San Francisco Casting Calls & Acting Auditions

Job Description:

• The Administrative Assistant provides the core support that facilitates the working of the business area to which they are aligned.
• The remit may also extend beyond office administration as is required to offer the particular support needed by that business area.
• The Administrative Assistants tasks ensure the day to day smooth running of the business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers and arranging a variety of deliveries and standard office documentation tasks (e.g. copy typing).
• There may be a receptionist (e.g. providing first point of contact in meeting and greeting the visitors and telephone callers to the business area) and / or team activity coordination (e.g. booking conference calls, lunches, processing expenses) aspect to the remit.
• Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.
• Providing primary and back-up phone coverage, directing calls to appropriate parties
• Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests.
• Coordinating arrangements for meetings, including scheduling, reserving conference rooms and ordering lunch, when necessary;
• Preparing and processing travel and entertainment expenses promptly and accurately.
• Ordering office supplies as required; process and track invoices for payment and follow up as appropriate;
• Assist in onboarding & offboarding process including desk coordination, floor access, id creation, etc.
• Preparing materials for presentations/meetings, including typing, proofreading, photocopying and distribution;
• Providing timely and accurate follow-up to projects assigned and you will be responsible for arranging coverage when away from desk or office.

PAY RATE: $33.00/HR
TTI of USA

Job Description

The Meta Music Initiative is seeking a versatile technical music editor with strong communication and writing skills to join our team. In this role, you will combine your creative music editing and production skills with your passion for music research and storytelling.

Job Responsibilities:

• Partner with music curators to create custom music assets by editing existing music catalog for a variety of content requests.
• Support music curators on music searches for internal and external partners
• Conceptualize, curate and write engaging stories for brand and content awareness
• Support a comprehensive placement reporting system, gather project analytics and note trends and areas of growth
• Contribute to driving music partnerships success based on insights gained from analyzing music data
• Support music operations as needed

Key Qualifications:

• Music/audio production degree or equivalent experience (3+ years)
• Proficiency in ProTools required
• Excellent writing skills (2+ years of experience in marketing, entertainment and/or music industries preferred)
• Strong knowledge of visual design software (Premiere, photoshop, illustrator, canva, figma)
• Extensive music knowledge and passion for music research
• Ability to multitask in a fluid and fast-paced environment
• Strong organizational skills and attention to detail

Please note that this is a hybrid role, and it is specifically suited for an individual with music production experience and a deep passion for writing. Feel free to include any writing samples (Music blogs welcomed!)

Facebook

Job Title: Administrative Assistant
Location: Universal City, CA
Duration: 12 Months

Qualifications:
5+ Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word. Bachelors Degree preferred.

Qualifications/Requirements
Basic Qualifications:

• Bachelor’s Degree highly preferred
• Passion for Entertainment (Film, TV, Music and Digital)
• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote
• Outstanding writing and communication skills
• At least one year of administrative experience in a corporate setting

Eligibility Requirements:
Must be willing to work On-site in Universal City

Responsibilities:
The Administrative Assistant supports the Executive Vice President of Franchise Strategy and Creative. The ideal candidate will provide general administrative support and any other duties as assigned. Self-starters are highly encouraged to apply.

Essential Responsibilities:

• Manage executive calendar while coordinating with internal and external parties
• Rolling and screening calls
• Coordinate travel and submit expense reports
• Copying, filing, and maintaining/ordering office supplies
• Support the onboarding logistics of new hires
• Interact and maintain relationships with members of other business units at NBCU and third parties
• Assist the team on various projects, presentations, and analyses as needed

Desired Characteristics

• Ability to remain organized, multi-task, and prioritize work assignments
• Demonstrated ability to work as part of a team and willingness to assist co-workers to achieve department goals
• Initiative to self-start improvements to reports and processes
• Proven ability to work with confidential information and remain discrete
• Research experience
• Strong sense of urgency

eTeam

Best Executive Personal Assistant needed in Pasadena for the coolest Producer who loves dogs!

Seeking Executive Personal Assistant for the President and Producer of a high level, very busy, boutique production company. Candidates need to be self-motivated, very organized, and task focused. Previous experience as an assistant for someone in the entertainment industry is a must. Previous production experience a plus. Job requires the oversight and management of many personal tasks and responsibilities related to personal household management such as grocery shopping, picking up kids and taking them to activities, managing dinners, running errands, home construction project management, handling vet appointments for the 3 family dogs, coordinating kids schedules, managing personal travel, family related items, etc. In addition, there will also be general office project related tasks and responsibilities, such as managing a busy and ever changing calendar, scheduling meetings, managing calls, interfacing with various production teams and assistants, etc.

