortable, and secure, going forward on our website.

Diversity & Representation: NeueHouse is committed to building and supporting inclusive and representative communities, long-term career opportunities and extends Equal Employment Opportunities to qualified applicants and employees on an equal basis regardless of an individual’s age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.

Benefits

• Salary Range: $25.00 – $30.00 an hour
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

NeueHouse

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This role is responsible for providing high-level, confidential administrative support to the global Chair of the Private Equity group (“PE Chair”) of the US Corporate Department of Reed Smith.

Essential Functions

Heavy calendar management. Run PE Chair’s calendar and schedule with meticulous attention to detail including: organizing meetings and related events, creating invitations for internal and client meetings and events to include all pertinent details (zoom links, locations, contact information), often liasing across time zones and multiple busy calendars; proficient in meeting planning, scheduling, and related logisitics.
Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the PE Chair as it pertains to scheduling of meetings, events and travel.
Proactively manage the schedule and calendar of the PE Chair with a forward-thinking approach. Excercise judgment as to priorities, use discretion and diplomacy to manage requests for the PE Chair’s time and help increase the PE Chair’s effectiveness through judicious calendar management and status reports.
Organize the PE Chair’s activities to ensure high levels of productivity and effectiveness. In doing so, strategically consider the PE Chairs objectives as well as a broad range of internal and external factors, and through communication and collaboration with the PE Chair’s other team members. Manage constantly shifting priorities and competing interests for the PE Chair’s time and adjust decisions and actions accordingly.
Run point on PE Chair’s travel arrangements, leveraging Firm’s Travel Department, but overseeing all travel planning, logistics and details, to include PE Chair’s preferences, aiming to be efficient with PE Chair’s time during business trips, and keeping client-related components of business trips at the forefront. Coordinate logistics with international clients and service providers of multiple time zones.
Track all follow-up requests (meetings, materials, deliverables) following travel.
Approach all client interactions, either in writing, by telephone or in person, with the utmost professionalism, as a representative of the PE Chair and the Firm.
Contribute as an active team member to the PE Chair’s support team, working particularly closely with the Senior Manager of Business Development & Operations.
Prepare and/or disseminate schedues, notifications, agendas, minutes, and meeting materials. Post information as needed to intranet’s sites used by the PE Chair’s team; carry forward all action items as needed/appropriate, from meetings.
Process New Business Intake forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of NBIs and new matters opened.
Provide daily action item report. Contribute administrative-related items to the weekly report, highlighting follow week’s priorities for PE Chair. Must maintain high level of attention to PE Chair’s work streams and priorities.
Work independently and as a highly effective member of the PE Chair’s team. Build and maintain an effective working relationship with personnel at all levels. Effectively manage commuications with high-level internal and external constituents.
Contribute to success of PE Chair’s financial and client growth goals.
Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the PE Chair, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.
Maintain the Outlook contacts list, promptly adding new contacts upon introduction to the PE Chair, keeping up-to-date by updating contacts when they change firms, and adding contacts from business cards upon the PE Chair’s return from travel.
Manage annual holiday card and client gift distribution, ensuring accurate and up-to-date recipient contact information is maintained throughout the year.
Ensure prompt processing of all expenses utilizing ChromeRiver system.
Process PE Chair’s timesheets daily, drafting entries and following up, as appropriate.
Provide on-call support.
Perform other duties assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Two years of college or equivalent experience.

Experience: Five years experience in a high-level administrative support or management position. Experience in a law firm or other professional services firm preferred.

Skills: Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.

Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams.

Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations.

Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.

Project management skills/training, a plus.

Other

Pay Range: Pay Range: $87,000 – $108,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: This role is classified as hybrid, meaning that you will be required to work in the office three (3) days per week. Extended business hours + most days and must be available evenings and weekends routinely via telephone, text and email. Role is Over-Time eligible.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

The individual hired will work out of the corporate office in New York City on the Valuation, Research & Analytics team within OVG Global Partnerships; the sponsorship and marketing arm of Oak View Group (OVG).  Suitable for the role are smart, curious and commercially aggressive professionals who have a track record of success in the sports & entertainment sponsorship industry. This candidate will primarily be helping to build this group at OVG and consolidate disparate data sources into a single data warehouse to be the central resource across all divisions. The department will work on the development of all analytics tools, reports and dashboards to drive better strategy and decision making for the Global Partnerships sales team and other OVG Divisions. The Coordinator of Valuation, Research & Analytics will support the application of data across the organization to integrate analytical models and tools into the sales and marketing decision-making process. 

