Entertainment Careers Casting Calls and Auditions

Xcel Mechanical Systems is seeking a full-time Project Manager to oversee the execution of large and complex HVAC and Plumbing construction projects, including project planning, budgeting, scheduling, management and delivery. Our engineering and construction management teams work in some of the most iconic buildings in Los Angeles, with some of the largest owners and general contractors in the nation, delivering projects across the company’s strategic Aerospace, Education, Entertainment, Healthcare and Transportation sectors.

Job Responsibilities:

• Demonstrate extensive knowledge of commercial HVAC and/or Plumbing systems
• Oversee all aspects of construction projects from planning through project delivery
• Establish project objectives, completion milestones, procedures and performance standards
• Manage financial aspects of the contract, including but not limited to financial forecasting, manpower forecasting, job cost tracking, preparing monthly billings, etc.
• Meet or exceed gross profit goals stated in project budget
• Set-up a workable schedule for job cost control, labor, material, equipment and subcontractors
• Set-up a pre-planning meeting with internal project stakeholders
• Work with Purchasing Department on all equipment and material buyout
• Work with Project Team to ensure job drawings and change orders are up to date
• Interface with subcontractors, engineers, city and county officials and clients as required
• Establish and maintain relationships with clients, win additional work
• Communicate effectively and professionally with clients, labor, vendors and subcontractors

Desired Characteristics:

• Self-directed with strong time-management skills
• Resourceful and aggressive in providing high-quality results
• Well-organized and able to meet deadlines and budgets
• Knowledge of the mechanical construction business, including estimating, scheduling and cost control, general knowledge of code requirements, ability to read blueprints, budget preparation, negotiation skills
• Computer proficiency with Microsoft Office productivity tools
• Experience with construction management software platforms

Xcel Mechanical Systems

Construction Project Coordinator

Los Angeles, CA(On-site)

POP MART, founded in 2010 (SEHK: 9992), is a market-leading entertainment company and a global champion of designer toy culture. Through global artist development, IP operations, designer toy culture evangelism, and strategic investments, we have built an integrated platform covering the entire designer toy value chain, allowing artists to focus solely on their craft and giving stage to talent from all over the world. With 4,000+ employees worldwide, POP MART has successfully set foot in more than 23 countries and regions, serving a diverse audience of cultural pioneers and art fans.

What You Will Achieve

Project Manager Assistance

• Assist with building the feishui document and work flow system (RFI, MTL, ICR), compiling documents to be uploaded into Feishui or company system
• Assist with internal coordination and communication of important items between the internal team
• Supprt project manager with phone calls, messages, email, scanning, copying, mailing for project management
• Assist Project Manager with coordinating submittal packages submitted from General Contractor and Architect
• Assist Project Manager with updating the project schedule, and coordinating and tracking daily/weekly report in Jobs-in-Progress
• Assist Project Manager in filing any corporate presentations and uncoming project plan
• Assist Project Manager with city/country building department, mall TI administration for each project
• Assist Project Manager with Mall common area turn over process and documents

Project Coordination

• Obtain, process, file, and track General Contractor and Architect contracts
• Generate, invoice, and track payment for consultants, third party consultants, Architects, General Contractors, City permit and plans
• Update and distribute Jobs-in-Progress
• Receive and distribute construction documents with consultants, internal team and agencies (architectural, structural, electrical, plumbing, electrical,fire sprinkler, and T24)
• Understand each city’s administrative requirements for processing plans, plots, permits, fees, etc.
• Distribute construction start memos
• Update and distribute plan tracker, lot exhibits addenda, and disclaimers
• Other administrative duties as assigned

Document Administration

• Scan and accurately file project-related documents using the company network drives per policies and procedures
• Accurately save and file plans and manage the plan tracker
• Ensure all documents are organized and filed properly
• Compile books, notes, and materials related to projects, lender, frame walk, CFD, project tours, corporate presentations, Mall design guide,etc.

What You Will Need

• Bachelor of 4 years Civil Engineering or Construction Management perfered
• A Minimum of 2 years of previous project coordinator experience related to Commerical TI preferred
• Must be organized and have strong communication skills
• Fast learner and self-motivated preferred

What We Offer

• Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc.
• Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge
• Career development: we work with you to advance your career through short-term assignments, and new experiences, etc.

*POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary.

**As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

POP MART

As an Advanced Home Theater Technician with Geek Squad, you’ll lend your talents to a wide range of complex projects, from diagnosing and repairing home theater devices to wiring an entire home entertainment system. You’ll travel to the clients’ homes and provide a seamless experience by providing complete solutions for their needs. Your projects will include delivery, repair, networking, installation, providing technical advice, recommending products and setting future service appointments. Internally, we refer to this role as a Home Theater Double Agent.

