Job Title: Awards Coordinator
Location: 5808 Sunset Blvd, Los Angeles, CA 90028
Compensation: $41.00/hr
Contract Details: The world’s largest streaming entertainment company is seeking an Awards Coordinator for a three month contract to assist with the remaining 2023/2024 Season. Duties are shown below.
Screening Assets
- Sending assets for screenings (key art, trailers, film info, etc.)
- Sending posters
- Fulfilling AMPAS library poster requests
Invites Support
- Internal AMPAS/Guild list Invites (Constant Contact)
- Event Google Form management
- Proofing
RSVP Support
- Tracking Event RSVPs, leading on updating the team daily on current RSVP
- counts
- Pulling clean RSVP lists for tastemakers + special events
- RSVP Support for Judy
Website Support
- Website Assets & Delivery
- Helping Rebecka to ensure all awards/accolades are included
Events
- Advertising updated panelists
Consultant Support
- Resource Guide Updates
- Tasking consultants with inviting to events
- Setting consultant calls with Sydney/Nathalie
Timelines
- Updating Title Timelines
Events at a Glance
- Keeping the document up to date
- Requesting security for events
- Requesting agency briefings + coverage for events
- Calendar Invites
Moderator Briefings
- Kick off and manage the ROS portion.
- Ensure they are sent to moderators in advance of the event.
Staffing
- Helping to staff for check-in/talent support where necessary
- Helping to staff film festival programmer screenings
Coordinating venue pickup and deliveries
- Parking validations
- Special chair needs
Talent Relations & Award Ceremonies
- Updating noms/wins airtable and Film Honors doc
- Update master grids w/ nominee info and event logistics
- Calendar invites
- Book ads
- Face Sheet Curation
- Ordering Name Cards
- Invoices
- Gifting
- Kick off speech drafts
- Staffing support as needed
Booking presenter/talent cars for ceremonies/awards events
- Organizing car grids for ceremonies
- Pulling driver names/numbers for executives
- Creating talent schedules
Voter Guides
- Buildout, updates and approvals for nomination and final voter guides
- Manage outreach schedule re voting windows
Tailored Management
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