Entertainment Careers Casting Calls and Auditions

Role (Overview of the Position)

We’re looking for a professional, proactive, highly organized Executive Assistant to play a key role in our growing team. You’ll be responsible for assisting our CEO with administrative duties such as making travel arrangements, overseeing itineraries, managing projects, coordinating events, answering phone calls, assisting in retail sales and playing a key role in our CEO’s success and efficiency in driving the company forward. This role is acting as the the right hand to the companies CEO and Creative Director which requires an individual with many skillsets and who is highly organized, attentive to small details and self motivated. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Please include an up-to-date resume and a cover letter of why you feel you’re the person for this role.

*Must be able to commute daily to the Nashville, TN studio as this is an in-office only position.

Responsibilities (Tasks Associated with the Role)

• Act as the main point of contact for the CEO
• Support CEO with meeting preparation and take notes
• Maintain Calendar and Scheduling for CEO – Gatekeeper
• Manage Email Inbox for the CEO
• Drive process creation for key CEO / EA processes
• Lead Special Projects
• Helping CEO Prepare for Meetings
• Proactively Evaluate and Manage the needs of the CEO
• Manage Travel that makes it low resistance and lightweight for the CEO
• Office Management – Maintain office supplies (paper goods, printer ink, coffee, etc.), manage cleaning service, organize and distribute mail, sort company mail – follow as needed, and other things that arise in office management
• Mentor and coach EAs around the company for other executives
• Other Duties Lined out as needed by the CEO
• Helping the CEO stay on his important habits and tasks
• Ensuring the CEO is working on the most important priorities at all times w/ a clear schedule to accomplish them.
• Helping the CEO identify opportunities to delegate things to other team members proactively
• Accompany CEO on key meetings and occasionally be in place of CEO on meetings
• Assist in customer service, retail service, and fulfillment services on an as-needed basis
• Assist in event management
• Assist in product development process responsibilities such as supply chain and factory communications
• And other responsibilities as needed

Results (Expected Accomplishments)

• Keeping a seamless and organized schedule for the CEO
• Maintain 24 hour response time or less for all emails asking for CEO reply
• Ensure 100% of meetings on CEO’s schedule have agendas (Outcome, Agenda, Output, who on call, etc.)
• Strive for 100% no conflicts on calendar and all resolved at least 48 hours prior (including personal events)
• Ensure consistent cadence for weekly communication

Requirements (Expected Proficiencies)

• Great at working with a team
• Experience supporting a high-level executive
• Possession of exceptional organizational skills and a strong attention to detail
• Superior written and verbal communication skills
• Able to maintain a high degree of confidentiality in all situations
• Proficient in Apple products, Google, Slack
• Ability to organize a priority-based daily workload
• Able to meet deadlines in a fast-paced, quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• The ability to hold a conversation in both Spanish and English languages is a bonus, not a requirement
• Ability to travel domestically and internationally immediately upon hire
• Must be willing and able to work from the Nashville, TN offices

This job description is not all-inclusive and certain activities, duties, or responsibilities may be required of the employee as needed.

About Absolutely Ridiculous

Absolutely Ridiculous® was founded in 2021 by the award-winning artist “✘” as a creative endeavor reimagining sporting goods as functional art. ✘ combines ideas of art, fashion, luxury, music, pop culture, and sports.

Based out of Nashville, TN, ✘ is most known for his iconic artwork creating the Ice Cream Baseball Glove, a reimagined baseball glove that has challenged the way that we view sporting goods design and on-field self-expression. Chosen by Amazon as a 2022 winner of the NEXT Award for Emerging Sports, Music, and Entertainment Company of the Year, Absolutely Ridiculous is the fastest-growing sporting goods brand in the world as they transform the way the sport is played by providing unprecedented self-expression and creativity for fans and athletes alike of all ages, sexes, and nationalities around the world.

Absolutely Ridiculous

AGC Studios is currently seeking a business affairs assistant to provide administrative support to the Business and Legal Affairs team. This is a great opportunity for a business-minded individual looking for broad, hands-on experience with the operations, financial, business and legal aspects of an entertainment studio with room to grow in a tight-knit organization.