What you’ll do
Deliver, troubleshoot, install and repair complex devices in clients’ home.

Maintain phone and in-person contact with clients to reveal diagnostic discoveries and make recommendations for protecting their products

Provide timely updates to clients and the rest of your team

Basic qualifications
1 year of home theater installation and repair or related experience

Appropriate certifications and licenses according to state law

Must be at least 21 years old

Must have a current, valid driver’s license and clean driving record (employees who work exclusively in Manhattan, New York, area are exempt from this requirement)

Ability to lift or maneuver 75 pounds with or without reasonable accommodation and up to 150 pounds with help

What’s in it for you

We’re committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially during key moments in your life.

Our benefits include:
Competitive pay

Generous employee discount

Financial savings and retirement resources

Support for your physical and mental well-being

About us

As part of the Best Buy team, you’ll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life — in our stores, online and in customers’ homes.

Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We’re committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here.™
Best Buy

TITLE: Senior Booking Specialist

POSITION TYPE: Full time / Exempt

COMPANY: Sharks Sports and Entertainment, LLC

LOCATION: San Jose, CA

REPORTS TO: Senior Director, Booking & Events

POSTING DATED: November 9, 2023

Summary:

Born in 1991, Sharks Sports and Entertainment (“SSE”) has grown into a multi-faceted organization that includes the NHL’s San Jose Sharks, the AHL’s San Jose Barracuda, SAP Center, Tech CU Arena, three Sharks Ice facilities, and the non-profit Sharks Foundation. We are continually growing our organization through expansion in the Bay Area and surrounding communities in Northern California.

We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment.

We live, work, and innovate by a set of Pioneering Principles:

T – Team success is more important than individual success

E – Exceptional experience is non-negotiable in everything we do

A – Appreciate others for their diversity and opinions

M – More risk leads to more rewards and expands our comfort zones

T – Trust that all teammates have the best intentions

E – Empower all teammates to make informed decisions

A – Always say what you really mean and do what you say

L – Lead by showing the respect to others you expect from them

We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether; we are Team Teal.

Position Overview:

The Booking Specialist is responsible for booking both corporate and private events at SAP Center at San Jose and Tech CU Arena. They will solicit new and potential business for groups ranging from 100 to 10,000. They will oversee the sales process from sale to services and continuing to foster the client relationships for future business. They will work in cooperation with the internal departments for each venue to ensure successful implementation.

Essential Duties and Responsibilities:

• Prospect new business via previous contracts, networking, trade publications, resource guides, and cold calls. Target the local hospitality industry – event planners, corporate planners, and direct corporate level decision makers to sell private events
• Research the market on potential new leads and develop tie-in opportunities within Sharks Sports & Entertainment to enhance value
• Enhance internal existing offerings to maximize the event and revenue.
• Show available spaces to prospective clients and actively sell venues
• Develop client relationships and enhance existing relationships to maintain renewal business.
• Work with creative services to create/develop and generate professional sales presentations by compiling necessary information such as research, data, photos, etc.
• Provide weekly reports on sales activity/expenses and results to track own performance as well as event performance
• Collaborate with cooperate partnerships to provide event opportunities to existing clientele
• All other duties assigned by the Senior Director of Booking & Events

Qualifications:

• Bachelor’s degree in business, hospitality, or related field
• Minimum of 5 years’ experience in corporate sales and marketing environment with evidence of solid business acumen and understanding of how to manage sales opportunities
• High level of integrity with professional, business-oriented demeanor a must
• Capable of developing a successful sales strategy and have a working knowledge of the industry and community
• Understand the market and have a pulse on industry opportunities
• Proven ability to initiate high-level contracts of prospective customer with strong persuasion and negotiation skills to close the sale
• Evidence of ability to establish and maintain effective business relationships
• Demonstrate effective verbal and written communication skills with the ability to communicate with various levels of prospective clients and vendors
• Detail oriented with exceptional skills and the ability to manage multiple events and sales prospects
• Ability to identify issues, formulate solutions and alternatives and resolve the issue in a timely manner
• Ability to work well in a team environment and effectively across functional areas
• Proven track record of excellent guest service
• Self-motivated with excellent management and sales skills
• Computer proficient, including Microsoft Suite
• Experience working in sport and entertainment venues, conventions centers or hotels in hospitality sales capacity preferred
• Must be willing to work nights, weekends, and holidays

