ADMINISTRATIVE ASSISTANT, Production Operations Creative Technology Services
The administrative assistant in the Production Operations Creative Technology Services
department will support the co-heads of the department. Their primary tasks involve
scheduling, handling invoices and expenses, arranging travel, buying supplies, and collaborating
with other departments. They also help onboard new hires and manage facility requests. It will
be important for them to work closely with project leads to maintain a synergy between the
teams for all active projects.
We are a technology-driven operations department for HBO / MAX Productions. There will be
an opportunity to learn strategy, budgeting, collaboration, and deadlines. The ideal candidate
will need to be comfortable around talent, filmmakers, and senior executives. This role offers a
chance to learn from talented people across the Warner Brothers Discovery Family and interact
with every group and division at the studio.
Responsibilities
● Manage schedules for co-heads and track production department updates.
● Travel and expense management for co-heads.
● Department finance processing.
● Team onboarding and technical support for new hires, vendors, and temps.
● Assist with special projects, as needed.
● Misc tasks, as needed.
● Department production support: (including on-set, as needed).
● Responsible for drive-on requests and security lists.
● When on-set, be available to support the team with misc needs.
Qualifications
● 1 year of admin experience at a studio, production, or related industries
● Working knowledge of production and post-production processes.
● Must be comfortable around talent and high-level executives.
● Able to schedule, track and coordinate heavy calendars and heavy global travel.
● Onboarding personnel and making certain teams have what they need.
● Tracking expenses and advocating for executives.
● Effortless ability to speak with tact and maintain composure with people at all levels.
● Able to articulate complex information in an efficient, easily digestible manner.
● Oriented toward working on a team but able to function as an individual.
● Passion for entertainment with knowledge of operational fundamentals within the
industry.
● Skill in problem-solving, clear and articulate communication, decision making, diplomacy
and time management.
Programs
Outlook, Excel, Word, PowerPoint, Airtable, Teams, Zoom, Concur, Concierge
HBO
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