DUTIES AND RESPONSIBILITIES:

• Customary administrative duties, including arranging conference calls, scheduling meetings, saving and organizing files to the server, assisting with the preparation of travel and expense reports.

• Take primary responsibility for tracking business affairs transactions and updating and maintaining reports for management, including regular status reports on all development, talent, production financing and distribution deals for weekly distribution to key executives within the company.

• Review executed contracts and draft summaries of key contract terms for intracompany distribution.

• Oversee, lead, and assist applications and preparation of information sheets for union projects, including guild signatory applications under the supervision of company personnel.

• Organize, coordinate, and ensure a heavy load of documents signatures from appropriate parties via electronic signature (i.e., Docusign) or in-person are signed on a timely basis, including coordinating signatures via notary services.

• Take primary responsibility for the coordination of document delivery to project distributors (i.e., contracts, licenses, insurances, certificates, notice of delivery, etc.) in cooperation with production counsel, production personnel, and other AGC personnel.

• Attend various meetings each week to discuss development and production of the film and television slate.

• Additional duties as directed by senior personnel, including, but not limited to, maintaining/organizing files on the server, administering approval requests, tracking of past projects, and other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree (B.A.), ideal candidate with 1 – 2 years of work experience within Business Affairs, Legal, or other related departments.

• Ability to work collaboratively with other members of the Operations and Content teams, senior leadership, outside attorneys, as well as other assistants.

• Excellent verbal and written communication skills and the ability to multi-task.

• Proficient on Microsoft Word, Microsoft Outlook, Microsoft Excel.

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

• Commitment to excellence and high standards with an acute attention to detail.

• Ability to work on complex projects with general direction and minimal guidance.

• Good judgement with the ability to make timely and sound decisions

• Creative, flexible, and innovative team player

• Strong organizational, problem-solving, and research skills; able to manage priorities and workflow.

• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.

COMPENSATION AND BENEFITS:

• Minimum annual compensation of $45,875

• Health, dental, vision, short-term disability, long-term disability, and life insurances (eligible on first full month of employment)

• Eligible for 401(k) retirement plan subject to plan terms (eligible 3 months from date of hire).

• Paid holidays (10 business days per year) and telephone plan reimbursement

ABOUT AGC STUDIOS:

AGC Studios was founded and launched by Chairman and CEO Stuart Ford in February 2018 as a platform to develop, produce, finance and globally license a diverse portfolio of feature films, scripted and unscripted television, and digital content from its headquarters in Los Angeles, AGC Studio’s Hollywood output has a wide-ranging multicultural focus, designed for exploitation across an array of global platforms including major studio partnerships, streaming platforms, traditional broadcast and cable television networks and independent distributors, both in the U.S. and internationally. To succeed at AGC Studios, each and every member of the team must exert continuous effort toward achieving these goals not only as individuals, but as a team. Practically, this means that the people we employ make wise decisions, communicate effectively, excel under pressure, are passionate about what we do, and elevate other members of our team by fostering a culture of doing rather than dividing. Our work environment is about moving faster than the competition and is best suited for people who share our values and vision.

AGC Studios

Who We Are…

The Ned NoMad is a new members’ club and hotel that opened in the heart of New York in summer 2022. It’s the first international ‘Ned’ site to open following the launch of The Ned London in 2017.

The Property…

Located in The Johnston Building and formerly the NoMad Hotel in Manhattan, the property was built in 1903 as a store and office building. The original architectural features have been honored, with interiors designed by the Soho House Design team.

The Ned NoMad offers a mix of members-only and public spaces, including 167 bedrooms and suites. Ned’s Club will give members access to a rooftop bar and terrace restaurant as well as a first-floor bar, grill and lounge with live entertainment from The Atrium Stage, seven nights a week. New to the property is Cecconi’s, a modern day classic Italian restaurant.