Physical Requirements

• Ability to sit, stand and utilize a computer for extended periods of time
• Communicate via phone and email with a variety of individuals
• Ability to bend at the waist, reach overhead and lift up to 40 lbs. with or without accommodation
• Physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation
• Ability to work occasional extended hours including nights, weekends, holidays (all with advance notice)

What We Offer:

• Competitive compensation (Hourly rate and variable incentive plan)
• Medical/Dental/Vision/Flexible Spending Accounts (all LGBTQ+ friendly)
• Pretax Transportation Benefit
• 401K (pre-tax and Roth options)
• Minimum of 10 Paid Holidays and Wellness Days per year
• Complimentary or discounted sports and concert tickets
• Other League & partner discounts
• Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways and free parking
• An inclusive culture which values diversity of background and a passion to improve our SSE’s commitment to change with impact on our community and industry
• Potential for flexible scheduling and telework opportunities

This position is not eligible for U.S. work authorization sponsorship.

Pay Rate

• The pay rate for this role is $95,000 a year

Our Commitment to Diversity, Inclusion & Belonging

Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications – in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

Equal Opportunity Employer

Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans’ status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.

Notice to Recruiters and Agencies

SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE’s HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.

San Jose Sharks

Company Description

All Pro Sports & Entertainment, Inc. is a world-class sports management firm specializing in the representation of sports professionals. Our team offers 30+ years of experience and specific expertise in every facet of sports professional management. We have a valued reputation and deep commitment to our clients’ careers, and have the privilege of representing several of the most respected and celebrated names in sports. Our clients range from athletes, coaches, and broadcasters in various sports.

Role Description

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting the President and General Counsel in the smooth operation of our sports agency and law practice. The Administrative Assistant will facilitate office organization, manage incoming and outgoing communications, coordinate scheduling, data entry, and assist in event planning. Seeking a highly-organized individual who possesses strong communication skills and a proactive attitude. This is a full-time, on-site position located in Denver, CO. This role will occasionally require extended hours.

Qualifications

• Bachelor’s degree
• At least 3 years of experience in an administrative support role
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• An eye for detail and commitment to accuracy
• Customer service focus with a proactive approach to problem-solving
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Suite, and design tools such as Adobe or Canva
• Availability to work on-site in Denver, CO
• Availability to work full time with the flexibility to occasionally work extended hours

All Pro Sports & Entertainment, Inc.

Company Description

Laight Street Media is a strategic entertainment agency that develops mutually beneficial pop culture brand partnership moments to reach and engage consumers. We create meaningful, impactful entertainment experiences that bring people together, spark conversations and inspire change. We are committed to working with clients who share our vision and values.

Role Description

This is a contract remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and assisting with day-to-day operations, managing phone calls, and ensuring effective communication.

Role & Responsibilities

Office Management:

Manage and maintain office supplies, equipment, and facilities.

Coordinate office procedures and ensure administrative efficiency.

Communication Handling:

Answer and direct phone calls, emails, and inquiries to appropriate parties.

Draft and edit documents, emails, and other communications.

Scheduling and Calendar Management:

Schedule appointments, meetings, and conference calls for executives.

Maintain and organize calendars, ensuring timely reminders.

Data Entry and Record Keeping:

Enter and update data in databases or spreadsheets.

Organize and maintain filing systems for both digital and physical records.

Travel Coordination:

Arrange travel plans, including flights, accommodations, and itineraries.

Ensure travel expenses are documented and processed accurately.

Meeting Support:

Prepare meeting rooms, including setup of equipment and materials.

Take meeting minutes and distribute them to relevant parties.

Administrative Support:

Assist with the preparation of reports, presentations, and documents.

Handle routine administrative tasks to support the overall functioning of the office.

Client and Visitor Relations:

Greet clients, visitors, and guests in a professional and friendly manner.

Ensure a positive experience for guests and assist with their needs.

Research and Information Gathering:

Conduct research on various topics as assigned.

Compile and organize information for projects and reports.

Problem-Solving:

Address and resolve administrative issues and challenges promptly.

Identify opportunities for process improvement and efficiency.

Qualifications

• Strong administrative assistance and secretarial skills
• Excellent phone etiquette and communication skills
• Experience supporting executives and managing calendars
• Proficient in clerical skills like typing and data entry
• Dedicated and willing to learn
• High attention to detail and strong organizational skills
• Familiarity with Microsoft Office and Google Suite
• Associate’s or Bachelor’s degree in business administration or a related field is a plus

Laight Street Media

Job Title: Administrative Assistant (supporting 2 execs in TV production)

Location: Culver City, CA (Hybrid – in office 3x/week but may need to come 4-5x/week some weeks depending on need)

Duration: 3 months (90 days then convert if needed – looking for someone who is a good long-time fit)

Require experience in a production environment, studio, or talent agency but NOT a production assistant role.

