Entertainment Careers Casting Calls and Auditions

Location: Bellevue, WA (on-site)

Job Type: Full-time

Contract role: 12 months

Summary

Are you looking to join an industry-leading entertainment and technology organization? You’ll act as an Office Manager, interacting with customers, external vendors, and managing receptionist tasks. If you’re looking to join an inclusive work environment that prioritizes a human, honest, and awesome experience, this is the job for you!

Responsibilities

• Act as point of contact for external vendors, managing the office budget and coordinating with vendors
• Oversee ordering of supplies, catering, and mailing operations
• Handle and direct employee requests and inquiries
• Assist with incoming calls, mailing, catering, and other receptionist tasks

Requirements

• 4+ years of related experience
• Strong verbal and written communication skills
• Ability to multitask and prioritize tasks effectively

Forrest Solutions

Our client is a reputable communications firm in Manhattan and they are looking for a Personal Assistant to support their CEO. This role will work hybrid out of their midtown office.

Principal Responsibilities:

• Manage complex and ever-changing calendars for executive(s) and family members
• Own the design and coordination of private events, including liaising with vendors and handling vendor-related proposals, menus and other event-related matters for the home
• Responsible for researching and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, restaurants and venues
• Plan/coordinate travel, including domestic and international, and create travel itineraries
• Coordinate schedules with drivers and/or family members
• Responsible for purchasing/coordination of gifts and planning annual events

Requirements:

• 4+ years of personal assistant experience, ideally supporting a CEO/founder
• Bachelors Degree preferred
• Strong communication skills

The annual base salary range is $80k to $100k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Atlas Search

High-Level Executive Assistant Positions | Fortune 500 Companies | Temporary and Temp-to-Hire Opportunities | $40-$50/hour DOE | Los Angeles, CA

Our top clients clients in the Entertainment, Creative, and Finance sectors are currently in search of Executive Assistants for both temporary and temp-to-hire positions to complement their teams in Los Angeles, California. These roles involve direct interaction with clients, requiring you to manage a diverse array of administrative projects while offering crucial assistance to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Booking travel, both international and domestic
• Administering ad hoc project assistance as needed

Requirements:

• 3-5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking domestic/international travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Our client, a known entertainment company is looking for a Photo Coordinator to join their team!

Candidates should have excellent communication and writing skills, and have experience working with Photographers, Retouchers, and Artist Relations.

Hybrid – on site in Culver City 3x per week

Contract, 3 months, with potential to extend

40 hrs per week

Responsibilities :

• Monitor editorial booking quips, calendars and update internal photo documentation with image status and/or final links that inform teams of artist studio visits

• Track airdates of episodes and communicate with teams to align on image approval and retouching priorities

• Partner with Radio production design to coordinate incoming artist visits and upcoming episode art requests

• Managing the conversation between photographers and design production on image status and image deadlines

• Tracking photo approvals, quality checking decks and links as needed

• Partner with the archiving team in order to transition platforms

• Update documentation around process to reflect changes made in real time

• Be the point of contact between show producers and the radio studio photographers, managing the communication for availability, timeline feasibility and deliverables

• Create launch reports at end of month as well as with any large featuring moments

• Track how images are used throughout the platform

• Partner with teams to ensure the correct assets are delivered ahead of deadlines

• Communicating with show producers, video team and studio photographer to prep for live interviews

• Finding solutions for faster turnarounds with artist approvals and retouching

24 Seven Talent

Job title: Administrative Assistant III

Duration: 3 years with possible extension

Location: Horicon, WI

Pay Rate: $26-$29/hour on W2 without any benefits

Job Description

**Manager prefers recent grads – if they have the right attitude and skillset for the role. Manager is also open to experienced candidates as well.

Major Job Duties:

• Create and track Material and Service Acquisitions (MaSAs), External Shipping Orders (ESOs) and Purchase Orders (POs)

• Maintain mailroom organization and office supplies for product engineering teams

• Support product engineering managers by scheduling group meetings, booking conference rooms, procuring items for events, and assist with creation of presentations

• Make arrangements for and coordinate events and celebrations

• Submit and follow-up on engineering office maintenance requests

• General product engineering onsite support

• Assist with Complete Goods Audits

• Assist with new employee onboarding

Role will be 100% onsite in Horicon, WI. Possibility for hybrid schedule as needed.

Driving with this position: riding mowers and utility vehicles, training would be provided.

Metatarsals: required but not on day 1

Shift: 1st, 7 AM -3:30 PM (would entertain shifting between 6-8AM start, and 2:30-4:30 end), on site required

Education: Must have HS diploma or equivalent

Experience:

Team Environment, available to meet the needs of multiple people and have work integrity.

Must be able to efficiently use standard Microsoft office suite of tools (Teams, Outlook, Word, Excel, PowerPoint) and SAP

Good organizational skills, detail oriented (good at tracking things to completion), ability to multi-task and handle multiple competing priorities at a time, good at facilitating and coordinating events and celebrations for small groups (25-100 people)

Must be a People person, reliable, positive “can-do” attitude.

