ADMINISTRATIVE ASSISTANT, Production Operations Creative Technology Services
The administrative assistant in the Production Operations Creative Technology Services
department will support the co-heads of the department. Their primary tasks involve
scheduling, handling invoices and expenses, arranging travel, buying supplies, and collaborating
with other departments. They also help onboard new hires and manage facility requests. It will
be important for them to work closely with project leads to maintain a synergy between the
teams for all active projects.
We are a technology-driven operations department for HBO / MAX Productions. There will be
an opportunity to learn strategy, budgeting, collaboration, and deadlines. The ideal candidate
will need to be comfortable around talent, filmmakers, and senior executives. This role offers a
chance to learn from talented people across the Warner Brothers Discovery Family and interact
with every group and division at the studio.
Responsibilities
● Manage schedules for co-heads and track production department updates.
● Travel and expense management for co-heads.
● Department finance processing.
● Team onboarding and technical support for new hires, vendors, and temps.
● Assist with special projects, as needed.
● Misc tasks, as needed.
● Department production support: (including on-set, as needed).
● Responsible for drive-on requests and security lists.
● When on-set, be available to support the team with misc needs.
Qualifications
● 1 year of admin experience at a studio, production, or related industries
● Working knowledge of production and post-production processes.
● Must be comfortable around talent and high-level executives.
● Able to schedule, track and coordinate heavy calendars and heavy global travel.
● Onboarding personnel and making certain teams have what they need.
● Tracking expenses and advocating for executives.
● Effortless ability to speak with tact and maintain composure with people at all levels.
● Able to articulate complex information in an efficient, easily digestible manner.
● Oriented toward working on a team but able to function as an individual.
● Passion for entertainment with knowledge of operational fundamentals within the
industry.
● Skill in problem-solving, clear and articulate communication, decision making, diplomacy
and time management.
Programs
Outlook, Excel, Word, PowerPoint, Airtable, Teams, Zoom, Concur, Concierge
HBO
Related jobs:
Assistant Needed for Event in Miami
An exciting opportunity is available for a reliable assistant to support an event in Miami, FL. This is a one-day role, offering a chance to gain hands-on experience in a professional environment.
Job Responsibilities:
- Provide general assistance during the event.
- Support event coordinators and ensure smooth operations.
- Perform assigned tasks efficiently and professionally.
Requirements:
- Dependable and organized individual.
- Comfortable working in a fast-paced event setting.
- Ability to follow instructions and adapt to on-the-spot changes.
Compensation:
- $18/hour for the event.
- Gain valuable experience in event support.
- Work with a professional team in a dynamic environment.
Lower & Mid Hudson Valley Film Crew Jobs
We’re seeking skilled, passionate local talent for a heartfelt short film production. This SAG project tells a touching story of female friendship, loss, and the power of a home-cooked meal. It’s a 3-day shoot requiring dedicated professionals ready to contribute their expertise.
Job Responsibilities:
- Collaborate effectively to bring a compelling story to life.
- Deliver high-quality work within your specialized role.
- Maintain professionalism and adaptability on set.
Requirements:
- Experience in your field with a strong work ethic.
- Availability for the entire 3-day shoot.
- Based in or willing to work in the Lower & Mid Hudson Valley region.
Compensation:
- Competitive pay based on role.
- Opportunity to work on an SAG production.
- Gain valuable experience and expand your network in the film industry.
Social Media Internship Opportunity
We are seeking a passionate and creative individual to join our team as a social media intern. This is a fantastic opportunity to gain hands-on experience in social and digital content creation while working with an innovative brand.
Job Responsibilities:
- Assist in managing and creating content for various social media platforms.
- Collaborate with the team to develop engaging social media campaigns.
- Monitor analytics to measure engagement and provide insights for optimization.
- Stay updated on current social media trends to ensure relevance and innovation.
Requirements:
- Strong interest in social media and digital marketing.
- Creativity and an eye for detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
Compensation:
- Gain valuable industry experience in a professional setting.
- Opportunity to build your portfolio and develop your skills.
Studio Head – Rushing Tap Studios
Job Description:
Rushing Tap Studios is seeking a Studio Head to lead all operations within the studio facility. This leadership role requires a dynamic individual with strong facility management and project management skills. The Studio Head will oversee multiple projects, allocate resources effectively, and manage external vendors and personnel for various productions. This is an exciting opportunity to play a key role in a fast-paced, creative environment while driving new business and ensuring the facility operates at peak performance.
Job Responsibilities:
- Lead the studio’s operations and team.
- Oversee day-to-day management of the studio facility and ongoing projects.
- Ensure the studios and related spaces are maintained in excellent condition for rental purposes.
- Manage bookings of studio spaces and equipment using studio software.
- Prepare quotations, timelines, and budgets for both studio-based and field projects.
- Promote the studio facility to attract new customers.
- Provide regular reports on studio activities.
- Build and retain client relationships, ensuring the studio grows its customer base.
Job Requirements:
- Proficient in computer usage and relevant software.
- Minimum of a few years of experience in facility management or a similar role.
- Strong organizational and time-management skills.
- A creative thinker with innovative problem-solving abilities.
- Exceptional interpersonal and communication skills.
Casting Call: Gaffer and Editor Needed for Major MLS Event in Miami
Job Description:
A major MLS event is seeking experienced crew members, specifically a gaffer and editor, for two days of work in Miami, FL. This exciting project requires professionals with reliable transportation.
Job Responsibilities:
- Gaffer: Handle lighting setups and ensure optimal visual quality during the shoot.
- Editor: Edit footage to produce high-quality final deliverables.
- Collaborate with the production team to maintain a smooth workflow.
Requirements:
- Proven experience as a gaffer or editor in professional productions.
- Reliable transportation to the Miami location.
- Submit full name, phone number, email, location, portfolio or website, and desired rate.
Compensation:
- Competitive pay based on experience and position.