Job Description:

Provide general administrative and production functional support to two SVPs on the TV physical production team. Provide full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination. Also support production needs for any assigned shows.

Responsibilities:

• Provide organizational and administrative support to two SVP’s
• Coordinate travel, visas, schedules and other travel logistics
• Generate travel and expense reports
• Schedule/Calendar/Phone management
• Create and maintain global contact sheet for channel personnel
• Invoice tracking & processing
• Create and update presentations, letters, and other forms of management reports and communications
• Manage calendar and activities (Setting meetings, Call list, etc.)
• Internet research

Skills & Competencies:

• Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)
• Attention to detail and accuracy
• Strong written and verbal presentation skills
• Superb organizational and time management skills
• Proactive and thorough in their approach
• Takes responsibility and ownership for tasks
• Can work independently to achieve goals and has a positive attitude
• Has a global perspective and appreciation for cultural differences
• Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
• Able to multi-task and work well with others
• Discretion and integrity
• At ease in fast-paced, high energy, ever-changing work environment
• In Depth knowledge of the television/entertainment industry
• 3-5 years of experience at a busy desk at a streamer studio or entertainment agency
• Experience working in a fast pace environment with tight deadlines
• Education: B.A., B.S., or equivalent preferred

Pinnacle Group, Inc.

{Posted on behalf of Scooter Braun Projects LLC.}

JOB TITLE: Executive Assistant, Brands & Ventures

DEPARTMENT: Brands & Ventures

REPORTS TO: President, Brands & Ventures

OVERALL RESPONSIBILITY

The EA provides direct, sophisticated administrative support to assigned Executive and Department. The EA will ensure the smooth operation of the team by performing tasks as directed and required. The EA will monitor and help manage internal and external activities, timelines, and obligations as well as help prepare and review reports, memos, pitches, and correspondence for internal and external meetings and other purposes.

The EA will also assist in the development and implementation of processes, tools, metrics, initiatives, infrastructure and technology that will support and improve the operations of the Department.

ADMINISTRATION

• Oversees schedule of appointments, meetings, events for Executive: scheduling, connecting calls, booking travel and all travel logistics
• Maintains priorities and workflow on daily basis with a coordination of activity follow up based on Executive’s direction or needs
• Assists the Executive in preparing meeting agendas/presentations, attend meetings to record and transcribe minutes as needed, and compose general correspondence and emails for Executive as directed
• Project manages special assignments: licensor approvals, events, high-level confidential documentation storing etc.
• Covers business growth, development, content, fashion, lifestyle, investments, non-profit
• Creates Expense Reports and maintains internal databases

QUALIFICATIONS

• 2+ years of prior entertainment industry administrative assistant experience
• A willingness to embrace change and adapt strategies on the fly, with a positive mental attitude
• Ability to maintain the flow of the workday by anticipating problems and prioritizing solutions, with the ability to calmly manage high-volume workload
• Organizational agility in being able to lead, work independently, effectively communicate to diverse audiences, manage multiple deadlines, and constantly prioritize and re-prioritize tasks
• Ability to maintain a high degree of discretion in all aspects of the job, displaying courtesy and professionalism in all contacts, and managing high-pressure situations effectively
• Strong project management and excellent writing skills as well as excellent relationship and communication management
• Awareness; ability to observe and anticipate needs by being aware of office activities and offering suggestions to increase efficiency
• Exceptional proficiency with MS Office (Excel, Word, PowerPoint), iOS (keynote), Canva, and Adobe Acrobat

HYBE

Job Description – Events Coordinator

Based: Miami, FL (Hybrid Position: 2 day WFH after probation period)

Salary range: $50,000 – $60,000

Reports to: CEO

We are seeking a highly organized and responsible Event Coordinator to join our growing organization. This person will play an integral role in assisting in building the profile of our company through marketing and distribution efforts, events and social media outreach. In this role, you will develop new and exciting narratives, engage with clients, build strategic relationships and partnerships. The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly

You will thrive in this position if you have a friendly, outgoing personality, are self-motivated, organized and a self-starter and enjoy a challenge and a fast-paced environment!