Acro Service Corp

We are looking for a Programming Coordinator for a top entertainment company in Bristol, CT. This position will be located on site in the Bristol office.

Responsibilities:

• Works with Program Planning team to build both long and short-range program schedules in Content Scheduler or other content management system as needed for assigned international TV and digital networks
• Maintains detailed and accurate program schedules in NCS and Content Scheduler or other content management system as needed
• Executes and distributes program schedule changes
• Assists Program Planners with inputting of programming standby and guidelines
• Works with Production to confirm weekly live studio show schedules
• Reviews weekly schedules for PR communications
• Supports or conducts research and background reports to enhance the overall acquisition and planning efforts in a particular sports category
• Be part of a sport specific planning team(s)

Required Qualifications:

• Onsite Monday-Thursday (remote on Fridays)
• Ideally looking for candidates with previous content scheduling experience
• Candidates should be very organized and detail-oriented, with ability to prioritize
• Basic sports knowledge is required
• Proficiency in Spanish would be a plus as this temp will be supporting two Latin American based networks

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, X, and LinkedIn.

Opportunity Awaits.

Solomon Page

Job Title: Awards Coordinator

Location: 5808 Sunset Blvd, Los Angeles, CA 90028

Compensation: $41.00/hr

Contract Details: The world’s largest streaming entertainment company is seeking an Awards Coordinator for a three month contract to assist with the remaining 2023/2024 Season. Duties are shown below.

Screening Assets

• Sending assets for screenings (key art, trailers, film info, etc.)
• Sending posters
• Fulfilling AMPAS library poster requests

Invites Support

• Internal AMPAS/Guild list Invites (Constant Contact)
• Event Google Form management
• Proofing

RSVP Support

• Tracking Event RSVPs, leading on updating the team daily on current RSVP
• counts
• Pulling clean RSVP lists for tastemakers + special events
• RSVP Support for Judy

Website Support

• Website Assets & Delivery
• Helping Rebecka to ensure all awards/accolades are included

Events

• Advertising updated panelists

Consultant Support

• Resource Guide Updates
• Tasking consultants with inviting to events
• Setting consultant calls with Sydney/Nathalie

Timelines

• Updating Title Timelines

Events at a Glance

• Keeping the document up to date
• Requesting security for events
• Requesting agency briefings + coverage for events
• Calendar Invites

Moderator Briefings

• Kick off and manage the ROS portion.
• Ensure they are sent to moderators in advance of the event.

Staffing

• Helping to staff for check-in/talent support where necessary
• Helping to staff film festival programmer screenings

Coordinating venue pickup and deliveries

• Parking validations
• Special chair needs

Talent Relations & Award Ceremonies

• Updating noms/wins airtable and Film Honors doc
• Update master grids w/ nominee info and event logistics
• Calendar invites
• Book ads
• Face Sheet Curation
• Ordering Name Cards
• Invoices
• Gifting
• Kick off speech drafts
• Staffing support as needed

Booking presenter/talent cars for ceremonies/awards events

• Organizing car grids for ceremonies
• Pulling driver names/numbers for executives
• Creating talent schedules

Voter Guides

• Buildout, updates and approvals for nomination and final voter guides
• Manage outreach schedule re voting windows

Tailored Management

About the Company

Anker Innovations is a global leader in smart charging technologies and a developer of consumer

products for the home, car and more. Founded in 2011, Anker quickly established itself as an innovator and market leader in intelligent

charging solutions. Today, Anker Innovations is bringing this same spirit of innovation to a number of exciting spaces including automotive, audio, entertainment and the emerging smart home. This is being led by its five key brands: ANKER, EUFY, NEBULA, ROAV, SOUNDCORE.

With over 80 million customers in more than 100 countries and regions around the world, Anker

Innovations and its key brands are driving unprecedented growth.

Join us for the journey. Together we can create powerful, new possibilities.

Company Website: https://us.anker.com/

https://us.eufylife.com/

https://us.soundcore.com/

https://us.seenebula.com/

https://us.anker.com/pages/about

Position Overview:

We are currently seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our General Manager of the Americas region. The Executive Assistant will play a crucial role in managing schedules, coordinating travel logistics, preparing reports, and handling various necessary tasks to ensure the efficient operation of the executive office.

Location:

Seattle, WA or hybrid

Key Responsibilities:

Calendar Management:

• Efficiently manage and prioritize the General Manager’s schedule, including appointments, meetings, and conference calls.
• Proactively handle calendar conflicts and adjustments, ensuring optimal use of the executive’s time.

Communication and Correspondence:

• Act as a primary point of contact for internal and external stakeholders.
• Compose, edit, and proofread emails, memos, and other communications on behalf of the executive.

Record Keeping:

• Maintain accurate and organized records, including confidential and sensitive information.
• Prepare and submit expense reports in a timely and accurate manner.

Accounting Support:

• Assist with minor accounting tasks, such as tracking expenses and reconciling accounts.

Event Planning:

• Coordinate internal and external events, including logistics, venue selection, and catering arrangements.

Meeting Organization:

• Organize and schedule meetings, send out invitations and reminders, and ensure necessary materials are prepared.
• Arrange and coordinate travel plans, accommodations, and itineraries.

