BCforward is seeking a highly motivated and experienced Executive Events Coordinator
Title: Executive Events Coordinator
Location: Chicago, IL 60654
Duration: 6 Months Contract
Pay Rate: $27/Hr. On W2
Roles & Responsibilities:
The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
Continuously research and report innovative and creative event and entertainment options
Solid office management / workplace environment knowledge
Strong customer service and executive interaction experience
Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
Pre, onsite and post event logistical management
Key stakeholder for G-Cal calendar management for internal event space
Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time
Required Skills:
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client’s needs
Experience in managing budgets, financial planning and tracking
Excellent problem-solving skills with ability to creatively negotiate demands
Results-oriented, customer-driven, and organized
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
BCforward
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