Key Responsibilities:

• Planning event details and aspects, including all logistics, promotion, seating, dining and guests
• Maintaining relationships with venue barters, hotels, catering companies, etc
• Overseeing travel details for the CAA staff attending (hotel reservations, flight itineraries, ground transportation, etc)
• Ensure CAA materials have been sent out to venue (books, CAA promotional materials)
• Ensure attendee tags are printed in time and all the titles fit the tag size
• Attending the events and ensuring success / Ability to travel up to 20 times a year
• Establishing and maintaining relationships with vendors, venues and sponsors
• Ensuring that all sponsors deliverables have been carried out
• Remaining under budget with all costs; always keeps costs in mind when planning
• Managing events and addressing potential problems that may arise before and during the event
• Ability to manage multiple events that may happen within a close date range
• Planning for potential scenarios that could impact the integrity of the event
• Oversees promotion of events through work with our Digital Marketer and eblast promotion, LinkedIn and Eventbrite promotion and other avenues to create visibility and attract attendees
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Works along sales team on launch conference RSVPs to ensure good attendance and sponsors deliverables

-Pulls lists of invitees for teams

– Invites CAA clients and contracts (over the phone and email) to CAA events, reaching

goals set

-Strives to obtain purchased tickets through LinkedIn, Eventbrite and e-blast

-Oversee sponsors relationships if needed, particularly regarding the set up of

engagement tables and banners

• Office admin tasks:

– Manage inventory of office supplies

• Office logistics/shipment:

– Coordinate delivery of freight, building and printer to Miami office

– Coordinate delivery of advertiser copies for clients with printer

– Coordinate delivery of conference copies to the venue

– Coordinate delivery of banners/marketing materials to venue and back to office

– Coordinate print dates with publisher

– Coordinate shipping of publication to current partners

Desired Skills and Experience:

• Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job – both internal staff and external contacts. Vendors and venues must be established, sponsor’s deliverables must be carried out, and internal staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests and sponsors can expect.
• Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.
• Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.
• Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.

What Are the Benefits?

• Extensive Training
• Healthcare, dental and vision
• 401 K Plan + matching
• Employee referral bonus
• Competitive holiday and PTO with roll over
• Summer early Fridays
• Mentorship program and ongoing training platforms
• Paid Parental Leave
• Volunteerism Leave

About us:

Check us out!

Website: www.capitalanalyticsassociates.com

Twitter: @capitalanalytic

Facebook: /capitalanalyticsassociates

LinkedIn: /company/capital-analytics-associates/

Capital Analytics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Capital Analytics

Seeking an Executive Assistant for a busy, fast-moving Principal responsible for anything needed to ensure that his day-to-day operations in his professional and personal endeavors run efficiently. This role will be responsible for benchmarking, documenting, and providing exceptional service delivery in calendaring, travel and event logistics, creative services, executive and personal assistant support, and special project administration. The EA will build and maintain relationships with the family office as well as business partners and associates, household staff, aviation team, property vendors, service providers, and will act as the first point-of-contact to the Principal, as required. The EA will collaborate closely with the Senior EA to ensure seamless support of the family office.

Responsibilities:

• Serve as liaison between all levels of internal staff, executive staff, domestic staff, and external clients
• Professionally manage all projects and responsibilities with diligence, discretion, respect, and the best interests of the Principal and the Family Office in mind
• Manage Outlook inbox, calendars, and contacts; tracking all matters to ensure timely response and scheduling as needed
• Create and maintain filing system for private entities, vehicles, vessels, and art collections
• Track insurance for all holdings, ensuring all coverage is current
• Oversee philanthropic endeavors to ensure active presence and participation with key charities
• Planning and preparing itineraries for extensive travel for principal’s personal and professional trips including flights, hotel, car service, meetings, reservations and entertainment
• Collaborate closely with the team in event planning throughout the year
• Routinely perform a wide variety of support duties

​Qualifications:

• 5 years of working in supporting role for C-Suite or family office.
• Advanced skill level with MS Office, Outlook, Excel, and Word application on a Mac
• Strong interpersonal and communication skills, both oral and written
• Highly organized, meticulous, detail oriented with strong multi-tasking skills
• Team player with a “Can Do” attitude • Ability to understand Principal’s behaviors, interests and travel patterns to formulate recommendations and anticipate needs • High level of discretion, loyalty, and integrity

Preferred:

• College Degree
• Experience working in the following industries: Marketing, Finance, RE Development, Hospitality, Law, and Technology
• Strong Social Media skills
• Familiarity with, and/or knowledge of philanthropy and humanitarian work

TBG | The Bachrach Group