Roth Staffing

Job Description: Legal Assistant

Job Summary:

We are seeking a detail-oriented Transactional Entertainment Legal Assistant with prior entertainment industry experience to join our team. This position involves managing appointments, expenses, and providing administrative support to attorneys in a fast-paced transactional entertainment practice. The ideal candidate is organized, proactive, and has exceptional interpersonal skills. This is a full-time position with Monday to Friday schedule, with the option for remote work on Mondays and Fridays. Covid vaccination with the initial booster is required.

THIS IS A HYBRID OPPORTUNITY, WITH 2 DAYS REMOTE (MONDAY AND FRIDAY.)

Candidate Responsibilities:

– Manage a heavy calendar, schedule meetings, personal business appointments, calls, lunches, dinners, and ensure timely confirmations.

– Handle expense reporting for attorneys and complete expense reports accurately.

– Collaborate effectively with attorneys, providing them with comprehensive administrative support.

– Maintain strict confidentiality and exercise discretion in handling sensitive information.

– Screen and direct calls, manage emails, and correspond with talent, record labels, or music publishers.

– Coordinate domestic travel arrangements and ensure smooth logistics.

– Draft and send correspondence on behalf of attorneys.

– Perform additional duties as required to support the team.

Candidate Requirements:

– Bachelor’s degree strongly preferred.

– Minimum of five years of entertainment assistant or similar experience in the entertainment industry required.

– Excellent interpersonal and analytical skills.

– Strong attention to detail and exceptional organizational skills.

– Proactive and capable of working independently.

– Self-starter with the ability to manage workload priorities effectively.

– Ability to handle attorney and client demands appropriately.

– Experience at a talent law firm, studio, or network preferred.

Benefits:

– Medical, Dental, and Vision coverage provided.

– 401K retirement plan available.

– Generous PTO package, including 10 vacation days, 10 sick days, and 18-20 paid holidays.

– Annual bonuses based on merit, tenure, and office profitability (discretionary).

– Collaborative and laid-back work culture.

– Business casual dress code with jeans permitted.

Please note that proof of covid vaccination (including the initial booster) shot are required for all employees in accordance with safety protocols.

If interested in applying, please send your resume in .docx format to ALIZEN RODRIGUEZ at [email protected] for immediate and confidential consideration.

Roth Staffing

Marketing Coordinator – Direct Hire

San Ramon, CA (on-site)

AEC industry

Salary Range: $65,000 – $70,000/annually

Position Summary:

Our Client in San Ramon is looking for a Marketing Coordinator to collaborate with teammates in all aspects of the organization to pursue new business and develop current practices.

You will lead a variety of internal and external marketing initiatives, provide key input on marketing content, and communicate highly technical concepts.

You will set and maintain high standards of quality work, while inspiring our team and marketing efforts.

You will see your hard work make a direct impact on our growth and success!

Primary Responsibilities

• Help implement an innovative marketing vision and strategy that advances Client services and capabilities.
• Collaborate with the Business Development (BD) team, engineering staff and Human Resources to expand brand awareness and recognition through direct marketing campaigns, social media, capability statements, and other marketing materials.
• Regularly update and maintain Client website and social media accounts.
• Explore and track the efficacy of branding strategies for Client services, regional, and new markets.
• Draft and create original content, such as articles and newsletters.
• Develop written content for qualification statements that represent Clients services.
• Support presentations through graphics and formatting according to the Client brand.
• Maintain and regularly update marketing files and databases.
• Assist with client event coordination and represent company, as needed.
• Set expectations and maintain high standards of quality work – demand excellence and encourage creativity.
• Support BD team with marketing material for Request for Proposals (RFP), Request for Qualifications (RFQ), and Request for Information (RFIs), as needed.
• Perform other duties, as requested.

Required Qualifications

• Experience Level: 3-5 years within the marketing sector
• Education Level: Bachelors degree in a relevant field (Marketing, Communications, etc.)
• Software: Proficiency using Microsoft Suite, WordPress, Hootsuite, Constant Contact (or other email distribution apps), and social media platforms
• General understanding of the engineering, construction, and consulting industry (geotechnical, environmental, and water resources)
• Outstanding communication (verbal and written)

Roth Staffing

Our client who is an American multinational media and entertainment company is currently seeking an onsite Executive Assistant in Bristol CT.

Location: Bristol, CT 06010

Pay: Up to $35 an hour

Contract: 6 Month Contract

Responsibilities:

• Coordinates and performs a wide range of routine and complex administrative and clerical duties.
• Independently manages day-to-day activities in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support.
• Demonstrates a high level of professionalism and positive service attitude at all times.
• Strong attention to detail and excellent organizational skills.
• Will also provide back-up support for other assistants as part of an executive assistant team.
• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.
• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.
• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Basic Qualifications

• High school diploma required
• College degree preferred
• Minimum of 3 years of relevant experience required
• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Knowledge of administrative functions and processes.
• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

Preferred Qualifications

• High school diploma required
• College degree preferred
• Minimum of 3 years of relevant experience required
• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Knowledge of administrative functions and processes.
• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

Benefits: We put our Ambassadors first. When it comes down to it, we know we can’t fulfill our Promise to our business customers without your commitment. You represent our organization while on assignment. In return, we do our best to show our commitment to you. Our Ambassador Benefits package includes: Medical, dental and vision coverage. It also includes 401k, sick time, holiday and much more. We are an equal opportunity employer

Roth Staffing