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Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-35 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive/Personal Assistant to a Sports and Entertainment Icon

Leading CEO who is an iconic mentor has an immediate need for an extraordinary right arm. The ideal candidate will have a minimum of 10 years’ experience supporting at the C-level. This is an incredible opportunity for a true task master who is exceedingly strong with domestic and international travel, well-experienced in working in multiple time zones and complex calendar management. A proactive approach, top technical skills and a proven track record of problem-solving will all be key to being truly successful in the position. Seeking someone with strong communication skills, both written and verbal along with a natural EQ ability, who is interested in a long-term growth opportunity working alongside a creative icon.

What we’re looking for:

• 10+ years of experience in C-level support, stability and strong tenure is a must
• 24/7 mindset, with an interest in learning, being constantly busy and stimulated
• Extensive scheduling and calendar management experience
• Meticulous attention to detail and organization
• Exceptional written, verbal, and interpersonal communication skills
• Ability to prioritize and adapt to shifting priorities in a fast-paced environment
• Dependable and resourceful with strong follow-up
• Outstanding time management and multitasking abilities
• Team-oriented with strong collaborative skills
• Proficiency in Microsoft Office Suite

*This role requires all employees to be onsite 5x a week in Los Angeles, CA; local candidates, please apply only.

Confidential

About Rock Labor

Rock Labor is a nationwide union and non-union temporary labor provider to live entertainment, sports, award shows, TV, and corporate end markets. Rock Labor administers professional, customized, and superior-quality labor solutions tailored to the live event industry’s unique needs. From providing high-caliber stage and site labor, site coordination, or production management, our clients receive on-location personal support from the beginning to the end of events. With years of contract negotiations and labor relations expertise, Rock Labor manages contract negotiations and acts as a signatory to any required CBAs. Rock Labor focuses on providing trained and skilled workers to ensure a highly safe work environment for our employees and clients while ensuring best-in-class event execution.

Join us as we head into one of the most exciting eras in the live entertainment industry!

Job Summary:

Reporting to the Accounting Manager, the Office Coordinator will be a highly organized and detail-oriented professional who will join our team and play a key role in ensuring our office’s smooth and efficient operation. This is a flexible, part-time role requiring 12 to 20 hours per week in our Lititz, PA office.

Duties/Responsibilities:

• Provide support to corporate and office staff with various tasks as needed.
• Manage and coordinate office communications, including emails, phone calls, and mail distribution.
• Oversee the day-to-day operations of the office, ensuring a clean and organized workspace.
• Maintain office supplies inventory and reorder as needed.
• Coordinate office events, meetings, and appointments.
• Assist in the preparation and distribution of reports and documents.

Professional & Personal Qualifications:

• High school diploma required; additional certification or degree in business administration is a plus.
• Proven experience as an office coordinator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational skills and attention to detail
• Excellent knowledge of MS Office – Word, Excel, Outlook, PowerPoint, Teams
• Experience with Adobe Acrobat
• Strong organizational and multitasking skills
• Ability to work independently and as part of a team.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

LOCATION: Lititz, PA

EQUAL EMPLOYMENT OPPORTUNITY

Rock Labor strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Rock Labor will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, MBB also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact Human Resources to request the opportunity to participate in a timely interactive process. We will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. MBB reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. MBB may require an employee to perform duties outside his/her normal description.

If the above description sounds like you and fits your background, please apply today!

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. 

Rock Labor

Apply and join a fortune top 5 bank!

DESCRIPTION

Support a team with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.

RESPONSIBILITIES

• Process expenses (high volume) and invoices with high level of attention to detail.
• Ensure policies and procedures are followed.
• Make elaborate travel arrangements (domestic and international) and prepare detailed travel itineraries
• Manage calendars, and proactively identify and resolve calendar conflicts
• Coordinate event/meeting logistics (set-up of conference rooms, invites, audio/visual requirements)
• Monitor, screen and respond to emails in a timely manner
• Phone coverage
• Provide peer back-up coverage

QUALIFICATIONS

• 4-6 years of experience in Financial Services/Banking or Big Corporate environment
• Experience managing calendars for high-level executives and teams
• Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)
• Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)
• Proficiency with Zoom (to help setup/coordinate internal meetings)
• Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)

Soft skills:

