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DESCRIPTION
Support a team with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.
RESPONSIBILITIES
- Process expenses (high volume) and invoices with high level of attention to detail.
- Ensure policies and procedures are followed.
- Make elaborate travel arrangements (domestic and international) and prepare detailed travel itineraries
- Manage calendars, and proactively identify and resolve calendar conflicts
- Coordinate event/meeting logistics (set-up of conference rooms, invites, audio/visual requirements)
- Monitor, screen and respond to emails in a timely manner
- Phone coverage
- Provide peer back-up coverage
QUALIFICATIONS
- 4-6 years of experience in Financial Services/Banking or Big Corporate environment
- Experience managing calendars for high-level executives and teams
- Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)
- Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)
- Proficiency with Zoom (to help setup/coordinate internal meetings)
- Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)
Soft skills:
- Excellent verbal and written communication
- Enthusiasm and energetic
- A “Can Do” Attitude and flexible to changing environments
- Professional confidence (must be able to articulate)
- High level of organizational skills
Dexian/Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
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