Entertainment Careers Casting Calls and Auditions

Executive Assistant

This position is responsible for providing administrative support to the President/General Manager of a TV Station.

Responsibilities:

• Provide fast, accurate, and thoughtful responses to requests, and follow up on action items in support of the executive
• Often acting as first point of contact both internally and externally, greet visitors, and employees in a friendly and professional manner
• Manages executive’s calendar and schedules/coordinates meetings
• Screens and responds to incoming calls and correspondence
• Prepares agendas, notices, and presentation materials for meetings as required
• Performs administrative duties such as filing, typing, ordering supplies and copying documents

Requirements:

Required:

• Minimum 2 years of related entertainment industry experience with a completed HSD/GED equivalent; OR Bachelor’s Degree with Minimum 1 year related experience
• Very organized and detail-oriented; able to manage multiple high priorities and proactively anticipate/manage time efficiently
• Ability to multitask and deliver under tight deadlines with a calm manner
• Highly Proficient with MS software including Outlook, Word, Excel, and PowerPoint
• Excellent written, verbal, and interpersonal skills

Preferred skills/experience:

• Bachelor’s Degree preferred with a minimum of 1 year experience in the entertainment industry,
• Professional demeanor and good relationship-building skills
• Strong organizational skills and attention to detail
• Ability to prioritize and meet deadlines

Compensation:

• $21.72/hr. – $28.97/hr.

Cypress HCM

Title: Administrative Assistant

Duration: 3 Months + possibility of extension

Location: Culver City, CA (Hybrid)

Skills & Competencies:

Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)

Attention to detail and accuracy

Strong written and verbal presentation skills

Superb organizational and time management skills

Proactive and thorough in their approach

Takes responsibility and ownership for tasks

Can work independently to achieve goals and has a positive attitude

Has a global perspective and appreciation for cultural differences

Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills

Able to multi-task and work well with others

Discretion and integrity

At ease in fast-paced, high energy, ever-changing work environment

In Depth knowledge of the television/entertainment industry

3-5 years of experience at a busy desk at a streamer studio or entertainment agency

Experience working in a fast pace environment with tight deadlines

Education: B.A., B.S., or equivalent preferred

ACL Digital

Our client, global entertainment company, in Plymouth Meeting, PA is looking for an experienced Executive Assistant to provide administrative and travel support for several members of the Executive team, including the CFO.

This role is hybrid, temp to perm position with an annual salary of $70,000-$75,000 based on experience.

The Day-to-Day (Job Duties and Responsibilities)

• Coordinate multiple daily calendars and travel schedules for Executives
• Maintain and manage all credit card accounts; calculate expenses and pay bills
• Manage and delegate tasks to other members on the Executive support team
• Organize back-up coverages as necessary for support staff
• Plan and coordinate conferences with several hundred attendees; inclusive of arranging travel for attendees
• Prioritize multiple active projects in a timely manner
• Answer and respond to calls promptly
• Communicate with clients and Executives on project status

How You’re a Great Fit (Education and Experience)

• High school diploma or GED (college degree a plus)
• 5+ years in a corporate environment working with Leadership
• Experience managing members of the Administrative Team
• Experience with Concur strongly preferred
• Excellent written and verbal communication skills

Interview process

After a screening phone call with one of our recruiters, you will meet virtually with the company’s hiring manager, followed by a 2nd interview with a representative of the Leadership team.

Aspire Staffing Group

This exciting client is in the Entertainment and Investment Industry! Unique opportunity to use your exceptional Executive Assistant skills to support this world class team! Manage multiple calendars, schedule conference calls, plan events/meetings and extensive travel arrangements.

This position manages heavy expense reports, and update/maintain critical information in CRM system. Oversee the day to day operations of this first class office space!

Requirements

• 3-5 years supporting a Senior Leader
• Excellent problem solving skills, time management skills
• Comfortable working with numbers
• Strong attention to detail, highly organized
• Ability to work under deadlines
• Global experience +
• PE or Investment exp preferred
• Advanced Excel
• Proficient in MS Office
• CRM exp
• Bachelors Degree

Company offers competitive salary, hybrid work schedule and excellent benefits

LBMC Staffing Solutions, LLC

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-35 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive/Personal Assistant to a Sports and Entertainment Icon

Leading CEO who is an iconic mentor has an immediate need for an extraordinary right arm. The ideal candidate will have a minimum of 10 years’ experience supporting at the C-level. This is an incredible opportunity for a true task master who is exceedingly strong with domestic and international travel, well-experienced in working in multiple time zones and complex calendar management. A proactive approach, top technical skills and a proven track record of problem-solving will all be key to being truly successful in the position. Seeking someone with strong communication skills, both written and verbal along with a natural EQ ability, who is interested in a long-term growth opportunity working alongside a creative icon.

What we’re looking for:

• 10+ years of experience in C-level support, stability and strong tenure is a must
• 24/7 mindset, with an interest in learning, being constantly busy and stimulated
• Extensive scheduling and calendar management experience
• Meticulous attention to detail and organization
• Exceptional written, verbal, and interpersonal communication skills
• Ability to prioritize and adapt to shifting priorities in a fast-paced environment
• Dependable and resourceful with strong follow-up
• Outstanding time management and multitasking abilities
• Team-oriented with strong collaborative skills
• Proficiency in Microsoft Office Suite

*This role requires all employees to be onsite 5x a week in Los Angeles, CA; local candidates, please apply only.