The Role…

We are looking for an Assistant Front Office Manager to support and report directly to the Front Office Manager. This is a fast-moving business, so we are looking for the right individual to be autonomous and be able to pick up multiple tasks and projects at once.

Our culture is pacey but supportive, so you must be able to work in synergy with your peers and the different departments around you. Being an active communicator who is detail-oriented and guest centric is a must to ensure the front office operations are seamless and effective.

Primary Responsibilities:

• Manage and oversee the front office while maintaining operational procedures and delivering a consistent level of high standards of customer service within the department.
• Respond in courteous, professional, and rapid manner to resolve all guest and staff difficulties.
• Maintain adequate inventories and assist in ordering operating supplies.
• Process all guests’ disputes and claims.
• Influentially promote and mentor staff to achieve departmental goals, related to payroll, expenses, staffing levels and guest service.
• Manage staff in all aspects including recruiting, training, schedules, payroll, staff complaints and disciplinary procedures while supporting the new hire on-boarding process with all new employees.
• Coordinate Front Office activities with other departments for all VIP check-ins.
• Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Responsible for preparing daily reports and financial summaries for leadership.
• Act as concierge for hotel guests while also supporting check-in/out, restaurant suggestions and car services.
• Upholds Mystery Shopper guidelines and all Service Standards.
• Assess staff performance, conduct appraisals, and strategize for improving staff performance.
• Greet hotel guests and members upon arrival.

Requirements:

• A minimum of 3+ years of experience in a fast paced and professional environment
• Previous Front Office Manager or Assistant Front Office Manager experience managing a unique and special stay for all members and guests
• Proven success of “champion of the culture,” facilitating excellent communication and engagement
• Team focused with an understanding of the bigger picture and how you can contribute
• Able to effectively manage different stakeholders and be persuasive

Our Doors Are Yours to Open:

The Ned is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Work Perks…

• Medical, Dental, Vision, Company Paid Life, STD, LTD Insurance
• Referral bonus + competitive compensation
• Career development, career training and the opportunity to work internationally
• Flexible work schedules
• Discounted family rates
• Family meals, complementary Night Stay (every 6 months of service)
• Two weeks’ vacation, 9 days PTO, 9 Holidays and much more

The Ned

EXECUTIVE ASSISTANT

San Francisco Office

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented, dedicated and highly motivated individuals as members of our Professional Staff. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a full-time Executive Assistant who will provide senior-level support to two to three Partners and will be the point person for several other Lawyers (Counsels and Associates). The role is based in San Francisco, CA and will report to the San Francisco Office Manager.

The ideal candidate will be a motivated individual with a client service mindset who is eager to use business development and project management skills in a fast-paced, collaborative and team-oriented environment.

Responsibilities include but are not limited to:

• Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.

• Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

• Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.

Business Development/Client Impact:

• Understand business development and client priorities of each supported Partner/Lawyer.

• Maintain and update current list of contacts and business activities in CRM/Interaction database.

• Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

• Build relationship with clients and client assistants.

• Execute requested follow up calls with clients.

• Schedule client entertainment and assist with local event management.

• Assist with preparing materials for use in meetings, pitches and proposals.

• Undertake research in support of Partners/Lawyers’ business development as directed.

Administrative Support:

• Support billing and collections, liaise with billing coordinators, initiate and edit pro formas.

• Track and enter Partner/Lawyers’ time submissions.

• Proactively manage Partners’ calendars, assist with planning and scheduling of internal and external/client meetings as directed.

• Coordinate travel and accommodations based on Partners/Lawyers preferences.

• Complete and submit timely expense reports.

• Manage document production and filing, including storage and disposal of confidential client information.

Teaming:

• Provide coverage for other assistants who are out of the office.

• Provide training and support to new assistants.

• Participate in team meetings and projects, collaborate to improve processes and elevate overall team performance.

•Requirements:

• A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.

• Strong interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.

• A great sense of client service and comfortable working in a high pace environment.

• Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system. Knowledge of Interaction, a +.

• Excellent project management and analytical skills.