• Excellent verbal and written communication
• Enthusiasm and energetic
• A “Can Do” Attitude and flexible to changing environments
• Professional confidence (must be able to articulate)
• High level of organizational skills

Dexian/Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

DISYS

BCforward is seeking a highly motivated and experienced Executive Events Coordinator

Title: Executive Events Coordinator

Location: Chicago, IL 60654

Duration: 6 Months Contract

Pay Rate: $27/Hr. On W2

Roles & Responsibilities:

The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events

Continuously research and report innovative and creative event and entertainment options

Solid office management / workplace environment knowledge

Strong customer service and executive interaction experience

Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

Continuous development of team playbooks and standard operating procedures

Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.

Pre, onsite and post event logistical management

Key stakeholder for G-Cal calendar management for internal event space

Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.

Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

Management of event statistics and ad hoc reporting

Manage various workplace projects as assigned

Multitask many events and projects at one time

Required Skills:

Experience will be evaluated based on alignment to the core competencies for the role

Highly personable and customer service focused with great attention to detail

Excellent written and verbal communication with ability to proactively address client’s needs

Experience in managing budgets, financial planning and tracking

Excellent problem-solving skills with ability to creatively negotiate demands

Results-oriented, customer-driven, and organized

Assess and prioritize workload in a strict deadline centric environment

Thrive on teamwork and overcoming obstacles

Ability to work a flexible schedule as needed

In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

BCforward

Apply today to join the largest Global Investment Bank in the world and embark on an exciting and rewarding career!

MUST be LOCAL TO New York City, NY for ON-SITE WORK MODEL

DESCRIPTION

Support a team of 10+ principals with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.

RESPONSIBILITIES

– Process expense reports and invoices. Ensure company policies are followed and items are processed within provided guidelines.

– Act as a subject matter expert for policies and procedures.

– Arrange extensive travel, both domestic and international

– Manage the logistics of both internal and external meetings

– Provide support on organization of internal and external events, including catering and transportation

– Assist with staff on-boarding and off-boarding, which includes requesting equipment set-up and system access

– Produce high quality emails and messages to individuals at all levels of the organization

– Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly.

QUALIFICATIONS

Must Haves

· 3-6 years of experience in Financial Services/Banking environment

· Experience managing calendars for high-level executives and teams

· Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)

· Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)

· Proficiency with Zoom (to help setup/coordinate internal meetings)

· Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)

INTERVIEW PROCESS

1st Interview (Video)

2nd Interview (Onsite)

Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Dexian

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivate organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.

RESPONSIBILITIES

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

QUALIFICATIONS

• 5+ years of Executive Administrative experience in Financial Services/Banking or Big Corporate environment
• Experience supporting Managing Director level or above
• Experience managing calendars for high-level executives and teams
• Experience with Concur for T&E Expense (execs can have high volume of client entertainment, so there are lots of expenses)
• Proficiency within Microsoft Office (Outlook, Teams)
• Proficiency with Zoom (to help setup/coordinate internal meetings)
• Excellent telephone etiquette and ability to manage competing priorities (i.e. calendar management)
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• College degree is a PLUS

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

DISYS

Valley Children’s Healthcare is looking for an experienced Perioperative Coordinator to join an exceptional team. This position is accountable for serving as a consultant in the care of perioperative patients. The incumbent provides patient, family, and staff education; leadership in identifying and reviewing nursing clinical practice and procedures, equipment and processes that will enhance clinical operations and patient care outcomes. Serves as a patient and family advocate.

Requirements:

• Graduation from an accredited nursing program required, Bachelor’s Degree in Nursing preferred
• Active California Registered Nurse licensure (RN)
• Minimum 3 years full time or equivalent current pediatric clinical experience required
• Operating room experience required
• Bilingual skills desirable
• BLS HeartCode required within 30 days of hire or transfer into position
• Pediatric Advanced Life Support (PALS) required within 12 months of hire or transfer into position
• Certified Nurse of the Operating Room (CNOR) preferred

About Valley Children’s Hospital

Based in Madera, CA, and ranked by U.S. News & World Report as one of the best children’s hospitals in the country in seven pediatric specialties and recently named one of the Nation’s top children’s Hospitals by The Leapfrog Group, Valley Children’s has been open for nearly 70 years. It has grown from a 42-bed hospital to one of the largest pediatric healthcare networks in the Country. With hospitals and clinics located from Sacramento to San Luis Obispo, you are sure to find an opportunity that fits your lifestyle. Valley Children’s maintains a family-like atmosphere to more than 3,000 employees and recognizes that employees play an important role in the success of the entire organization, so employees and their families are rewarded with robust benefits.