You are an organized go getter and love making your Producer’s life run smoothly. Please be able to work Monday-Friday in the office, and run errands, manage projects at the house as needed. You are a calendar wiz, and are very tech savvy, and enjoy learning new programs! We are looking for someone who truly enjoys this work, and would be so excited to find a long term match. We have helped this employer before, and she has an amazing history of long term work relationships. We are looking for a hard working, down to earth, warm, kind and forward thinking assistant.

Must be fully vaccinated plus booster for Covid to be considered. Please also love dogs.

Salary is DOE plus amazing benefits: medical, dental, vision insurance plus 401k! PTO of 15 days (3 weeks of PTO), with 5 of those days being the hiatus between Christmas and New Years.

This client is a DREAM, and we are looking for an amazing fit to join their team long term!

The Help Company

ADMINISTRATIVE ASSISTANT, Production Operations Creative Technology Services

The administrative assistant in the Production Operations Creative Technology Services

department will support the co-heads of the department. Their primary tasks involve

scheduling, handling invoices and expenses, arranging travel, buying supplies, and collaborating

with other departments. They also help onboard new hires and manage facility requests. It will

be important for them to work closely with project leads to maintain a synergy between the

teams for all active projects.

We are a technology-driven operations department for HBO / MAX Productions. There will be

an opportunity to learn strategy, budgeting, collaboration, and deadlines. The ideal candidate

will need to be comfortable around talent, filmmakers, and senior executives. This role offers a

chance to learn from talented people across the Warner Brothers Discovery Family and interact

with every group and division at the studio.

Responsibilities

● Manage schedules for co-heads and track production department updates.

● Travel and expense management for co-heads.

● Department finance processing.

● Team onboarding and technical support for new hires, vendors, and temps.

● Assist with special projects, as needed.

● Misc tasks, as needed.

● Department production support: (including on-set, as needed).

● Responsible for drive-on requests and security lists.

● When on-set, be available to support the team with misc needs.

Qualifications

● 1 year of admin experience at a studio, production, or related industries

● Working knowledge of production and post-production processes.

● Must be comfortable around talent and high-level executives.

● Able to schedule, track and coordinate heavy calendars and heavy global travel.

● Onboarding personnel and making certain teams have what they need.

● Tracking expenses and advocating for executives.

● Effortless ability to speak with tact and maintain composure with people at all levels.

● Able to articulate complex information in an efficient, easily digestible manner.

● Oriented toward working on a team but able to function as an individual.

● Passion for entertainment with knowledge of operational fundamentals within the

industry.

● Skill in problem-solving, clear and articulate communication, decision making, diplomacy

and time management.

Programs

Outlook, Excel, Word, PowerPoint, Airtable, Teams, Zoom, Concur, Concierge

HBO

Executive Assistant PMOUNTJP00000215

A leading digital streaming network is seeking an Executive Assistant. The successful candidate will perform general administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls, and calendar management. The ideal candidate has worked at the Coordinator level at a Studio and is familiar with the creative process and working in a Studio creative environment. The company offers a great work environment!

Executive Assistant Pay And Benefits

• Hourly pay: $27/hr
• Worksite: Leading digital streaming network (Hollywood, CA 90028 – Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment, Possible extension.

Executive Assistant Responsibilities

• General administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls, and calendar management.
• Overseeing and managing other departmental support staff.
• Tracking status of all streaming & cable Current projects.
• Maintaining department grids and team resource documents, updating as needed.
• Facilitating communication within the department and with other internal stakeholders.
• Coordinating schedules with other assistants for meetings and calls with co-studios, networks, and producers.
• Improving the flow of information.
• Oversight of studio-wide reports, including weekly distribution.
• Taking notes during calls, as needed.
• Exercising discretion when handling sensitive and confidential information.

Executive Assistant Qualifications

• 1+ years of entertainment background.
• Experience at the Coordinator level at a Studio and is familiar with the creative process and working in a Studio creative environment.
• Experience supporting a high-level executive is preferred.
• Proficiency with Microsoft Outlook, Excel, and Zoom
• Proactive with a problem-solving mentality, detail-oriented, team-minded, collaborative, and possess leadership skills.
• Able to recognize priority matters and respond in real-time to unexpected complications.
• Strong instincts for how to manage complex interpersonal dynamics, particularly when interacting with producers and talents, as well as internal partners, buyers, and representatives.
• Act as the first point of contact for the department so must be reliable, resourceful, great at multitasking, and display a high level of professionalism.

Executive Assistant Shift

• From 09:00 am to 6:00 pm with possible OT.

Compensation: From $27.00 to $27.00 per hour
Avispa

Location: Universal City, CA

Type: 1 year contract

Summary:

The Administrative Assistant supports the Executive Vice President of Franchise Strategy and Creative. The ideal candidate will provide general administrative support and any other

duties as assigned.

Qualifications:

5+ Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word.

Bachelors Degree preferred.

