Entertainment Careers Casting Calls and Auditions

Program Manager

Hickam AFB, HI

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!   

Chronos Operations (CO) is a wholly-owned subsidiary of Chenega Corporation, an Alaska Native Corporation based in Anchorage, AK. Belonging to the Military, Intelligence, and Operations Support (MIOS) Strategic Business Unit (SBU), Chronos has a culture rooted in integrity, respect, and exceptional performance. Chronos is headquartered in Colorado Springs, CO, and provides mission-critical services in Advanced Analytics & AI, Software Engineering, Cybersecurity, Information Technology, and Intelligence.

The Program Manager shall provide support services to satisfy the overall operational objectives of NAVFAC Pacific.

• Support day-to-day program integration, coordination, and development of strategies, plans, processes, studies, projects, resource requirements, and reporting.
• Gather, organize, and analyze information on administrative and operational program requirements, procedures, and issues.
• Collaborate and advise on initiatives.
• Provide recommended actions, controls, and solutions to maintain optimal operational efficiency.
• Evaluate the impact of short and long-range plans and recommended plans.
• Utilize analytical and evaluative methods and techniques for assessing program/project development and execution through the phases of operations to improve organizational effectiveness and efficiency.
• Collect and consolidate data for regular requirements and reporting. Data is analyzed for trends and exceptions and brought to the attention of management.
• Prepare charts, graphs, slides, reports, and other visual materials for briefings and presentations.
• Conduct briefings as assigned.
• Obtain critical information from NAVFAC eSystems and multiple stakeholders to effectively perform analysis that will inform mitigation strategies to improve performance across cost, schedule, safety, and quality.
• Use initiative, resourcefulness, and sound judgment when providing advice to the government on quality assurance matters requiring knowledge of construction methods.
• Provide technical and programmatic support to the management group/leadership/FEAD/ROICC/OICC planning, programming, and execution effort.
• Help maintain the management group/leadership/FEAD/ROICC/OICC.
• Integrate Master Schedule (IMS) to ensure adequate incorporation of environmental mitigation, logistical support, collateral equipment, workforce availability, funds availability, and project interdependencies issues into Work Breakdown Structures and project schedules.
• Identify and assist in the resolution of issues, problems, conflicts, and activities on a critical path on the management group/leadership/FEAD/ROICC/OICC Integrated Master Schedule (IMS) that have the potential to adversely impact the management group/leadership/FEAD/ROICC/OICC cost, schedule and quality objectives.
• Support business development activities as required (e.g., customer technical capabilities briefings, past performance content, technical solutions).
• Other duties as assigned.

• Be a graduate of an accredited Architectural or Engineering college curriculum (4 year degree minimum).
  • U.S. Professional Engineering/Architectural Registration may be used instead of education; OR certification as a PMP with the Project Management Institute (PMI); OR CCM with the Construction Management Association of America (CMAA).
• 5+ years of Program Management experience.
• 3+ years of experience using Tableau Desktop and server software, managing data, creating visualizations, and performing analysis, including experience utilizing the tool to communicate metrics and key performance indicators.
• Possess a current, valid driver’s license issued by a US state or territory.
• Provide satisfactory proof of U.S. citizenship. (U.S. or naturalized).
• Background check required and must be able to obtain a Secret clearance.

Knowledge, Skills, and Abilities:

• Experience and knowledge of project management, design, construction management, and scheduling.
• Possess knowledge and sufficient experience to independently develop creative, technically sound solutions to problems not remedied by standard, pre-defined processes.
• Have demonstrated the ability to consult with and provide technical advice to the Department of Navy management of construction activities such as a Deputy ROICC/OICC related to highly complex logistical issues, integration concerns, safety issues, and changed conditions.
• Sound understanding of construction concepts, principles, and practices applicable to multi-disciplined engineering projects and the design, layout, and supervision of construction operations.
• Thorough knowledge of construction practices and methods and construction management skills.
• Ability to read, write, and speak fluent English to report on progress and outcome of technical assignments and to present recommendations to government personnel and senior leaders at all levels of authority.
• Ability to prepare pertinent meeting agendas, coordinate meetings to assure attendance by critical stakeholders, maintain meeting order and scope, and drive the development of action items and resolutions.
• Strong skills in using PCs with software compatible with existing NAVFAC software and eSystems (i.e., MS Access, MS PowerPoint, MS Word, MS Excel, MS Outlook, eProjects, eContracts, etc.).
• Advanced skills in problem-solving.
• Good work ethic and active desire to learn.
• Skillful time management and organizational skills to set and meet deadlines.
• Excellent written and oral communication skills.
• Ability to work both independently and within a team.
• Ability to work effectively in a team environment to encourage collaboration, innovation, and continuous improvement.
• Ability to meet minimum clearance requirements.

How you’ll grow 

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. 

We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers. 

Benefits 

At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits. 

Learn more about what working at Chenega MIOS can mean for you. 

Chenega MIOS’s culture 

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives. 

Corporate citizenship 

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities. 

Learn more about Chenega’s impact on the world. 

Chenega MIOS News- https://chenegamios.com/news/ 

Tips from your Talent Acquisition Team 

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links: 

Chenega MIOS web site – www.chenegamios.com 

Glassdoor – https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm 

LinkedIn – https://www.linkedin.com/company/1472684/ 

Facebook – https://www.facebook.com/chenegamios/

#Chronos Operations, LLC

Chenega Corporation

Technical Proposal Manager
Location: Remote
Duration: 12+ Months Contract

PowerPoint presentation expert and strong RFP experience, Must provide work samples at the time of submission. 
Job Description 

• Our organization is seeking an experienced Technical Proposal Manager/PPT Presentation Creator to join our team.
• The successful candidate will be responsible for developing and managing the proposal development process, including writing and editing proposals for IT and technical projects.
• The ideal candidate will have a background in IT and technical proposal writing, with at least 2 years of experience in proposal writing, presentation creation, and proposal project management.
• The candidate must be able to work collaboratively with cross-functional teams and manage multiple projects simultaneously.

Required Skills  

• Develop and manage the proposal development process, including developing proposal outlines, schedules, and timelines.
• Write and edit proposals for IT and technical projects, ensuring that proposals are compelling, persuasive, and compliant with requirements.
• Collaborate with cross-functional teams, including technical subject matter experts, sales, and project managers to develop winning proposals.
• Manage multiple proposals and projects simultaneously, ensuring that proposals are delivered on time and within budget.
• Analyze RFPs and other proposal requirements, identify proposal content requirements, and develop compliant and responsive proposals.
• Conduct research, gather information and data, and perform analysis to support proposal development.
• Maintain proposal content, templates, and other proposal development resources.
• Help ensure CRM system is updated and help facilitate updates from the sales teams.

Qualifications:

• 2+ years of experience in proposal writing and management, or related field.
• Strong technical proposal writing skills and experience in developing proposals for IT and technical projects.

Required Education      

• High School diploma or GED required.

Nice to have:

• Bachelor’s degree in IT, Technical Writing, Business Administration, or related field.
• Knowledge of APMP and Shipley best practices
• APMP Foundation level certification

Required Years of Experience     

• 2+ years of experience in proposal writing and management, or related field.

Tech Providers, Inc

Role- Sr. IT Project Manager

Primary Duties / Responsibilities

• Work with Sr. Leadership and Customer Application Team to secure product roadmaps
• Structure projects in early stage, including production of business cases and their approvals.
• Implement a governance model for all projects and operate their financial management
• Define project scopes, goals, and deliverables that support business strategy in collaboration with senior management and stakeholders.
• Coordinate with various IT groups to ensure alignment with overall strategy and goals
• Develop consolidated project plan and associated comprehensive documentation for communication to Sr. Management and Executive level
• Effectively communicate projects/program expectations to team members and stakeholders in a timely and clear fashion.
• Estimate the resources and participants needed to achieve projects/program goals.
• Draft and submit budget proposals, and recommend subsequent budget changes where necessary.
• Determine and assess the need for additional staff and/or consultants and make the appropriate recruitments in collaboration with senior management.
• Identify and manage project/program dependencies and critical paths.
• Plan and schedule project timelines and milestones using appropriate tools.
• Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.
• Proactively manage changes in project/program scope, identify potential crises, and prepare contingency plans.
• Define project success criteria and disseminate them to involved parties throughout project life cycle.

Qualifications

• High School diploma or GED equivalent required; Minimum of 6 years of experience in IT project management
• PMP certification
• Proven experience successfully leading and managing multiple, parallel complex IT projects
• Demonstrated experience in personnel management.
• Strong experience in managing project teams and stakeholders
• Strong familiarity with project management software
• Strong understanding of project management methodologies and best practices
• Excellent leadership, communication, listening and interpersonal skills
• Strong problem-solving and decision-making abilities
• Ability to communicate ideas in both technical and user-friendly language
• Proven analytical and creative problem-solving abilities
• Experience in leading contract project teams

Sonitalent Corp

BBDO is the world’s most awarded advertising agency. Today BBDO is 15,000 employees in 289 offices across 81 countries, all focused on:

The Work. The Work. The Work.

Simply put, our goal is to create and deliver the most compelling content for our clients. Consequently, we seek those who love ideas, get excited by creativity and rise to the challenge of making “The Work” happen.

Project Management:

Responsible for planning, leading, organizing, and motivating teams to achieve a high level of performance and quality in delivering projects on time and on brief. The Project Manager may be responsible for managing several concurrent high visibility projects at a time in an agile, fast-paced environment across multiple disciplines – typically partnering with Creative, Planning, Account Management, and Production.

ROLE OVERVIEW:

• At an overall client/business level, managing projects consisting of multiple interdisciplinary teams and/or requiring integration with other parties outside the scope of those teams
• At a team level, playing a consultative role to place the appropriate people and process – advising and implementing as needed, to optimize the efficiency of the project team
• Using good judgment and skill to develop an approach in each situation that is suitable for planning and managing the effort to achieve the project goals within designated project constraints

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Project Planning and Management – Define project scope and schedule while focusing on regular and timely delivery of value; organize and lead project status and working meetings; prepare and distribute progress reports; manage risks and issues; correct deviations from plans; and perform delivery planning for assigned projects

• Team Management – Assist in team development while holding teams accountable for their commitments, removing roadblocks to their work; leveraging organizational resources to improve capacity for project work; and mentoring and developing team members

• Multidisciplinary Support – Support the discipline leads on each project in managing expectations for project deliverables, managing communications, and helping to implement an effective system of project oversight

• Process Management and Improvement – Manage and reinforce a well-defined, agile project management process and champion ongoing process improvement initiatives to ensure best practices.

• Team building – promote empowerment of the team, ensure that each team member is fully engaged in the project and making a meaningful contribution, and encourage a sustainable pace with high-levels of quality for the team.

• Client Communications – support team with direct-to-Client communications where appropriate.

QUALIFICATIONS:

• Solid understanding of product development life cycles
• An understanding of project management principles and practices and the ability to blend them together in the right proportions to fit differing needs of projects.
• Experience overseeing multi-function project teams
• 4-5 years experience, advertising agency experience preferred

SKILLS REQUIRED:

• Strong interpersonal skills including coaching, collaborating, and team building
• Strong analytical, planning, and organizational skills with an ability to manage competing demands
• Strong knowledge and understanding of business needs with the ability to establish/maintain high level of trust and confidence with teams across department and function
• Proven ability to lead projects and ensure objectives, goals, and commitments are met
• Excellent oral and written communications skills and experience interacting with stakeholders at all levels including the executive level
• Creative approach to problem-solving with the ability to focus on details while maintaining the “big picture” view

BBDO San Francisco

Recognized as one of Silicon Valley’s Best Workplaces!

PRIME Electric is looking for an experienced Commercial Electrical Project Manager to join one of our outstanding teams!

This individual is responsible for planning, executing, and evaluating projects according to predetermined timelines and budgets. Also central to this position is, ensuring quality control and customer satisfaction, and communicating effectively and proactively to the Group Executive, client, subcontractors, and our vendor partners throughout the project life cycles, as well as ensuring positive financial outcomes of assigned construction projects.

The Project Management position at PRIME is a performance-based position where managers are empowered, evaluated and rewarded on achieving a projected level of gross margin earned on their projects.

This is an excellent opportunity to join a company offering significant career growth and development.

Apply today for immediate consideration!

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Procure work and develop clientele
• Manage project development from initiation to closure
• Be accountable for project results
• Work with all stakeholders to complete project outlining scope, goals, deliverables, required resources, budget, and timing
• Clearly communicate expectations to team members and stakeholders
• Act as mediator between stakeholders and team members
• Resolve any issues and solve problems throughout project life cycle
• Effectively manage project scope by ensuring any changes to scope are documented and approved with change order forms
• Lead, coach, and motivate project team members on a proactive basis

DESIRED KNOWLEDGE/SKILLS/ABILITIES:

• Minimum 5 years work experience in electrical project management required
• Degree in Construction Management preferred
• Solid knowledge of construction cost, scheduling, estimating and engineering principals and techniques, as well as accounting principles
• Must be capable of electrical estimating in order to produce job change orders, evaluate and apply job estimates and assist with new estimates as required
• Must be proficient with project management tools and software packages. Experience with Accubid Estimating systems is preferred
• Knowledge of and experience with integrated job cost systems to budget, evaluate reports and project final costing
• Knowledge of and experience with building critical path schedules for projects
• Knowledge of and experience with design-build delivery models is strongly preferred
• Ability to actively engage in the construction process and evaluate final “cost at completion” on a regular basis is essential for the position
• Experience with identification and quantification of project impacts is preferred.
• Ability to use good commercial judgment in negotiating change orders with the customer is a requirement
• Demonstrated leadership managing people
• Excellent communication, leadership, problem solving, and analytical skills
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to elicit cooperation from senior management and other departments
• Ability to maintain a positive attitude and work environment

BENEFITS & PERKS:

• Competitive Base Salary; $105,000-$140,000 DOE
• Generous Profit Sharing and Discretionary Bonus Program
• 401k Program w/ Direct Employer Contribution
• 100% Medical, Dental, Vision Coverage *Covers employee & dependents with no premium cost to employee
• Life Insurance – 100% employer paid
• Industry Leading Paid Time off and Holiday package
• Performance Based Career Advancement
• Education Reimbursement Benefit
• Mentorship Program
• Paid Health Club Membership and Wellness Program
• Onsite Gym
• Employee Assistance Program (EAP)
• Employee Referral Bonus Program
• Scholarship Program for Highschool Juniors/Seniors of Prime Employees

*Prime Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. Prime hiring managers are not authorized to review or accept resume referrals from any agencies.

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.

To view our Candidate Privacy Notice, please click here:

https://www.primee.com/wp-content/uploads/2023/08/CCPA-Workforce-CANDIDATE-Privacy-Notice-8.1.23.pdf

Prime Electric

Required Travel: Minimal

Managerial – Yes

Location: Los Angeles, California, (Amdocs Site)

Who are we?

VUBIQUITY, part of the Amdocs Media division of Amdocs, connects content owners and video distributors to deliver media to viewers on any screen. Working with 600+ leading film studios, television networks, independent producers and digital first networks, VUBIQUITY brings premium content to over 1,000 global video distributors.

Purpose of Role:

The Technologies Manager is responsible for the day-to-day operations of Vubiquity’s Datacentres’, owning User based services and Client platforms to ensure continuous operational effectiveness and improvements.

What will your job look like?

Team Leadership/Management:

Provide leadership and development to a team of infrastructure and systems engineers.

Lead and Manage Support Process, being an escalation point for critical incidents and engaging with stakeholders at all levels of the business

Manage 3rd Party vendor relationships

Setting objectives and performance goals for team members.

Foster a culture of positive change and outcomes

Conduct regular team meetings and one-on-one discussions to provide feedback and support.

Infrastructure Management:

Lead and participate in IT and Business/Client driven projects.

Work closely with Technical Project Manager to define tasks, priorities and resource allocation

Collaborate with cross-functional teams to plan, implement, and deliver technical solutions.

Ensure projects are completed on time, within budget, and meet quality standards.

Troubleshoot and resolve complex infrastructure issues as they arise.

Infrastructure Continuous Improvement:

Contribute to the development of the infrastructure strategy and roadmap.

Evaluate and recommend new technologies and tools to enhance the infrastructure environment.

Ensure the infrastructure aligns with business goals and industry best practices. Documentation and Compliance:

Maintain comprehensive documentation of infrastructure configurations and processes.

Ensure compliance with security and regulatory standards, such as GDPR and ISO 27001.

All you need is….

• 4+ years IT Infrastructure/Datacentre Management experience

• Strong leadership and team management skills.

• Strong Technical knowledge in

a) Server OS management and deployment

b) Storage (Quantum preferred)

c) Network

d) Virtualization

e) Domain Services

• Experience of managing and maintaining a 24/7/365 Production DataCentre

• Expert knowledge of Windows and Linux Operating System environments

• Good understanding of Security and best practices

• Demonstrated ability in resolving incidents, problems and deploying change

• Endpoint Device Management – Security, Monitoring, Patch Management

• HPE Blade Infrastructure

• Excellent communication, interpersonal and customer support skills

• Ability to work independently and within wider organizational teams

• Team player who can build relationships at all levels of the organization.

• Knowledge of industry best practices for IT infrastructure.

• Effective communication and interpersonal skills.

Salary range for this role is $100,000 – $120,000 USD.

Why You Will Love This Job

• You will be a key member of a global, dynamic and highly collaborative team with various possibilities for personal and professional development.
• Join us in our expanding organization, with ever growing opportunities for personal growth and one of the highest scores of employee engagement in Amdocs!
• We provide stellar benefits that range from health insurance to paid time off, sick leave, and parental leave!

Amdocs is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to fostering a diverse and inclusive workforce.

Amdocs

Title: Project Manager
Location: Dallas, TX

Job Description:

• A highly energetic professional with social media marketing experience who has a passion for Diversity, Equity and Inclusion.
• Works closely with Lead Consultant of Diversity on Equality First, our proprietary internal desktop and mobile application for DE&I-related content and is responsible for project management and production.
• Reviews leadership development and recommends upgrades that help create connections and fuel DE&I conversations.

Roles and Responsibilities:

• Develop and recommend the messaging and creative, in partnership with graphic designer, for amplification of films in the Equality First+ mobile app and DE&I newsletter.
• Strategize, ideate and execute production of Client original content for the Equality First+ mobile app, in partnership with the DEI Lead Consultant and corporate Media Productions team.
• Assist in the production, management, quality control and prioritization of content that originates from business units outside of HR and Employee Resource Groups.
• Review and recommend changes/upgrades for various tracks of content for Equality First desktop platform and leadership development.
• With multiple tracks simultaneously in motion for Equality First, manages contributing workstreams.
• Build and manage Equality First content calendar, including coordinating with DE&I Lead Communications Manager, shepherding and tracking partner contracts through completion, and ensuring content in mobile app adheres to contractual commitments.

Top 5 Skills:

1. Excel
2. Photoshop
3. Copy Editing
4. Research Experience
5. Excellent communication skills

Axelon Services Corporation

Squiz is looking for a Partner Manager to join our partnerships team. You’ll support and grow our business in the US, and globally, through identifying and nurturing strategic partnerships and alliances.

We’re looking for someone experienced in SaaS business models with specific experience working with system integration partners. We are looking for someone who is passionate about building and monetizing SI relationships with the ability to drive scalable partnerships in collaboration with internal teams. Your work will contribute to our mission of helping organizations to improve services online that improve lives offline.

We’re location-flexible (West Coast Preferred). This role is open to all candidates in the United States.

Here’s what would be nice to have:

• Prior partnership management experience
• Strong relationship management capabilities
• Experience with SaaS business models
• Experience working with system integration partners
• Strategic planning and project management skills
• Public speaking and presentation confidence
• Other experience and skills in collaborative marketing, sales enablement, training and onboarding, contract management and reporting would also be highly regarded.

What you would do:

• Supporting partners to be successful
• Increasing revenue through partnerships
• Improving market expansion and win rates
• Increasing brand recognition
• Analysing and acting on market insights

What would be amazing is you’ve worked in a similar capacity within our space – Digital Experience/Web Content Management.

Squiz has a flexible working policy: We encourage our teams to embrace flexibility in how their team members manage where and how they work. We want you to be able to work in a way that drives productivity, efficiency and outcomes; along with connection and collaboration.

What are the other benefits we hear you ask? Well we may not have everything … yet….we do offer:

• Squiz Flex – Have flexibility as to where and how you work every day
  • But if you prefer to work from a co-working space, we have an office in NYC in which you can work out of with free breakfast on Tuesday’s, Happy Hour on Thursdays, and all the free coffee you want!
  • You can also take advantage of working out of any WeWork in the world
• 30 Days Paid Time Off + Federal Holidays
  • We also observe Indigenous Peoples’ Day and Native American Heritage Day
  • Company Shutdown between Christmas Day and New Year’s Day
• Health, Dental and Vision under Aetna
• Open Door Policy – No need to worry about chain of command here at Squiz
• $200 Annual Health & Wellbeing Allowance
• Hardware Included
• Excellent Career Development Opportunities

Salary $110,000 – $130,000 (based on state and experience)

Why work for Squiz?

You’ll work with some of the most intelligent and down to earth people you’ve ever meet. We are made up of a diverse range of passionate professionals who love challenging the status quo. Every day is different, but what is constant is we all love what we do.

We have a lived commitment to flexibility, we know the success of our people is dependent on them having a balanced life. You will be offered flexibility as to where and how you work every day. We want you to be able to work in a way that drives productivity, efficiency and outcomes; along with connection and collaboration.

Who we are:

Squiz helps complex, service-led organisations harness the power of digital, improving the services they offer online.

Founded in 1998, Squiz grew during the rise of the internet. Since then, we have evolved from a simple web content management system into a full digital experience platform (DXP), helping customers make the shift from being content managers to experience creators.

The Squiz DXP brings together content, search, data and applications in one place. To get the most out of the platform, customers can collaborate with our digital experts to design solutions and adapt as demands change.

We are headquartered in Australia, with teams and customers across the globe, and offices in New Zealand, the United States, the United Kingdom and Poland.

We celebrate diversity and unite on the elements of our company DNA, starting every customer conversation with “why?” to really understand their needs, working hard to find a way to overcome every challenge, and fighting for better outcomes with the work we do. We also check our egos at door, we don’t take ourselves too seriously and we have fun along the way.

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.

Squiz

Job Type: Full-time, Salary Exempt

Location: This is a remote working opportunity ideally seeking individuals in the San Francisco Bay Area, Oregon or Montana. Will consider candidates residing in Nevada, Texas or beyond for the right fit.

Compensation: $85,000 to $110,000 annually

Benefits: Flexible fully remote working environment, Medical, 401k, Paid Time Off, Paid Holidays

To Apply: Email a resume + references + cover letter detailing why you feel you would be a good fit to work with JAM in this particular role to: [email protected]. Note that no applicants will be reviewed or accepted via LinkedIn, or Facebook inbox.

About Us

Based in San Francisco, California, JAM Collective focuses on strategic planning, effective social media networking and influential product placement to initiate brand visibility and further connect its clients with consumers. Over the past 20 years, JAM Collective has evolved into a versatile and accomplished public relations and media agency with an impressive roster of nationally and internationally recognized clients, all the while maintaining a deep level of client involvement. Current clients include: Arc’teryx, LifeStraw, OtterBox, Snow Peak and Vasque Footwear. www.jamcollective.net

About the Role

Reporting to the CEO, the Executive Operations Manager is the keystone of JAM’s leadership operations, playing a pivotal role in enabling the CEO to work at peak efficiency while ensuring the fluid operation of our boutique PR firm. This position is designed for a proactive, tech-savvy, and meticulously organized individual who thrives in a dynamic environment, where anticipating needs and fine-tuning operational details is paramount. As the cornerstone between the CEO, the team, and clients, your goal is to ensure best-in-class executive support, smooth and effective communication, task execution, and project management.

What You’ll Do

Executive Management

• Provide best in class administrative support to the CEO across all endeavors, including calendar management, scheduling meetings and conference calls, making travel arrangements, managing events and networking logistics, and expense reporting. Ensure the CEO is provided adequate time and space within and between meetings for non-scheduled work time.
• Manage the CEO’s email inbox to ensure timely responses to important communications; organize the inboxes for easy reference and keep it as “clean” as possible (e.g. ridding of spam); forward and/or answer any inquiries about scheduling or other priorities.
• Proactively develop briefing documents in advance of CEO partner and stakeholder interactions. Attend meetings as requested, take notes, and ensure action items and next steps are effectively managed and delegated.
• Expertly manage correspondence and acknowledgements including written notes, invitation management, follow up on status of tasks, and continuous updates and communication via phone, email and in person.
• Ensure the CEO’s technology is up-to-date, streamlined and in working order
• Ensure office supplies and other administrative or facility needs of the CEO and organization are taken care of in a timely manner.
• Make travel arrangements, hotel reservations, and coordinate ground transportation. Track travel delays and/or issues, trouble shoot, and proactively problem solve.
• Perform miscellaneous errands as needed.

Operational Leadership

• Steer daily operations to guarantee a smooth and efficient workflow, nurturing an environment of excellence.
• Collaborate with the JAM PR team, external consultants, and clients to ensure alignment with project targets and on-time deliveries.
• Collaborate with the JAM PR team to produce reports and new business proposals.
• Oversee and manage software renewals and optimal use of essential PR and operations tools and technology. 
• Regularly assess and refine operational processes, tools, and systems to boost productivity and service.
• Collaborate with the PR team and external consultants on client events and showrooms including overseeing invites, fixturing, and menu preparations for events.
• Collaborate with the CEO to guide firm financial operations, including coordination with external accountants and CPA’s on budget planning, resource allocation, and billing processes.
• Uphold client satisfaction by consistently delivering high-quality services and promptly addressing operational challenges.
• Manage vendor partnerships and negotiations to secure top-tier services at competitive prices.
• Work with Human Resources and team members on team recruitment, training, and retention strategies to make sure our team has the necessary resources and expertise to excel.
• Oversee various projects such as Christmas gifts coordination, Statements of Work and Proposals management, website updates or edits, and others as assigned.

Your Education and Experience

• Bachelor’s degree preferred with at least 3 years experience as Executive Assistant or manager serving a C-level executive
• Related experience in a Public Relations or marketing firm a plus
• Advanced skills in the Microsoft Office and Google Suite. Experience with time tracking software, website content management systems, and Customer Relationship Management software (CRM) software a plus
• Able to travel out of state overnight, work evenings and weekends for special events

Your Core Competencies

Organizational Excellence: Ability to manage diverse tasks, from administrative to strategic, and prioritize them effectively to meet deadlines and expectations.

Communication Mastery: Possesses strong verbal and written communication skills, ensuring clarity, timeliness, and effectiveness in interactions across all levels within and outside the organization.

Proactivity & Anticipation: Ability to foresee potential challenges or needs and act upon them before they become critical issues, especially concerning the CEO’s requirements.

Tech-Savviness: Proficiency in using a range of software, tools, and technologies, particularly those related to PR and executive support, and ability to adapt to new technologies swiftly.

Problem Solving & Decision Making: Demonstrates sound judgment in resolving challenges and making decisions that align with the organization’s goals.

Relationship Building & Stakeholder Management: Ability to cultivate and maintain positive relationships with internal teams, clients, vendors, and other stakeholders.

Strategic Thinking: Ability to collaborate on long-term operational strategies, see the bigger picture, and align day-to-day tasks with the company’s overarching goals.

Financial Acumen: Understands budgeting, billing, and resource allocation, ensuring that the organization remains fiscally responsible and efficient.

Confidentiality & Discretion: Demonstrates impeccable discretion and integrity in handling sensitive information and navigating delicate situations.

Flexibility & Adaptability: Ability to thrive in a fast-paced, dynamic environment, adjusting to evolving priorities and requirements with agility.

Client-Centric Mindset: Always places client satisfaction at the forefront, ensuring consistent delivery of high-quality services and addressing challenges promptly.

Team Collaboration: Can work seamlessly within teams, fostering a positive and productive work environment while coordinating with multiple stakeholders.

Continuous Learning: Stays updated with industry best practices, PR tools, and operational management strategies, showing a commitment to personal and professional growth.

To Apply

Email a resume + references + cover letter detailing why you feel you would be a good fit to work with JAM in this particular role to: [email protected]. Note that no applicants will be reviewed or accepted via LinkedIn, or Facebook inbox.

Compensation

$85,000 to $110,000 annually commensurate with experience. JAM offers a competitive benefits package including 401k, monthly medical benefit stipend up to $300 for qualifying employees paid holidays, and paid time off.

JAM is an equal opportunity employer. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

JAM Collective

Job Title: Project Manager

Type: 6 months

Location: Cupertino, CA (Hybrid)

Pay: $95-100/hour on W2

Description:

Strategy design and development: Lead the development of strategic initiatives that drive measurable outcomes and results supporting Enterprise and business objectives, and our client’s values.

Program and project management: Plan, develop, manage, and implement projects to meet the needs of multiple stakeholders. Manage project-related communications; raise key issues and present options for resolution to cross-functional teams. Review project KPIs for consistency and provide consolidated information to management and key partners.

Project leadership: Leverage existing tools to reflect the latest information or developments in project management. Consolidate information from teams, and forecast effort in order to identify incremental resource requirements.

Compliance: Ensure all elements of content meet the highest standards of guidelines and standards. Support the global activities and initiatives of the Enterprise Sales team as required.

Key Qualifications:

Customer, partner and team relationships

• Customer and partner needs can often be unique – but you’re quick on your feet and connect and influence the right people both inside and out.

You’re a go-to person with leadership and are trusted and comfortable in tough situations. You can settle disputes, and negotiations, drive alignment and accountability, and own the hard calls with minimal noise. You step up to conflicts and see them as opportunities to shine. (Influence)

• You believe that communication is key to success. You’re a dreamer and someone who actively talks and listens through endless possibilities – with customers and teammates alike. To ensure the most innovative ideas become a reality, you recognize perspectives, patiently listen to every detail, and commit to what is right, in order to move us forward. (Communication)

• You know yourself – you have strengths, weaknesses, and opportunities – but you also know the people around you and are open to their feedback. You relate well to all kinds of people

– up, down, and sideways, inside and outside the organization. When faced with a challenging opportunity, you know who to connect with and when. People know you’re a real teammate, and you know what it takes to win. (Relationships)

Strategy, solutions, and results:

• Third-party solutions solve complex business problems in simple and innovative ways. You create competitive and breakthrough strategies that truly shape the future. You do this by asking “why” and “why not,” both stripping out what is not essential and identifying what is. By doing so, you are able to see what’s ahead and identify trends that will be critical for growth. (Building Solutions)

• You strive for excellence in everything you do. Due to changing priorities, urgent customer needs, or a final push to meet a quarterly forecast, you face the daily challenge of where to focus your time and energy. You have a don’t-give-up attitude, and finish, especially in the face of resistance or setbacks. You seize every opportunity and empower others to reach their goals along the way. (Results)

• You adapt to change and find the right path without necessarily having all of the pieces to the puzzle. You distill ambiguous plans to tangible deliverables and timelines.

Additional qualifications:

• You demonstrate energy, drive, passion, and enthusiasm to do and be the very best, and approach things with a sense of urgency.

• You possess a thorough understanding of the global project management process with a meticulous eye for detail; and an understanding of how to deliver quality outcomes and world-class deliverables.

• You have experience leading a fast-paced, demanding strategic program or project environment. You’re comfortable working with global players in an international setting.

• You’re able to influence leaders across business groups and partner organizations. You’re comfortable engaging with executive-level customers, key executives, and other decision-makers, with credibility.

• You have excellent interpersonal, communication, and written skills. Able to develop clear, concise documentation, including project briefs and reports.

• You have a solid understanding of Keynote; and excellent proficiency in industry-leading productivity tools.

• You have a comprehensive understanding of project management systems and principles, employing frameworks that drive work prioritization and business decisions.

• You have a passion for technology, innovation, and a willingness to constantly challenge the status quo.

• You have a high-level understanding of hardware and software solutions.

• You’re able to handle ambiguity with grace.

• You have experience with business sales channel; and experience dealing with business customers.

• Relevant tertiary education and industry qualifications would be beneficial. Specialization in Business, Project Management, or Business Science; Agile, Six Sigma, Scrum, or ITIL accreditation a plus.

Russell Tobin