A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivate organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.
RESPONSIBILITIES
- Maintain complex and detailed calendars
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects for offsite conferences and external events, including catering and transportation
- Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
- Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
QUALIFICATIONS
- 5+ years of Executive Administrative experience in Financial Services/Banking or Big Corporate environment
- Experience supporting Managing Director level or above
- Experience managing calendars for high-level executives and teams
- Experience with Concur for T&E Expense (execs can have high volume of client entertainment, so there are lots of expenses)
- Proficiency within Microsoft Office (Outlook, Teams)
- Proficiency with Zoom (to help setup/coordinate internal meetings)
- Excellent telephone etiquette and ability to manage competing priorities (i.e. calendar management)
- Advanced ability to organize
- Tact and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- College degree is a PLUS
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
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