Avispa

Administrative Assistant VIAJP00000514

A leading digital streaming network is seeking an Administrative Assistant – G&AT. The candidate will be responsible for providing administrative support to department executives. The ideal candidate is detail-oriented and a forward thinker who is able to anticipate the administrative needs of the department. The company offers a great work environment!

Administrative Assistant Pay And Benefits

• Hourly pay: $24/hr
• Worksite: Leading digital streaming network (New York, NY 10036 – Hybrid, Must be Onsite Monday – Tuesday)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment, Possible conversion

Administrative Assistant Responsibilities

• Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, etc.
• Provide admin assistance to department execs including travel arrangements, expenses, To-do list, and Weekly Priorities list preparation.
• Coordinate meetings including booking conference rooms, video set-up (ZOOM & Microsoft Teams) & distribution of materials.
• Copy, file digitally, and organize documents as required.
• Prepare emails and other Word, Excel, and PowerPoint documents in a timely manner.
• Assist the Senior Team on special projects.
• Prepare meeting folders, ensuring updated versions of critical documents including meeting agendas are provided.
• Save key reference documents to the department share drive.
• Assist in maintaining key department documents.

Administrative Assistant Qualifications

• 2+ years of department assistant experience.
• Associate’s Degree.
• Entertainment or Media-Related Industry experience is preferred.
• SAP/CONCUR experience.
• Experience with Microsoft Office Suite, Expert with Calendaring (international and domestic), knowledge of time zones.
• Industry and Data Entry experience is nice to have.
• Proficiency in MS Office software with particular strengths in Word, Excel & PowerPoint.
• Able to collaborate with others and have a positive “can-do” personality, who exhibits a deep passion for supporting executives.
• A self-starter who can work independently as well as in conjunction with department executives.
• Keen attention to detail; excellent organizational, written, verbal and interpersonal skills.
• Must be able to multi-task and manage time efficiently to meet deadlines and re-prioritize work.
• Capable of working well in a fast-paced environment using confidential information.
• A good communicator, with excellent organizational and written skills who thrives working in a high pace and dynamic environment.

Administrative Assistant – G&A Shift

• Monday to Friday from 9/9:30 am to 6/6:30pm.

Compensation: From $24.00 to $24.00 per hour
Avispa

Executive Assistant PMOUNTJP00000215

A leading digital streaming network is seeking an Executive Assistant. The successful candidate will perform general administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls, and calendar management. The ideal candidate has worked at the Coordinator level at a Studio and is familiar with the creative process and working in a Studio creative environment. The company offers a great work environment!

Executive Assistant Pay And Benefits

• Hourly pay: $27/hr
• Worksite: Leading digital streaming network (Hollywood, CA 90028 – Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment, Possible extension.

Executive Assistant Responsibilities

• General administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls, and calendar management.
• Overseeing and managing other departmental support staff.
• Tracking status of all streaming & cable Current projects.
• Maintaining department grids and team resource documents, updating as needed.
• Facilitating communication within the department and with other internal stakeholders.
• Coordinating schedules with other assistants for meetings and calls with co-studios, networks, and producers.
• Improving the flow of information.
• Oversight of studio-wide reports, including weekly distribution.
• Taking notes during calls, as needed.
• Exercising discretion when handling sensitive and confidential information.

Executive Assistant Qualifications

• 1+ years of entertainment background.
• Experience at the Coordinator level at a Studio and is familiar with the creative process and working in a Studio creative environment.
• Experience supporting a high-level executive is preferred.
• Proficiency with Microsoft Outlook, Excel, and Zoom
• Proactive with a problem-solving mentality, detail-oriented, team-minded, collaborative, and possess leadership skills.
• Able to recognize priority matters and respond in real-time to unexpected complications.
• Strong instincts for how to manage complex interpersonal dynamics, particularly when interacting with producers and talents, as well as internal partners, buyers, and representatives.
• Act as the first point of contact for the department so must be reliable, resourceful, great at multitasking, and display a high level of professionalism.

Executive Assistant Shift

• From 09:00 am to 6:00 pm with possible OT.

Compensation: From $27.00 to $27.00 per hour
Avispa