Confidential

About Rock Labor

Rock Labor is a nationwide union and non-union temporary labor provider to live entertainment, sports, award shows, TV, and corporate end markets. Rock Labor administers professional, customized, and superior-quality labor solutions tailored to the live event industry’s unique needs. From providing high-caliber stage and site labor, site coordination, or production management, our clients receive on-location personal support from the beginning to the end of events. With years of contract negotiations and labor relations expertise, Rock Labor manages contract negotiations and acts as a signatory to any required CBAs. Rock Labor focuses on providing trained and skilled workers to ensure a highly safe work environment for our employees and clients while ensuring best-in-class event execution.

Join us as we head into one of the most exciting eras in the live entertainment industry!

Job Summary:

Reporting to the Accounting Manager, the Office Coordinator will be a highly organized and detail-oriented professional who will join our team and play a key role in ensuring our office’s smooth and efficient operation. This is a flexible, part-time role requiring 12 to 20 hours per week in our Lititz, PA office.

Duties/Responsibilities:

• Provide support to corporate and office staff with various tasks as needed.
• Manage and coordinate office communications, including emails, phone calls, and mail distribution.
• Oversee the day-to-day operations of the office, ensuring a clean and organized workspace.
• Maintain office supplies inventory and reorder as needed.
• Coordinate office events, meetings, and appointments.
• Assist in the preparation and distribution of reports and documents.

Professional & Personal Qualifications:

• High school diploma required; additional certification or degree in business administration is a plus.
• Proven experience as an office coordinator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational skills and attention to detail
• Excellent knowledge of MS Office – Word, Excel, Outlook, PowerPoint, Teams
• Experience with Adobe Acrobat
• Strong organizational and multitasking skills
• Ability to work independently and as part of a team.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

LOCATION: Lititz, PA

EQUAL EMPLOYMENT OPPORTUNITY

Rock Labor strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Rock Labor will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, MBB also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact Human Resources to request the opportunity to participate in a timely interactive process. We will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. MBB reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. MBB may require an employee to perform duties outside his/her normal description.

If the above description sounds like you and fits your background, please apply today!

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. 

Rock Labor

Apply and join a fortune top 5 bank!

DESCRIPTION

Support a team with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.

RESPONSIBILITIES

• Process expenses (high volume) and invoices with high level of attention to detail.
• Ensure policies and procedures are followed.
• Make elaborate travel arrangements (domestic and international) and prepare detailed travel itineraries
• Manage calendars, and proactively identify and resolve calendar conflicts
• Coordinate event/meeting logistics (set-up of conference rooms, invites, audio/visual requirements)
• Monitor, screen and respond to emails in a timely manner
• Phone coverage
• Provide peer back-up coverage

QUALIFICATIONS

• 4-6 years of experience in Financial Services/Banking or Big Corporate environment
• Experience managing calendars for high-level executives and teams
• Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)
• Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)
• Proficiency with Zoom (to help setup/coordinate internal meetings)
• Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)

Soft skills:

• Excellent verbal and written communication
• Enthusiasm and energetic
• A “Can Do” Attitude and flexible to changing environments
• Professional confidence (must be able to articulate)
• High level of organizational skills

Dexian/Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

DISYS

BCforward is seeking a highly motivated and experienced Executive Events Coordinator

Title: Executive Events Coordinator

Location: Chicago, IL 60654

Duration: 6 Months Contract

Pay Rate: $27/Hr. On W2

Roles & Responsibilities:

The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events

Continuously research and report innovative and creative event and entertainment options

Solid office management / workplace environment knowledge

Strong customer service and executive interaction experience

Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

Continuous development of team playbooks and standard operating procedures

Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.

Pre, onsite and post event logistical management

Key stakeholder for G-Cal calendar management for internal event space

Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.

Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

Management of event statistics and ad hoc reporting

Manage various workplace projects as assigned

Multitask many events and projects at one time

Required Skills:

Experience will be evaluated based on alignment to the core competencies for the role

Highly personable and customer service focused with great attention to detail

Excellent written and verbal communication with ability to proactively address client’s needs

Experience in managing budgets, financial planning and tracking

Excellent problem-solving skills with ability to creatively negotiate demands

Results-oriented, customer-driven, and organized

Assess and prioritize workload in a strict deadline centric environment

Thrive on teamwork and overcoming obstacles

Ability to work a flexible schedule as needed

In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

BCforward

Apply today to join the largest Global Investment Bank in the world and embark on an exciting and rewarding career!

MUST be LOCAL TO New York City, NY for ON-SITE WORK MODEL

DESCRIPTION

Support a team of 10+ principals with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.

RESPONSIBILITIES

– Process expense reports and invoices. Ensure company policies are followed and items are processed within provided guidelines.

– Act as a subject matter expert for policies and procedures.

– Arrange extensive travel, both domestic and international

– Manage the logistics of both internal and external meetings

– Provide support on organization of internal and external events, including catering and transportation

– Assist with staff on-boarding and off-boarding, which includes requesting equipment set-up and system access

– Produce high quality emails and messages to individuals at all levels of the organization

– Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly.

QUALIFICATIONS

Must Haves

· 3-6 years of experience in Financial Services/Banking environment

· Experience managing calendars for high-level executives and teams

· Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)

· Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)

· Proficiency with Zoom (to help setup/coordinate internal meetings)

· Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)

INTERVIEW PROCESS

1st Interview (Video)

2nd Interview (Onsite)

Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Dexian