Basic Qualifications:

• Bachelor’s Degree highly preferred

• Passion for Entertainment (Film, TV, Music and Digital)

• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote

• Outstanding writing and communication skills

• At least one year of administrative experience in a corporate setting

Eligibility Requirements:

• Must be willing to work On-site in Universal City

• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.

• Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.

• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Responsibilities:

Essential Responsibilities:

• Manage executive calendar while coordinating with internal and external parties

• Rolling and screening calls

• Coordinate travel and submit expense reports

• Copying, filing, and maintaining/ordering office supplies

• Support the onboarding logistics of new hires

• Interact and maintain relationships with members of other business units at NBCU and third parties

• Assist the team on various projects, presentations, and analyses as needed

Desired Characteristics

• Ability to remain organized, multi-task, and prioritize work assignments

• Demonstrated ability to work as part of a team and willingness to assist co-workers to achieve department goals

• Initiative to self-start improvements to reports and processes

• Proven ability to work with confidential information and remain discrete

• Research experience

• Strong sense of urgency

Tricon Solutions

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about the company and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Santa Clara and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

· Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.

· Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.

· As the face of the EBC, serve as the main point of contact for customers, sales teams, and executives for any “day-of” needs.

· Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.

· Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)

· Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.

· Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.

· Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.

· Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.

· Maintain a professional environment in the Briefing Center.

· Serve as point of contact for security, facilities, A/V, etc.

· Maintain inventory of all supplies and customer schwags.

· Assist the Program Manager/other team members on special projects as needed.

Qualifications:

· Either Associate’s Degree or Bachelor’s Degree required.

· At least 2 years relevant experience

· Detail-oriented, with a proven ability to drive projects to completion

· Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.

· Experienced with MS Excel/PowerPoint/Doc

· Your co-workers would describe you as an enthusiastic problem-solver.

· Must thrive in a fast-paced, always-changing environment.

· Excellent verbal and written communication skills.

· Exceptional organization skills to juggle many tasks without losing sight of top priorities

· Experience supporting a global organization, including managing time zones.

· Ability to adjust to changing priorities and handle multiple projects at once.

Compensation: $30.00 – $40.00 per hour

Cypress HCM

Trilyon, Inc. is looking for an Executive Briefing Center Coordinator with an exciting opportunity to work with one of the most innovative companies. If you have the skills and experience mentioned below, we would love to have a discussion with you.

What You Will Do:

Job Description:

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about Pure Storage and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Mountain View and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

• Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.
• Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.
• As the face of the EBC, serve as the main point of contact for customers, sales teams, and Pure executives for any “day-of” needs.
• Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.
• Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)
• Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.
• Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.
• Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.
• Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.
• Maintain a professional environment in the Briefing Center.
• Serve as point of contact for security, facilities, A/V, etc.
• Maintain inventory of all supplies and customer schwags.
• Assist the Program Manager/other team members on special projects as needed.

Education:

• Either an Associate’s Degree or Bachelor’s Degree is required.

Experience:

• At least 2 years of relevant experience
• Detail-oriented, with a proven ability to drive projects to completion
• Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.
• Experienced with MS Excel/PowerPoint/Doc
• Your co-workers would describe you as an enthusiastic problem-solver.
• Must thrive in a fast-paced, always-changing environment.
• Excellent verbal and written communication skills.
• Exceptional organization skills to juggle many tasks without losing sight of top priorities
• Experience supporting a global organization, including managing time zones.
• Ability to adjust to changing priorities and handle multiple projects at once.

Trilyon, Inc.

Trilyon, Inc. is looking for an Executive Briefing Center Coordinator with an exciting opportunity to work with one of the most innovative companies. If you have the skills and experience mentioned below, we would love to have a discussion with you.

What You Will Do:

Job Description:

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about Pure Storage and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Mountain View and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

• Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.
• Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.
• As the face of the EBC, serve as the main point of contact for customers, sales teams, and Pure executives for any “day-of” needs.
• Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.
• Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)
• Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.
• Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.
• Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.
• Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.
• Maintain a professional environment in the Briefing Center.
• Serve as point of contact for security, facilities, A/V, etc.
• Maintain inventory of all supplies and customer schwags.
• Assist the Program Manager/other team members on special projects as needed.

Education:

• Either an Associate’s Degree or Bachelor’s Degree is required.

Experience:

• At least 2 years of relevant experience
• Detail-oriented, with a proven ability to drive projects to completion
• Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.
• Experienced with MS Excel/PowerPoint/Doc
• Your co-workers would describe you as an enthusiastic problem-solver.
• Must thrive in a fast-paced, always-changing environment.
• Excellent verbal and written communication skills.
• Exceptional organization skills to juggle many tasks without losing sight of top priorities
• Experience supporting a global organization, including managing time zones.
• Ability to adjust to changing priorities and handle multiple projects at once.

Trilyon, Inc.