• Strong presentation and writing

• Interpersonal skills and the ability to interact credibly, diplomatically and effectively with all levels within the firm and with clients

• Ability to work on-site, in the office four days a week, with the option to work remotely one day a week

• An undergraduate degree or relevant professional or industry experience is required.

Debevoise & Plimpton LLP is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, or national origin or any other legally protected category in accordance with U.S. law.

Debevoise & Plimpton

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

The Project Management Coordinator (“PM Coordinator”) will contribute to Reed Smith’s value proposition by driving operational excellence and fostering an inclusive, collegial culture. The role will advance the Global Private Equity Chair’s (“PE Chair”) priorities and values, both independently and as a member of a key team (“The Team”).

Key drivers for success are strong organizational and project management skills, understanding of the clients and the legal projects in Private Equity for the clients, commitment to internal and external client service, and a high degree of drive, initiative and judgment.

This role will be a member of a fast-paced team that supports the PE Chair in driving forward business development, client on-boarding and client service. The candidate must be adept at navigating complex, high-pressure environments and be comfortable working both independently and as a member of a fast-moving team. The Team is expected to function as a singular unit, with each member contributing to ensure tasks are completed, processes are continuously improved, communication flows and deadlines are met. The candidate will interact directly with clients and partners across Reed Smith, maintaining and fostering positive relations.

This role will be required to use project management methodologies and tools to facilitate and execute project management, process improvement initiatives and process mapping efforts. The role will be expected to organize and manage projects, including follow up, for the practice, draft engagement letters and project plans, as well as help scope and price projects, for clients, as well as facilitate the full process of on-boarding and intake of new clients to the Firm.

Essential Functions

Responsibilities may include but are not limited to:

Take ownership of own tasks and projects, as well as organization of team tasks and projects, keeping status updated in team tracking documents, and contributing to team meetings and team communications with key updates and status information; demonstrate flexibility and ability to be nimble in the face of changing priorities as well as ability to juggle multiple tasks/projects simultaneously.
Manage multiple projects concurrently, juggling priorities, deadlines and essential project management duties for each respective project.
Track and follow up on open items for the practice.
Write engagement letters, including project scoping and pricing, with input from firm partners, PE Chair, Client Value Team, and others on the Team. Must be able to apply own understanding / research of project to draft scoping and assumptions for partner review.
Create matter workstreams, including for full engagement and onboarding process of new clients.
Extrapolate team projects and assignments from a high volume of emails.
Continually compare matter progress to budget utilization and convey status, as appropriate.
Proactively manage changes in project scope, identify potential risks and devise contingency plans as appropriate.
Attend client and internal planning meetings, taking note of action items and follow up.
Actively participate in initiatives set by PE Chair; help define and prioritize objectives, meet with stakeholders, source and analyze data, coordinate participants, monitor milestones, drive progress against plan and provide updates to sponsors and other relevant leaders.
Enter and release time spent on Project Management and Legal Project Management for clients in the firm’s Time Entry system (currently Intapp), such that PE Chair can charge PM/LPM activities to clients as appropriate.

Requirements

Education: College degree or related experience required

Experience: Minimum three to five years of relevant working experience, with at least one year of experience managing large scale projects. Experience with use of technology to further project management. Law firm or professional services experience a plus.

Skills:

Strong organizational skills and attention to detail a must.
Ability to quickly and effectively prioritize and execute tasks in a high-pressure team–based environment is crucial.
Ability to respond appropriately to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
Adept at conducting research into project-related issues and products. Willingness to work remotely with the global team and maintain seamless communication.
Computer proficiency with advanced skills in Microsoft Excel, Microsoft Word, and MS Project (or equivalent) are required, Power BI and Visio preferred.
Must be able to learn, understand and apply finance skills and new technologies.
Experience at working both independently and in a team-oriented, collaborative environment is imperative. Ability to elicit cooperation from a wide variety of sources, including senior partners, clients and other constituents.
High level of professional maturity and integrity, demonstrable good judgment in sensitive and/or complex situations and unwavering discretion with confidential information.
Excellent verbal and written business communication skills with extensive experience creating presentations, visual and verbal.
Ability to compile, review, analyze and synthesize data – financial, demographic or otherwise – to determine logical conclusions or provide recommendations based on data and information that is varied in context, content, and format.
Results-oriented self-starter with a high level of initiative who takes ownership, prioritizes, manages multiple complex and time-sensitive projects, and can meet competing deadlines with little guidance or oversight; ability to bring together multiple stakeholders to help drive decision; eager to learn through hands-on hard work and adapting to new responsibilities.

Other

Pay Range:This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

NYC: $109,000 – $138,000.

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Physical demands commensurate with job duties.

Typical Mental Demands: Able to work effectively in a fast-paced, high-pressure environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Works in typical office setting and/or remotely. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

Casting Call: Prop Master for Major Food Brand Commercial

Job Description: We are seeking a creative and experienced Prop Master to join our production team for an upcoming commercial for a major food brand. The successful candidate will be responsible for sourcing, creating, and managing all props used on set.

Job Responsibilities:

• Collaborate with the director and production designer to understand the vision and requirements of the commercial.
• Source or create props that are in line with the creative direction of the commercial.
• Manage the prop budget, ensuring all props are accounted for and within financial limits.
• Supervise the transportation, setup, and striking of all props on set.
• Maintain continuity, ensuring props are consistent throughout the shoot.
• Ensure all props are safe and functional for use during production.

Requirements:

• Proven experience as a Prop Master in the film or commercial industry.
• Strong understanding of the production process and how props fit within it.
• Excellent organizational and time-management skills.
• Ability to work under pressure and meet tight deadlines.
• Creativity and attention to detail.
• Willingness to work long hours and flexible schedules.
• Ability to lift and maneuver heavy items.
• Based in or able to commute to Atlanta, GA.

Compensation:

• Shooting Day: $500
• Prep Day: $250

Casting Call: Camera and/or Lighting Personnel

Job Responsibilities:

1. Camera Personnel:

   • Operate camera equipment to capture high-quality film footage.
   • Collaborate with the director and cinematography team to execute the desired visual style.
   • Ensure technical aspects of shooting (focus, lighting, composition, etc.) are up to professional standards.
   • Assist in scene setup and breakdown, including managing and maintaining camera equipment.

2. Lighting Personnel:

   • Design and implement lighting plans to create mood and tone as per the director’s vision.
   • Set up, operate, and maintain lighting equipment.
   • Work closely with camera and production teams to ensure proper lighting for each scene.
   • Adapt lighting setups for a variety of indoor and outdoor locations.

Requirements:

• Prior experience in camera or lighting work in film production.
• Strong understanding of film production techniques and equipment.
• Ability to work collaboratively in a fast-paced, creative environment.
• Flexibility to adapt to changing schedules and shooting demands.
• Strong communication and problem-solving skills.
• Must have reliable transportation to and from locations in Central New Jersey.

Compensation:

• This is a paid gig. Compensation details will be discussed during the hiring process and will be based on experience and role responsibilities.
• Additional benefits may include credit in the film, networking opportunities, and experience working on a professional film set.

Casting Call: NYC Casting Interns

Job Details: We are seeking dedicated and enthusiastic Casting Interns to join our dynamic team in the heart of New York City. This is an excellent opportunity for those looking to gain valuable experience in the entertainment industry.

Job Responsibilities:

• Assist with the organization and execution of casting calls and auditions.
• Support the casting director with scheduling, communications, and session setups.
• Help in reviewing audition tapes and providing feedback on selections.
• Maintain a database of talent and update records regularly.
• Coordinate with agents and manage correspondence.

Requirements:

• Passion for the entertainment industry and a keen interest in the casting process.
• Excellent organizational and communication skills.
• Ability to work well under pressure and meet tight deadlines.
• Proficiency in Microsoft Office and database management.
• Currently enrolled in or recently graduated from a related field (Theater, Film, Communications) is a plus.
• No prior experience in casting required, but must be willing to learn and adapt quickly.

Compensation: This is an unpaid internship, ideal for those who are seeking college credit or those who want to gain hands-on experience in casting for film and theater.

