Executive Producer, Events + Experiential

JOB TITLE: Executive Producer, Experiential

POSITION: Full-Time

Applicants for this role must have live event production experience and be willing/able to work from our office in Santa Monica, CA.

Summary of Position:

Mirrored Media’s Executive Producers own all aspects of production on our projects from the pitch phase through final wrap and reconciliation. Projects for this role focus on experiential marketing and live events and occasionally extend into other arenas of production; including brand partnerships, video production, and digital content. Executive Producers are responsible for managing overall production while teaming with Creative and Client Services Department counterparts to co-lead and execute projects across functional disciplines. Executive Producers also serve project teams in a dual-function capacity, serving as both Production and Client Services lead, responsible for independently managing smaller projects traditionally under $500K. Executive Producers will typically manage two to four projects at any given time with varying size project teams.

The ideal candidate for this position has sophisticated creative problem solving skills, and the ability to think through problems and their solutions several steps ahead. Candidates should be comfortable working closely with clients, client services and creative team members, and vendors. Sound judgment, common sense, flexibility, and the desire for consistent learning and growth are crucial traits of a successful Executive Producer in this role.

Job Responsibilities:

• Collaborate and provide leadership during concept development; vetting for feasibility and contributing solutions rooted in a strong industry awareness of trends, technologies and potential partners.
• Oversee all event operations from project kick-off through final reconciliation including site scouting, permits, workback timelines, production schedules, staff and crew planning, vendor management, and contingency planning.
• Plan and manage out realistic project timelines; factoring in internal and external deliverables, an understanding of turnaround times for custom builds and printing, projecting installation timing and client feedback periods.
• Serve as a senior technical leader for project teams; owning audio/visual/lighting/staging vendor resourcing, technical/union labor, complex technical runs of shows, scheduling performer/talent rehearsals, and on-site management of technical director and/or teams.
• Ability to understand a project’s strategic and creative direction, and source and secure the ideal resources (technical staff, fabrication and print teams, vendors, suppliers, partners, etc.) to execute in accordance with this vision.
• Create, estimate, manage, revise, speak to, and actualize budgets of up to $5MM.
• Own project margins and independently work with teams to maintain margins through the full project life cycle.
• Lead vendor outreach, logistics, and negotiations: initial research, triple-bid process, vendor onboarding, agreements, prep, and on-site operations.
• Assess vendor bids, negotiate agreements, identify and suggest potential budget and timeline efficiencies.
• Provide leadership and guidance to project staff during creative development, pre-production and production phases.
• Track and organize projects in real time; managing and/or overseeing the completion of contact lists, supply lists, shipping manifest, staffing grids, etc. while collating assets, files, docs, and decks.
• Develop and facilitate guest communications, including pre-event invitation(s), RSVPs, onsite check-in and wayfinding.
• Resource, create, and communicate Brand Ambassador staff plans and training materials.
• Oversee all Production, Technical, Brand, and Event staff from pre-production through onsite.
• Provide leadership to Mirrored staff, contributing  to ongoing training and development of department staff and processes.
• Manage and mentor  junior full time staff including event managers, coordinators, and assistants.

Requirements:

• 7+ years of proven event production experience, with at least 5 years an agency setting
• Strong attention to detail and an ability to see the big picture
• Exceptional organizational skills
• Strong presentation and client communication skills
• Dedication to process while maintaining a flexible and creative approach in unique situations
• Ability to juggle multiple concurrent projects and tasks, completing work within tight timelines in a fast-paced environment
• Creative problem solving, supported by sound judgment, common sense and an arsenal of industry knowledge, resources,  and relevant past experiences to draw from
• Initiative and self-motivation; ability to identify a project’s needs and gaps in advance
• Strong communication skills (written and verbal) and ability to build and maintain relationships with external partners, colleagues, senior management and executives
• Excellent computer skills including Google, Microsoft, and Apple applications (mastery of spreadsheets is a must)
• Ability to work nights and weekends, as needed
• Ability to travel domestically and internationally as business requires
• Hybrid in-office and remote work schedule, based out of our Santa Monica office; candidate must be local 

About the Company:

Mirrored Media is an award winning experiential & digital marketing firm with a focus on music and entertainment. We create high impact, enduring lifestyle campaigns that help brands connect to their target market through buzz worthy experiences.

Our board includes Steve McBeth, founding President of Disney Interactive; Steve Kofsky, of RCI Global LLC; Hans Zimmer, world renowned film composer. As an award-winning agency, Mirrored Media is consistently recognized as one of the most creative companies that caters to brands, media, influencers, and artists, creating custom tailored marketing solutions. By bridging the gap between music, technology, influencers, art, automotive, and fashion, Mirrored Media has curated some of the most successful and influential experiential activations and campaigns. Ultimately, every client experiences transformational results.

The company culture is light hearted but passionate. As a millennial founded company in a high stress industry, we pride ourselves on our team. You will benefit from a close working relationship and exposure to multiple areas of the business. We are always looking for growth within the company, and we invest in the personal and professional growth of our family.

Mirrored Media