Valley Children’s is proud to have dedicated staff committed to the highest quality of pediatric care. From the moment you enter the doors, you will feel at home. They have a strong presence in the community and tremendous pride for the care they deliver. Many Valley Children’s employees have been with the organization for over 10 years while others more than 30 years and they continue to grow their career through supported professional growth and development.

Valley Children’s main campus sits in the heart of one of the most beautiful states in the nation, just a short drive from three national parks and your choice of California coastline beaches. No matter your interest, you will have many opportunities for recreation, arts, entertainment, and more.

Valley Children’s Healthcare

Our client, a known Music company, is looking for a Jr Executive Assistant to join their growing team! This is a fantastic opportunity for someone who wants to grow their career as an EA and is passionate about entertainment, specifically music.

This person must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

Location-Onsite in Nashville, TN, PLEASE ONLY APPLY IF IN NASHVILLE OR WILLING TO RELOCATE

Salary-Up to $60K

What You Will Do:

• Manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel
• Act as a point of contact for internal team, clients, and external partners – responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed;
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings; finalizes resolutions; prepares actions and motions into minutes for approval at next meeting.
• Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files.
• Receive, screen, and follow-up all communications via phone, email, and mail;
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes;
• Manage and maintain artist calendars including coordinating and scheduling A&R/studio sessions, promotional activity, travel, meetings, etc.;
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required.
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers;
• Perform personal errands and task for C-level executives as required;
• May provide administrative support and assistance with special projects for staff in other companies in CEO’s span of control.

Who You Are:

• Must have at least 1 year working as an Executive Assistant within
• MUST have previous experience in the Music Industry
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.

24 Seven Talent

The Boutique Coordinator is pivotal in supporting our client experience at Bulgari. A successful Boutique Coordinator will demonstrate high attention to detail, exceptional customer service skills, and outstanding communication abilities. Your primary focus will be supporting our sales team and enhancing the client experience. Your dedication to customer service and ability to efficiently manage various aspects of boutique operations will contribute significantly to the success of our store.

Who You Are:

• Versatile: Adaptable to change and consistently responsive to the evolving needs of the store.
• Driven to Learn and Grow: Passionate about continuous learning and professional development within the company.
• Efficient and Organized: Quickly grasp new concepts, excellent prioritization skills, and a commitment to maintaining a well-organized work environment.
• Customer-Oriented: Enjoys engaging with customers and consistently projects an energetic and positive demeanor.
• Strong Follow-Up & Follow-Through: Ensures all tasks are completed promptly and efficiently.
• Technologically Proficient: Possesses a basic understanding of computer systems and programs.

What You Will Bring:

• Store Support: Address daily store needs and develop a comprehensive understanding of Bulgari’s operations, policies, procedures, history, collections, and inventory.
• Brand Presentation Assistance: Maintain the brand’s high standards through a professional appearance, manner, and demeanor.
• Sales Support: Assist the sales team with various activities, including preparation, client entertainment, product presentation, and finalizing sales transactions.
• Inventory Management: Provide support during the selling ceremony and actively participate in quarterly inventory checks.
• Event Coordination: Help organize and host in-store activities such as Masterclasses, Trunk Shows, and other jewelry events.
• Customer Service Assistance: Assist with various customer service tasks, including managing repair follow-ups, handling phone inquiries, and ensuring the boutique maintains luxury standards in appearance.
• Private Client Relations Manager Coordination: Led all PCRM efforts, facilitated gifts for clients, and executed seasonal campaigns and special events.
• Flexible Schedule: Maintain availability to work a flexible schedule, including weekends and some holidays, following business needs.

Additional information:

The total compensation package for this position may also include other elements, including a full range of medical, financial, and other benefits (including 401(k) eligibility and various paid time off benefits), dependent on the position offered.

Bulgari is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, and protected veteran or marital status.

Bulgari