Executive Administrative Assistant

Since 1934, the Minnesota Spokesman-Recorder (MSR) has established itself as a trusted voice for the diverse Black communities of Minnesota—championing voices and stories that might otherwise go unheard. The MSR’s mission is to provide timely news and information focused on community empowerment and education while championing underrepresented voices. Our stories center the voices of African Americans in Minnesota, as well as shine a light on issues of inequality and inequity. These stories not only inform, but also inspire, educate, and encourage conversations that go beyond today’s news headlines.

Executive Assistant

We are looking for an experienced Executive Assistant to support the CEO and  Director of Operations. The ideal candidate is someone who can think ahead and be the gatekeeper for the CEO; coordinate and manage executive scheduling, prepare and organize important strategic materials for planning and meetings, events, and projects. The ideal candidate will have exemplary time management skills, the ability to identify and anticipate the CEO’s needs, and display professional demeanor across a broad range of individuals. Self-motivated, detail-oriented, excellent problem-solving abilities, passionate about delivering results on-time, exceeding expectations, and strives for success. Discretion is required as you will be exposed to complex duties and sensitive information.

Must Haves

• Excellent communication and coordination skills
• An analytical mindset with the ability to develop strategies for improvement 
• Proactive problem-solving skills with keen attention to detail
• Relies on experience and judgment to plan and accomplish goals
• At least 3-years’ experience supporting management and/or an executive level 

Responsibilities 

• Executive Support
• Scheduling management
• Draft, review, and send communications 
• Maintain various records and document 
• Organize and prepare all meeting logistics 
• Screen calls by gathering relevant information
• Manage front desk functions as they relate to phone calls, visitors, mail/packages
• Point person for office equipment research, ordering, maintenance
• Perform a variety of tasks such as providing key support for managing agendas, coordinating services with customers, resolving customer issues
• Manage calendars 
• Monthly Event Support
• Coordinating logistics 
• Manage mailing list
• Solicit panelist and entertainment participation
• Attend and support the event (1st Saturday of each month)
• Perform other related duties as assigned

Requirements

• Proven experience as an administrative assistant or support role
• Excellent communication skills
• Time management is a must 
• Strong organizational Skills
• Ability to prioritize and multi-task seamlessly with a strong attention to detail
• Interpersonal skills
• Knowledge of policies and procedures
• Proficient in Microsoft Office (Word, Excel, and PowerPoint, Google Docs) 
• Knowledge of Adobe Acrobat and social media web platforms
• Ability to work independently with little direction 
• High school diploma, GED, or equivalent with additional work experience qualifications

Sister Spokesman