General Staff Jobs

Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company’s success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

We are currently looking for a dedicated Office Manager who will be central to maintaining efficient office services. The successful candidate will organize office operations and provide support as the first point of contact for sports complex employees for onboarding and resolving initial queries on HR and Health and Safety Policies.

Job Responsibilities

• The Office Manager is actively involved with the daily transactions of invoicing, receipts, adjustments, vending, banking, and manual cheque issuance.
• Additionally, they ensure the payroll submissions & month end processes and reports (AR & AP) are completed on time.
• Accounting and Reporting
• Employee Onboarding

Education And Knowledge Requirements

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background checks.
• At least 3 years successful office management experience in a Sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices
Canlan Sports

Executive Assistant PMOUNTJP00000215

A leading digital streaming network is seeking an Executive Assistant. The successful candidate will perform general administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls, and calendar management. The ideal candidate has worked at the Coordinator level at a Studio and is familiar with the creative process and working in a Studio creative environment. The company offers a great work environment!

Executive Assistant Pay And Benefits

• Hourly pay: $27/hr
• Worksite: Leading digital streaming network (Hollywood, CA 90028 – Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment, Possible extension.

Executive Assistant Responsibilities

• General administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls, and calendar management.
• Overseeing and managing other departmental support staff.
• Tracking status of all streaming & cable Current projects.
• Maintaining department grids and team resource documents, updating as needed.
• Facilitating communication within the department and with other internal stakeholders.
• Coordinating schedules with other assistants for meetings and calls with co-studios, networks, and producers.
• Improving the flow of information.
• Oversight of studio-wide reports, including weekly distribution.
• Taking notes during calls, as needed.
• Exercising discretion when handling sensitive and confidential information.

Executive Assistant Qualifications

• 1+ years of entertainment background.
• Experience at the Coordinator level at a Studio and is familiar with the creative process and working in a Studio creative environment.
• Experience supporting a high-level executive is preferred.
• Proficiency with Microsoft Outlook, Excel, and Zoom
• Proactive with a problem-solving mentality, detail-oriented, team-minded, collaborative, and possess leadership skills.
• Able to recognize priority matters and respond in real-time to unexpected complications.
• Strong instincts for how to manage complex interpersonal dynamics, particularly when interacting with producers and talents, as well as internal partners, buyers, and representatives.
• Act as the first point of contact for the department so must be reliable, resourceful, great at multitasking, and display a high level of professionalism.

Executive Assistant Shift

• From 09:00 am to 6:00 pm with possible OT.

Compensation: From $27.00 to $27.00 per hour
Avispa

Location: Universal City, CA

Type: 1 year contract

Summary:

The Administrative Assistant supports the Executive Vice President of Franchise Strategy and Creative. The ideal candidate will provide general administrative support and any other

duties as assigned.

Qualifications:

5+ Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word.

Bachelors Degree preferred.

Basic Qualifications:

• Bachelor’s Degree highly preferred

• Passion for Entertainment (Film, TV, Music and Digital)

• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote

• Outstanding writing and communication skills

• At least one year of administrative experience in a corporate setting

Eligibility Requirements:

• Must be willing to work On-site in Universal City

• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.

• Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.

• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Responsibilities:

Essential Responsibilities:

• Manage executive calendar while coordinating with internal and external parties

• Rolling and screening calls

• Coordinate travel and submit expense reports

• Copying, filing, and maintaining/ordering office supplies

• Support the onboarding logistics of new hires

• Interact and maintain relationships with members of other business units at NBCU and third parties

• Assist the team on various projects, presentations, and analyses as needed

Desired Characteristics

• Ability to remain organized, multi-task, and prioritize work assignments

• Demonstrated ability to work as part of a team and willingness to assist co-workers to achieve department goals

• Initiative to self-start improvements to reports and processes

• Proven ability to work with confidential information and remain discrete

• Research experience

• Strong sense of urgency

Tricon Solutions

Job Details:
Position: Executive Events Coordinator
Location: 600 W Chicago Ave Suite 750 Chicago IL 60654
Duration: 4.5 months

Description:

The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
-Continuously research and report innovative and creative event and entertainment options
-Solid office management / workplace environment knowledge
-Strong customer service and executive interaction experience
-Understand client brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
-Continuous development of team playbooks and standard operating procedures
-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
-Pre, onsite and post event logistical management
-Key stakeholder for G-Cal calendar management for internal event space
-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
-Management of event statistics and ad hoc reporting
-Manage various workplace projects as assigned
-Multitask many events and projects at one time

