Are you an organizational wizard looking to make a mark in a dynamic and innovative environment? Our client, the #1 independent critical power service provider in the State of Florida, is seeking a dedicated Executive Assistant to support our CEO in driving success and efficiency.
About our Client:
They keep the most crucial businesses and facilities in our country online at all times. They are the go-to critical power service provider, ensuring uninterrupted operations for high-profile clients in Data centers, Healthcare, Public Sector, Entertainment, Fortune 500 companies, Broadcasting, and several other industries. Working with decision-makers across these industries, professionalism is of the utmost importance in our line of work.
Position: Executive Assistant to the CEO
Location: Doral/Miami area
Work Schedule: Monday to Friday, in-office, starting at 8:00 AM
Responsibilities:
- Executive Support: Provide high-level administrative support to the CEO, including managing schedules, organizing meetings, and handling correspondence.
- Office Coordination: Maintain an efficient office environment, managing office supplies, coordinating with vendors, and overseeing day-to-day operations.
- Calendar Management: Handle complex calendars, ensuring accuracy, timeliness, and alignment with business priorities.
- Travel Arrangements: Coordinate travel itineraries, accommodations, and logistics for the CEO’s business trips.
- Meeting Preparation: Prepare agendas, take minutes, and ensure smooth execution of meetings and conferences.
- Communications: Act as a liaison between the CEO and internal/external stakeholders, demonstrating professionalism and confidentiality in all interactions.
- Documentation and Filing: Maintain organized records and documentation systems, ensuring easy access to information when needed.
- Quote Preparation Assistance: Assist in preparing quotes by gathering necessary information and aiding in the compilation and organization of data.
- Fast Typing Skills: Ability to type quickly and accurately to handle various administrative tasks efficiently.
Requirements:
- Proven experience as an executive assistant or in a similar role.
- Exceptional organizational skills with acute attention to detail.
- Proficient in office management software (e.g., MS Office suite).
- Excellent communication and interpersonal abilities.
- Ability to handle sensitive information with confidentiality and discretion.
- Strong multitasking and time-management skills.
- Reside within a 15-20 minute commute of the Doral/Miami area.
- Fast typing skills with high accuracy.
Naztec International Group
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