Phone Management:

• Answer and screen phone calls in a professional and courteous manner.
• Handle inquiries and requests, redirecting them as appropriate.

Initiative and Proactivity:

• Demonstrate the ability to work independently and make decisions in the absence of explicit guidance.
• Anticipate needs and take proactive measures to address them.
• If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

Key Requirements:

Due to the nature of this job position, bilingual is required, candidate proficiency in Korean/ Chinese/ Japanese is preferred.

Anker Innovations LTD

Are you an organizational wizard looking to make a mark in a dynamic and innovative environment? Our client, the #1 independent critical power service provider in the State of Florida, is seeking a dedicated Executive Assistant to support our CEO in driving success and efficiency.

About our Client:

They keep the most crucial businesses and facilities in our country online at all times. They are the go-to critical power service provider, ensuring uninterrupted operations for high-profile clients in Data centers, Healthcare, Public Sector, Entertainment, Fortune 500 companies, Broadcasting, and several other industries. Working with decision-makers across these industries, professionalism is of the utmost importance in our line of work.

Position: Executive Assistant to the CEO

Location: Doral/Miami area

Work Schedule: Monday to Friday, in-office, starting at 8:00 AM

Responsibilities:

• Executive Support: Provide high-level administrative support to the CEO, including managing schedules, organizing meetings, and handling correspondence.
• Office Coordination: Maintain an efficient office environment, managing office supplies, coordinating with vendors, and overseeing day-to-day operations.
• Calendar Management: Handle complex calendars, ensuring accuracy, timeliness, and alignment with business priorities.
• Travel Arrangements: Coordinate travel itineraries, accommodations, and logistics for the CEO’s business trips.
• Meeting Preparation: Prepare agendas, take minutes, and ensure smooth execution of meetings and conferences.
• Communications: Act as a liaison between the CEO and internal/external stakeholders, demonstrating professionalism and confidentiality in all interactions.
• Documentation and Filing: Maintain organized records and documentation systems, ensuring easy access to information when needed.
• Quote Preparation Assistance: Assist in preparing quotes by gathering necessary information and aiding in the compilation and organization of data.
• Fast Typing Skills: Ability to type quickly and accurately to handle various administrative tasks efficiently.

Requirements:

• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational skills with acute attention to detail.
• Proficient in office management software (e.g., MS Office suite).
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong multitasking and time-management skills.
• Reside within a 15-20 minute commute of the Doral/Miami area.
• Fast typing skills with high accuracy.

Naztec International Group

Since 1934, the Minnesota Spokesman-Recorder (MSR) has established itself as a trusted voice for the diverse Black communities of Minnesota—championing voices and stories that might otherwise go unheard. The MSR’s mission is to provide timely news and information focused on community empowerment and education while championing underrepresented voices. Our stories center the voices of African Americans in Minnesota, as well as shine a light on issues of inequality and inequity. These stories not only inform, but also inspire, educate, and encourage conversations that go beyond today’s news headlines.

Executive Assistant

We are looking for an experienced Executive Assistant to support the CEO and  Director of Operations. The ideal candidate is someone who can think ahead and be the gatekeeper for the CEO; coordinate and manage executive scheduling, prepare and organize important strategic materials for planning and meetings, events, and projects. The ideal candidate will have exemplary time management skills, the ability to identify and anticipate the CEO’s needs, and display professional demeanor across a broad range of individuals. Self-motivated, detail-oriented, excellent problem-solving abilities, passionate about delivering results on-time, exceeding expectations, and strives for success. Discretion is required as you will be exposed to complex duties and sensitive information.

Must Haves

• Excellent communication and coordination skills
• An analytical mindset with the ability to develop strategies for improvement 
• Proactive problem-solving skills with keen attention to detail
• Relies on experience and judgment to plan and accomplish goals
• At least 3-years’ experience supporting management and/or an executive level 

Responsibilities 

• Executive Support
• Scheduling management
• Draft, review, and send communications 
• Maintain various records and document 
• Organize and prepare all meeting logistics 
• Screen calls by gathering relevant information
• Manage front desk functions as they relate to phone calls, visitors, mail/packages
• Point person for office equipment research, ordering, maintenance
• Perform a variety of tasks such as providing key support for managing agendas, coordinating services with customers, resolving customer issues
• Manage calendars 
• Monthly Event Support
• Coordinating logistics 
• Manage mailing list
• Solicit panelist and entertainment participation
• Attend and support the event (1st Saturday of each month)
• Perform other related duties as assigned

Requirements

• Proven experience as an administrative assistant or support role
• Excellent communication skills
• Time management is a must 
• Strong organizational Skills
• Ability to prioritize and multi-task seamlessly with a strong attention to detail
• Interpersonal skills
• Knowledge of policies and procedures
• Proficient in Microsoft Office (Word, Excel, and PowerPoint, Google Docs) 
• Knowledge of Adobe Acrobat and social media web platforms
• Ability to work independently with little direction 
• High school diploma, GED, or equivalent with additional work experience qualifications

Sister Spokesman