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Executive Events Coordinator

$$$

BCforward is seeking a highly motivated and experienced Executive Events Coordinator

Title: Executive Events Coordinator

Location: Chicago, IL 60654

Duration: 6 Months Contract

Pay Rate: $27/Hr. On W2

Roles & Responsibilities:

The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events

Continuously research and report innovative and creative event and entertainment options

Solid office management / workplace environment knowledge

Strong customer service and executive interaction experience

Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

Continuous development of team playbooks and standard operating procedures

Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.

Pre, onsite and post event logistical management

Key stakeholder for G-Cal calendar management for internal event space

Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.

Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

Management of event statistics and ad hoc reporting

Manage various workplace projects as assigned

Multitask many events and projects at one time

Required Skills:

Experience will be evaluated based on alignment to the core competencies for the role

Highly personable and customer service focused with great attention to detail

Excellent written and verbal communication with ability to proactively address client’s needs

Experience in managing budgets, financial planning and tracking

Excellent problem-solving skills with ability to creatively negotiate demands

Results-oriented, customer-driven, and organized

Assess and prioritize workload in a strict deadline centric environment

Thrive on teamwork and overcoming obstacles

Ability to work a flexible schedule as needed

In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

BCforward

Related jobs:

Crew Call: Various Positions for ULB TV Movie

Job Description:
An ultra-low-budget (ULB) TV movie is seeking dedicated crew members for a 13-day shoot in the metro Atlanta/Marietta, GA area. This is a local hire or work-as-local opportunity, with no lodging or travel provided. We’re looking for passionate professionals ready to bring their expertise to a collaborative environment.

Open Positions:

  • Coordinator
  • Production Designer & Props
  • Costume Designer
  • Sound Mixer
  • 1st & 2nd Assistant Directors (AD)
  • Gaffer & Key Grip
  • 1st & 2nd Assistant Camera (AC)
  • Hair & Makeup Artists
  • Production Assistants (PAs)

Job Responsibilities:

  • Collaborate with the production team to execute a high-quality TV movie within budget constraints.
  • Deliver professional and efficient work in your designated department.
  • Maintain a positive and adaptable attitude on set.
  • Follow the production schedule and meet all deadlines.

Requirements:

  • Previous experience in your respective role is highly preferred.
  • Must be local to the metro Atlanta/Marietta area or willing to work as a local.
  • Reliable transportation to and from set.
  • Strong work ethic, attention to detail, and a team-oriented mindset.

Compensation Details:

  • Ultra-low-budget rates in accordance with ULB guidelines. Specific rates will be provided upon offer.

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Expiration date:
01-23-2024

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