Our well-known entertainment/telecom company is seeking a talented and experienced Art Director to join our dynamic team in the heart of New York City. As an Art Director, you will play a crucial role in shaping the visual identity of our brand and ensuring a cohesive and engaging design across various platforms. This is a hybrid, contract position with ongoing potential.

Responsibilities:

• Demonstrate advanced proficiency in Figma.
• Build and maintain Figma components and libraries, including variants.
• Extensive experience working on an enterprise-scale design system.
• Strong understanding of design principles and their application within a systematic framework.
• Showcase serious typography and design skills.
• Notably strong execution in visual design, ensuring a high level of craftsmanship.
• Preferred: Experience with an enterprise-scale Brand-to-Product design system.
• Specific experience on the Brand/Marketing end, differentiating from more concept/key art-focused roles.
• Must be based in New York City

Required Qualifications:

• Must have expertise in Figma.
• Must have experience building Figma components and libraries, including variants.
• Must have experience working on an enterprise-scale design system.
• Must possess strong typography and design skills; not suitable for individuals primarily focused on concept/key art.
• Significant Figma design system experience, ideally as a strong contributor or lead.
• Experience designing for email.
• Experience generating design documentation.
• Experience with an enterprise-scale Brand-to-Product design system, specifically on the Brand/Marketing end.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.

Opportunity Awaits.

Solomon Page

About NYC Health + Hospitals:

Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description:

We are looking for someone with an interest in fine art with an emphasis on collections management, archiving, and/or research. Under direct supervision, the Collections Manager assists assist with digitizing collections and incorporating images into collections database, re-housing collections, general object research, object care and maintenance, and cataloging and processing art objects relating to NYC Health + Hospitals art collection. This includes familiarizing yourself with the collection’s imagery and projects, sorting, labeling and organizing work, as well as assisting with database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments. Participates in the implementation by appropriate research, liaison and follow-up operations.

General tasks and responsibilities will include:

• Assists in the digitization of artwork accessioned by the collection, including ephemera, photographs of works, condition reports, insurance records, and other pertinent documentation
• Work with the Director of Collections on the database, standardize and supervise data entry consistent with city guidelines and industry best practices
• Prepares drafts of reports, memorandums and other correspondence dealing with collection planning and assigned projects.
• Performs library research, studies and other information gathering activities and prepares these materials for input into database, reports and/or meetings and conferences.
• Input CMS related content to Bloomberg Connects Platform.
• Assists in designing evaluative measures and procedures by which program efficiency and costs effectiveness can be audited and assists in the evaluation audits.
• Liaise with facility contact, donors, artist studios, etc., and coordinate insurance for both inventory and works in transit.
• Track, create, and archive press clippings, both hardcopy & online.
• Maintain physical and database inventory, object files, and archival documentation as well as collection library and exhibition publications.
• Oversee the conservation of artworks and prepare condition reports.
• Performs related tasks as required.

Minimum Qualifications:

1. A Baccalaureate Degree from an accredited college or university in Business Administration, Engineering or Social Science, Health Care Specialization, Physical Sciences or related program; or,

2. High School graduate with four years of experience related to Health Care Program Planning, Research, Design, Operation, Evaluation and Analysis; or,

3. A satisfactory equivalent combination of training, education and experience; and,

4. Demonstrated skills in written and oral communication.

Department Preferences

• Availability: *Assignment will be 14 hours per week for 6 months*
• Strong organizational skills and attention to detail
• Passion for visual art and art history
• Strong written and verbal communications skills
• Awareness of culturally responsive collections management practices
• A Baccalaureate Degree in Museum Studies, Art History, or related fields; or
• A candidate or recent graduate in a Master’s Program from an accredited college or university in Museum Studies, Library Science, Archival Studies or related fields
• 2+ years of experience in collection management

Knowledgeable in:

• Background in arts and collections management
• Art History
• Arts Education
• Museum Studies
• Library Science
• Historic Preservation

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees’ Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs

NYC Health + Hospitals