This role will pay a salary of $25.24.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

• Closely partner with Sales and Solutions teams to understand the research and data warehouse needs of the business
• Leverage internal and external vendor toolkits to create holistic deliverables that include valuation, actionable insights, benchmarking for contextualization, and strategic takeaways
• Ascribe quantitative and qualitative value to sponsorship assets for properties and brands across the sports and entertainment landscape
• Assist in creating prospecting lists, building sales collateral, and developing the hook for owned and operated, 3^rd party, OVG360, and Arena Alliance partners
• Become an expert in all external vendor toolkits to provide data to build the story
• Extensively research each current OVG property/market and potential future properties/markets to develop a strategic analysis of the potential business opportunities
• Extensively research target categories for each property providing recommendations and insights as realized
• Become a trusted advisor to internal stakeholders and external clients through understanding their business challenges and building research and insight-based solutions
• Work in conjunction with the Solutions team to build thought leadership pieces to assist our sales team in their current outreach and category knowledge

• Support the Partnership Activation team to develop analytics plans designed to measure and demonstrate the value of existing sponsorships
• Support the production and management of analytical tools, reports and dashboards to inform business practices of the Sales and Marketing team
• Support in management of CRM system (Salesforce/KORE) and build data sets for reporting and analytics
• Other duties as assigned

The qualifications listed below represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Undergraduate and/or graduate studies in sports business, management, market research, marketing, statistics, mathematics, finance, or other analytical fields
• 1-2 years’ experience with demonstrated development and execution skills, ideally with understanding of/experience in the sports & entertainment industry
• Ultimate team player willing to work across multiple departments to get the job done
• Experience with quantitative analytics and ability to draw a story out of data
• Demonstrated success analyzing marketing strategy and measurement plans
• Knowledge of and ability to apply basic marketing concepts (e.g., brand positioning, SWOT analysis, competitive assessment, marketing objectives/strategies, category analysis, etc.) used in the development of sales pitches and ideation for prospective and existing partners
• Ability to synthesize complex data sets into actionable insights that drive the business
• Creative Problem Solver with the ability to quickly understand brands/partners’ business models and research solutions for how to grow their business
• Highly driven self-starter, with ability to work independently without supervision
• Ability to manage long-term projects as well as quick turnaround assignments
• Trustworthy, loyal and ethical
• Curious by Nature
• Values the “How” as much as the “What”
• Willingness to work the hours required to fulfill the commitments of the role
• A lifelong passion for winning supported by an exceptional track record of results

Oak View Group

Live events are fun.

Concerts, sporting events, festivals….we make lifelong memories enjoying live events with friends and family.

Companies spend over $600 billion each year taking clients and prospects to events because it works. At TicketManager, we get to work in an industry we love: Live events that bring people together and make memories.

The world’s best companies use TicketManager’s industry leading ticket and event management software to make client entertainment easy and prove the ROI. We help companies have more fun by making it easier to invite guests, manage an event from invitation to execution to post-event reporting, and proving just how valuable live events can be.

TicketManager is an official partner of the Philadelphia Eagles, Texas Rangers, Chicago White Sox, LAFC, Minnesota Wild, Ticketmaster and a partner of over 50 professional and college sports teams, franchises, universities and technology providers.

TicketManager serves a who’s who of global brands including Fortune 500s, local businesses and even the NBA and NFL.

Responsibilities:

• Support the VIP Sales team in sourcing ticket options for customers

• Own the administrative tasks of the sales process including but not limited to: sourcing ticket options, purchasing tickets from sellers, processing customer orders, delivering tickets to customers, processing payments

• Communicate options to clients and discuss recommendations

• Provide customer service for purchased tickets

• Review, track, and follow up on accounts receivable

Desired Skills and Experience:

• Bachelor’s Degree Required

• Entry Level: 0-2+ years of work experience in a collaborative, data-driven environment 

• Customer service experience in a sports & entertainment setting

• Ticketing industry experience preferred

• Proven ability to work under pressure to deliver on time-sensitive tasks

• Demonstrated organization skills

• Comfortable with being on the phone – potentially dozens of calls each day

• Experience working with Dynamics or similar CRM

• Excellent verbal and written communication skills

• Ability to multi-task, prioritize, and manage time effectively

TicketManager Highlights:

• $45,000-$55,000 DOE

• $10,000 Annual Bonus Eligibility

• 401k & Company Match

• Health Benefits (Medical, Dental, Vision)

• Unlimited PTO

• Monthly Happy Hours & Volunteering

• Fun Company Perks

• Inc. 5000 fastest-growing private company by Inc. Magazine six years in a row

• Recognized as one of the Best Places to Work by Inc. Magazine and the LA Business Journal

• 4.6 out of 5 Glassdoor rating

• Used by over 4,000 globally known companies including ~15% of the Fortune 500

TicketManager