Job Description – Events Coordinator
Based: Miami, FL (Hybrid Position: 2 day WFH after probation period)
Salary range: $50,000 – $60,000
Reports to: CEO
We are seeking a highly organized and responsible Event Coordinator to join our growing organization. This person will play an integral role in assisting in building the profile of our company through marketing and distribution efforts, events and social media outreach. In this role, you will develop new and exciting narratives, engage with clients, build strategic relationships and partnerships. The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly
You will thrive in this position if you have a friendly, outgoing personality, are self-motivated, organized and a self-starter and enjoy a challenge and a fast-paced environment!
Key Responsibilities:
- Planning event details and aspects, including all logistics, promotion, seating, dining and guests
- Maintaining relationships with venue barters, hotels, catering companies, etc
- Overseeing travel details for the CAA staff attending (hotel reservations, flight itineraries, ground transportation, etc)
- Ensure CAA materials have been sent out to venue (books, CAA promotional materials)
- Ensure attendee tags are printed in time and all the titles fit the tag size
- Attending the events and ensuring success / Ability to travel up to 20 times a year
- Establishing and maintaining relationships with vendors, venues and sponsors
- Ensuring that all sponsors deliverables have been carried out
- Remaining under budget with all costs; always keeps costs in mind when planning
- Managing events and addressing potential problems that may arise before and during the event
- Ability to manage multiple events that may happen within a close date range
- Planning for potential scenarios that could impact the integrity of the event
- Oversees promotion of events through work with our Digital Marketer and eblast promotion, LinkedIn and Eventbrite promotion and other avenues to create visibility and attract attendees
- Maintaining a working knowledge of the complex needs of a wide variety of events
- Works along sales team on launch conference RSVPs to ensure good attendance and sponsors deliverables
-Pulls lists of invitees for teams
– Invites CAA clients and contracts (over the phone and email) to CAA events, reaching
goals set
-Strives to obtain purchased tickets through LinkedIn, Eventbrite and e-blast
-Oversee sponsors relationships if needed, particularly regarding the set up of
engagement tables and banners
- Office admin tasks:
– Manage inventory of office supplies
- Office logistics/shipment:
– Coordinate delivery of freight, building and printer to Miami office
– Coordinate delivery of advertiser copies for clients with printer
– Coordinate delivery of conference copies to the venue
– Coordinate delivery of banners/marketing materials to venue and back to office
– Coordinate print dates with publisher
– Coordinate shipping of publication to current partners
Desired Skills and Experience:
- Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job – both internal staff and external contacts. Vendors and venues must be established, sponsor’s deliverables must be carried out, and internal staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests and sponsors can expect.
- Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.
- Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.
- Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.
What Are the Benefits?
- Extensive Training
- Healthcare, dental and vision
- 401 K Plan + matching
- Employee referral bonus
- Competitive holiday and PTO with roll over
- Summer early Fridays
- Mentorship program and ongoing training platforms
- Paid Parental Leave
- Volunteerism Leave
About us:
Check us out!
Website: www.capitalanalyticsassociates.com
Twitter: @capitalanalytic
Facebook: /capitalanalyticsassociates
LinkedIn: /company/capital-analytics-associates/
Capital Analytics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
Capital Analytics
Related jobs:
Atlanta Production Crew for Talk Show
Job Description
An upcoming talk show production is seeking an experienced Atlanta-based production crew to support the development and execution of a professional studio production. This opportunity is ideal for established production professionals with multi-camera experience, their own equipment, and the ability to help design, build, and coordinate a polished talk show set.
Job Responsibilities
- Support the production of a professional talk show.
- Operate and manage multi-camera production workflows.
- Provide professional camera, lighting, audio, and production equipment.
- Assist with designing and building a professional talk show set.
- Coordinate production logistics and technical requirements.
- Collaborate with producers, talent, and other crew members.
- Help maintain an efficient and professional studio environment.
Requirements
- Must be based in Atlanta, Georgia.
- Proven talk show or studio production experience required.
- Experience with multi-camera productions.
- Must have professional camera, lighting, audio, and production equipment.
- Must have access to professional studio space in the Atlanta area.
- Ability to design, build, and coordinate a professional talk show set.
- Established production companies or experienced crews are preferred.
Compensation
- This is a paid opportunity; compensation details will be discussed.
Film Crew for Horror Short Film
Job Description
A horror short film selected for the Texas Horror Cult Film Festival is seeking crew members for an upcoming production in Dallas, Texas, and surrounding areas. The project follows an emergency dispatcher on leave who unleashes a demon sealed inside a liquor bottle, promising to fulfill his deepest desires in exchange for possession of his body. Multiple behind-the-camera crew positions are available for filmmakers interested in gaining hands-on experience on a horror production.
Job Responsibilities
- Work collaboratively with the production team throughout filming.
- Perform duties associated with the assigned crew department.
- Support the creative and technical needs of the horror short film.
- Follow instructions from department leads and production leadership.
- Maintain professionalism, reliability, and strong communication on set.
- Help ensure an efficient and organized production environment.
Requirements
- Seeking Grip & Electric (G&E) crew members.
- Seeking Makeup/SFX artists.
- Seeking Editors.
- Seeking Composers.
- Seeking Sound Mixers.
- Seeking Production Assistants (PAs).
- Relevant filmmaking, production, or department-specific experience is preferred.
- Must be able to work in Dallas, Texas, or surrounding areas.
- Ability to collaborate effectively in a fast-paced film production environment.
Compensation
- Compensation details have not been disclosed.
Job Description
A local media and storytelling team is hiring a full-time Creative Producer to help shape engaging stories that connect Las Vegans to their city. This role supports content development across audio and digital platforms, working closely with the team to plan, produce, and deliver compelling local storytelling. Candidates must live in the Las Vegas metro area and be excited about community-focused content.
Job Responsibilities
-
Develop, pitch, and produce local story ideas for audio and digital platforms.
-
Coordinate production logistics, including scheduling, planning, and managing deliverables.
-
Support recording sessions and help guide content structure from concept to final output.
-
Collaborate with hosts and internal team members to ensure content aligns with editorial goals.
-
Maintain organized workflows and timelines for ongoing content production.
Requirements
-
Must live in the Las Vegas metro area.
-
Experience producing audio, podcast, or digital content (professional or comparable experience).
-
Strong storytelling instincts and knowledge of local culture/community interests.
-
Excellent organizational skills and ability to manage multiple deadlines.
-
Comfortable working collaboratively in a fast-paced content environment.
Compensation Details
-
Compensation details are not listed in the post (to be provided during the application process).
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities
