Apply today to join the largest Global Investment Bank in the world and embark on an exciting and rewarding career!
MUST be LOCAL TO New York City, NY for ON-SITE WORK MODEL
DESCRIPTION
Support a team of 10+ principals with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.
RESPONSIBILITIES
– Process expense reports and invoices. Ensure company policies are followed and items are processed within provided guidelines.
– Act as a subject matter expert for policies and procedures.
– Arrange extensive travel, both domestic and international
– Manage the logistics of both internal and external meetings
– Provide support on organization of internal and external events, including catering and transportation
– Assist with staff on-boarding and off-boarding, which includes requesting equipment set-up and system access
– Produce high quality emails and messages to individuals at all levels of the organization
– Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly.
QUALIFICATIONS
Must Haves
· 3-6 years of experience in Financial Services/Banking environment
· Experience managing calendars for high-level executives and teams
· Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)
· Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)
· Proficiency with Zoom (to help setup/coordinate internal meetings)
· Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)
INTERVIEW PROCESS
1st Interview (Video)
2nd Interview (Onsite)
Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
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