Required Skills:
-Experience will be evaluated based on alignment to the core competencies for the role
-Highly personable and customer service focused with great attention to detail
-Excellent written and verbal communication with ability to proactively address client’s needs
-Experience in managing budgets, financial planning and tracking
-Excellent problem-solving skills with ability to creatively negotiate demands
-Results-oriented, customer-driven, and organized
-Assess and prioritize workload in a strict deadline centric environment
-Thrive on teamwork and overcoming obstacles
-Ability to work a flexible schedule as needed
-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
VARITE INC

Royalty Coordinator, Music Publishing

Business Unit: Big Machine Music

Department: Royalties

Reports to: Senior Director, Royalty Accounting & Income Analysis

Location: Nashville, TN, Hybrid

Schedule: M-F, 9am-6pm

Compensation: Starting at $40k per year | Full-Time | Salary | Non-Exempt

About Big Machine Label Group: 

Led by Founder, President and CEO Scott Borchetta, the Big Machine Label Group encompasses Big Machine Records, The Valory Music Co., BMLG Records, Big Machine/John Varvatos Records and publishing company Big Machine Music as well as its own digital radio station, Big Machine Radio.  

Job Summary:

The Royalty Coordinator will be responsible for ensuring timely and accurate reporting of royalties with a primary focus on music publishing (75%), as well as assistance with recorded music statements as needed (25%).

Essential Job Functions:

·      Prepare incoming source statements, entering payment details and royalty statement data into royalty software.

·      Review and analyze statement data for accuracy.

·      Track and detail income discrepancies and communicate with royalty sources to recover monies.

·      Resolve payment, rate issues and missing statement detail with royalty sources.

·      Maintain organization of royalty files and other documentation.

·      Organize and manipulate large electronic datasets.

Indirect Job Functions:

·      Answer inquiries from writers, publishers, artists, and producers regarding royalty statements.

·      Collaborate with Business & Legal Affairs and Finance to ensure all documentation is in place for royalty accounting and payments.

·      Review administration change requests and make updates in royalty system.

·      Suggest improvements for department workflow or systems.

·      Other duties as assigned.

Required Experience:

·      At least two years of professional work experience, preferably in the entertainment industry.

·      Prior experience in music royalties, preferably music publishing royalties, strongly preferred.

·      Experience using Tableau, Airtable, and database systems preferred.

Required Skills:

·      Must be extremely detail-oriented with exceptional organization skills.

·      High accuracy rate for data entry.

·      Analytical problem-solving, data pattern recognition, and analysis.

·      High level of competency with Microsoft Excel.

·      Strong written and verbal communication skills.

·      Ability to thrive and be positive in a fast-paced, high-accuracy needed environment.

·      High agility and adaptability to change.

·      Ability to work independently; must be self-motivated.

·      Ability to work collaboratively with fellow team members and other departments.

·      Must be able to maintain high confidentiality.

Education:

Bachelor’s Degree in Music Business, Finance, Accounting, and/or related field preferred.

Supervisory Responsibilities:

None.

Travel Required:

0-10%

Big Machine Label Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Big Machine Label Group

Job Title: Executive Assistant, Technology

Location: In office, New York, New York

Firm Overview:

Cantor Fitzgerald is a diversified company primarily specializing in financial and real estate services for institutional and corporate customers operating in the global financial and commercial real estate markets. Since 1945, we have successfully built a well-capitalized business across multiple business lines, with numerous market-leading financial services and commercial real estate businesses. We have been at the forefront of financial and technological innovation in our industries while developing new markets and providing superior service to thousands of customers globally. At Cantor, our employees are our greatest asset. We look for individuals who are driven, intellectually engaged, team oriented and have a real desire to make an impact.

Responsibilities:

• Provide administrative support to a team of investment bankers

• Handle incoming calls, respond to inquiries and clarify company policies and procedures

• Maintain frequently changing calendars through Outlook

• Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls

• Prepare and review materials and correspondence for meetings

• Assist with creation/modification of presentations, spreadsheets, and other various documents

• Coordinate frequent travel arrangements – both international and domestic

• Prepare, reconcile and track expense reports through Oracle (T&E system)

• Organize and secure highly confidential company and employee information

• Assist in ad-hoc reports special projects as needed

• Serve as back-up support for other managers/bankers and administrative staff when required

• Maintain and order supplies, paper and binding supplies

Qualifications:

Technical Skills

• Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

• Ability to gain a strong command of new systems (Oracle – Travel & Expense, Reporting System)

Non-Technical Skills

• 2+ prior experience in administrative position, IBD experience preferred

• Fully in person position

• Expert in multi-tasking, organizing and prioritizing a must

• Strong written and verbal communication skills

• Detail oriented with ability to work independently and prioritize workload

• Demonstrates a high level of integrity and professionalism

• Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment

Educational Qualifications:

• College degree preferred

Salary: $ 90,000 – $100,000

The expected base salary for this position ranges from $90,000 to $100,000. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Cantor Fitzgerald

Dynamic and growing retail company is now seeking a Visual Operations Administrative Assistant!

