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HomeAwards Coordinator

Awards Coordinator

$$$

Job Title: Awards Coordinator

Location: 5808 Sunset Blvd, Los Angeles, CA 90028

Compensation: $41.00/hr

Contract Details: The world’s largest streaming entertainment company is seeking an Awards Coordinator for a three month contract to assist with the remaining 2023/2024 Season. Duties are shown below.

Screening Assets

  • Sending assets for screenings (key art, trailers, film info, etc.)
  • Sending posters
  • Fulfilling AMPAS library poster requests

Invites Support

  • Internal AMPAS/Guild list Invites (Constant Contact)
  • Event Google Form management
  • Proofing

RSVP Support

  • Tracking Event RSVPs, leading on updating the team daily on current RSVP
  • counts
  • Pulling clean RSVP lists for tastemakers + special events
  • RSVP Support for Judy

Website Support

  • Website Assets & Delivery
  • Helping Rebecka to ensure all awards/accolades are included

Events

  • Advertising updated panelists

Consultant Support

  • Resource Guide Updates
  • Tasking consultants with inviting to events
  • Setting consultant calls with Sydney/Nathalie

Timelines

  • Updating Title Timelines

Events at a Glance

  • Keeping the document up to date
  • Requesting security for events
  • Requesting agency briefings + coverage for events
  • Calendar Invites

Moderator Briefings

  • Kick off and manage the ROS portion.
  • Ensure they are sent to moderators in advance of the event.

Staffing

  • Helping to staff for check-in/talent support where necessary
  • Helping to staff film festival programmer screenings

Coordinating venue pickup and deliveries

  • Parking validations
  • Special chair needs

Talent Relations & Award Ceremonies

  • Updating noms/wins airtable and Film Honors doc
  • Update master grids w/ nominee info and event logistics
  • Calendar invites
  • Book ads
  • Face Sheet Curation
  • Ordering Name Cards
  • Invoices
  • Gifting
  • Kick off speech drafts
  • Staffing support as needed

Booking presenter/talent cars for ceremonies/awards events

  • Organizing car grids for ceremonies
  • Pulling driver names/numbers for executives
  • Creating talent schedules

Voter Guides

  • Buildout, updates and approvals for nomination and final voter guides
  • Manage outreach schedule re voting windows

Tailored Management

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Expiration date:
02-24-2024

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