The Visual Operations Administrative Assistant is responsible for providing direct day-to-day administrative and accounting support to the Visual Merchandising & Creative Services departments.

WHSmith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WHSmith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.

Benefits

• Medical, Dental & Vision Insurance
• FREE Life Insurance
• Short- & Long-Term Disability Insurance
• Generous Paid Time Off
• 401k with company match
• Amazing Employee Discount at all our stores
• Bonus & SPIFF Potential
• Competitive Pay!

What You’ll Do

• Reconcile invoices and track all department spends
• Create and ship new store opening binders
• Manage field requests via Service Channel
• Help with combining and maintaining distro lists
• Manage shipping logistics per project as needed
• Will assist the Director of Visual/Creative Services with administrative tasks and projects
• Effectively manage tasks in an organized and efficient manner
• To conduct him/herself in the spirit of the MRG mission, vision, core values and organizational health
• Other duties may be assigned

What You Bring

• High school diploma or GED
• 2+ years as administrative assistant in a fast-paced environment
• Advanced Excel experience
• Advanced computer skills, including Microsoft Office (Word, Power Point, Publisher)
• Retail experience (preferred)
• Desire to work as a team with a result driven approach
• Organized and detailed
• Ability to multitask, analyze and proactively problem solve
• Excellent communication, follow up and people skills
• Satisfactory Criminal Background Check and Drug Testing May be required depending upon location

We can’t wait to meet you so apply today!

Marshall Retail Group prides itself on creating unique experiences for customers by developing distinctive retail store concepts that feature and highlight the local culture, community, and lifestyle of the cities in which they are located. InMotion Entertainment Group is the largest airport-based electronics retailer in travel locations globally, with access and insight into the latest technologies for business and leisure travelers, InMotion offers lifestyle products and electronics that include a wide breadth of headphones, mobile power, Bluetooth speakers and travel accessories.

EEO/ADA/DFWP

Marshall Retail Group/InMotion is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. At Marshall Retail Group/InMotion, it’s about each person bringing passion and skills to a dynamic and inclusive workplace!

WHSmith North America

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about the company and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Santa Clara and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

· Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.

· Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.

· As the face of the EBC, serve as the main point of contact for customers, sales teams, and executives for any “day-of” needs.

· Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.

· Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)

· Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.

· Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.

· Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.

· Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.

· Maintain a professional environment in the Briefing Center.

· Serve as point of contact for security, facilities, A/V, etc.

· Maintain inventory of all supplies and customer schwags.

· Assist the Program Manager/other team members on special projects as needed.

Qualifications:

· Either Associate’s Degree or Bachelor’s Degree required.

· At least 2 years relevant experience

· Detail-oriented, with a proven ability to drive projects to completion

· Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.

· Experienced with MS Excel/PowerPoint/Doc

· Your co-workers would describe you as an enthusiastic problem-solver.

· Must thrive in a fast-paced, always-changing environment.

· Excellent verbal and written communication skills.

· Exceptional organization skills to juggle many tasks without losing sight of top priorities

· Experience supporting a global organization, including managing time zones.

· Ability to adjust to changing priorities and handle multiple projects at once.

Compensation: $30.00 – $40.00 per hour

Cypress HCM

A global entertainment company is looking to hire an Executive Assistant.

Location: Bristol, CT

Contract: 6 Months

Pay: $30-35/ hourly

Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Will also provide back-up support for other assistants as part of an executive assistant team.

Requirements:

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.

• Coordinates executives’ calendars, including registration & travel.

• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.

• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.

• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.

• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.

• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Requirements:

• High school diploma required

• College degree preferred

• Minimum of 3 years of recent experience with the title Executive Assistant supporting 3+ executives.

• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

• Knowledge of administrative functions and processes.

• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.

• Proven ability to work with confidential information, while exercising sound judgment and decision-making.

Russell Tobin

A global entertainment company is looking to hire an Executive Assistant in Bristol, CT.

Location: Bristol, CT (Hybrid 4-days a week on-site)

Contract: 6 Months

Pay: $30-35/ hourly

Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Will also provide back-up support for other assistants as part of an executive assistant team.

Requirements:

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.

• Coordinates executives’ calendars, including registration & travel.

• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.

• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.

• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.

• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.

• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Requirements:

• High school diploma required

• College degree preferred

• Minimum of 3 years of relevant experience required

• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

• Knowledge of administrative functions and processes.

• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.

• Proven ability to work with confidential information, while exercising sound judgment and decision-making.

Russell Tobin