Office Coordinator position
Essential Functions: Reporting to the VP of Operations
Office Management
· Provide outstanding customer service for visitors and all employees
· Oversee and manage all expenditures and invoicing as well as partnering with the finance team for additional requests (along with all related processes and documentation management)
· Plan and organize office events and actively drive the center of culture in accordance with our core values and guiding principles
· Maintain and organize inventory, order supplies, and hardware
· Acquire snacks and other supplies for the office on a regular basis
· Coordinate office events such as lunches, visitor meetings, get-togethers, awards, etc. as directed
· Active member of social and health and safety committee
· Maintain a professional work environment in alignment with KPI Digital culture
Support to Management Team
· Provide outstanding levels of administrative support to the management team
· Proceeds with all administrative tasks and support for the VP of Operations, HR Director, and Management Team
· Assist in the management of travel requests and expenditures which include (flights, hotels, rental cars, meals, and entertainment expenses) and tracking
· Organizes meetings with Management and assists as needed
· Prepares presentations, agendas, and/or projects for Management as required
· Assists other departments and colleagues upon request
Employee Support
· Responsible for new employee’s desk set up, orientation, and ordering of business cards
· Support in managing and responding to employees’ requests regarding benefits
You will be required to be present in the office in order to manage all your duties.
Minimum Education/Skills:
Minimum 3 years of experience in an administrative or customer service-related position.
· Bilingual (English and French)
· Dynamic, pro-active, good communication and customer service oriented
· Good learning, superior organizational and time management skills
· Energetic, hard-working, great attitude, sense of urgency, team player, able to multi-task
· Reliable, resilient, dedicated, and willing to learn
· Professional, courteous, and cooperative
· Strong ability to prioritize, organize, problem-solve, and meet deadlines and goals
· Prior experience in an Administrative, Receptionist or Customer Service-related role supporting technical and management-level employees preferred
· Proven experience serving in executive admin function highly desired.
· Previous experience planning events and managing calendars, appointments, and meeting rooms
· Excellent proficiency in MS Office and MS Excel is required
Benefits
· The opportunity to join and grow an ever-expanding professional network of high-profile clients and reputable colleagues.
· Competitive merit-based compensation
· If you plan to go to the office, free use of the gym within the building, a full kitchen with snacks, treats, espresso, etc.
· Free Parking available on the premises
· Casual work environment
· Great vacation and personal days package
· Group insurance benefits
This is a hybrid position and all candidates must live in the greater Montreal area.
Poste de coordonnateur de bureau
Fonctions essentielles : Relève du vice-président, Opérations
Gestion de bureau
· Offrir un service à la clientèle exceptionnel aux visiteurs et à tous les employés
· Superviser et gérer toutes les dépenses et la facturation, et collaborer avec l’équipe financière pour les demandes supplémentaires (ainsi que tous les processus et la gestion de la documentation connexes)
· Planifier et organiser des événements au bureau et promouvoir activement le centre de la culture conformément à nos valeurs fondamentales et à nos principes directeurs
· Tenir à jour et organiser les stocks, commander les fournitures et le matériel
· Acheter régulièrement des collations et d’autres fournitures pour le bureau
· Coordonner les activités du bureau comme les déjeuners, les réunions avec les visiteurs, les rencontres, les prix, etc., selon les directives
· Membre actif du comité social et du comité de santé et de sécurité
· Maintenir un environnement de travail professionnel conforme à la culture numérique des IRC
Soutien à l’équipe de gestion
· Fournir un soutien administratif exceptionnel à l’équipe de direction
· Effectuer toutes les tâches administratives et apporter son soutien au vice-président, Opérations au directeur des RH et à l’équipe de direction
· Participer à la gestion des demandes de voyage et des dépenses (vols, hôtels, location de voitures, repas et frais de représentation) et au suivi
· Organiser des réunions avec la direction et aider au besoin
· Préparer des présentations, des ordres du jour et/ou des projets pour la direction, au besoin
· Aide d’autres services et collègues sur demande
Soutien aux employés
· Responsable de l’installation, de l’orientation et de la commande des cartes professionnelles des nouveaux employés
· Participer à la gestion des demandes d’avantages sociaux des employés et y répondre
Vous devrez être présent au bureau afin de gérer toutes vos tâches.
Études et compétences minimales :
Au moins trois ans d’expérience dans un poste administratif ou lié au service à la clientèle.
· Bilingue (anglais et français)
· Dynamisme, proactivité, bonne communication et souci du service à la clientèle
· Bonnes compétences en matière d’apprentissage, d’organisation et de gestion du temps
· Énergique, travailleur, attitude exemplaire, sens de l’urgence, esprit d’équipe, capacité à effectuer plusieurs tâches en même temps
· Fiabilité, résilience, dévouement et volonté d’apprendre
· Professionnalisme, courtoisie et coopération
· Solide capacité à établir des priorités, à organiser, à résoudre des problèmes et à respecter les délais et les objectifs
· Expérience préalable à un poste administratif, de réceptionniste ou de service à la clientèle, à l’appui d’employés techniques et de direction souhaitée
· Expérience avérée au sein d’une fonction administrative de direction hautement souhaitée.
· Expérience préalable de la planification d’événements et de la gestion de calendriers, de rendez-vous et de salles de réunion
· Excellente maîtrise de MS Office et de MS Excel
Avantages
· L’occasion de rejoindre et de développer un réseau professionnel en constante expansion de clients de premier plan et de collègues réputés.
· Une rémunération au mérite concurrentielle et des primes qui récompensent rapidement les membres passionnés et motivés de l’équipe.
· Si vous prévoyez vous rendre au bureau, utilisez gratuitement le gymnase de l’immeuble, une cuisine complète avec collations, friandises, expresso, etc.
· Accès facile au stationnement gratuit
· Milieu de travail décontracté
KPI Digital Solutions
Related jobs:
Film Crew Positions for Los Angeles Production
Job Description
A Los Angeles-based production is hiring multiple crew members for an upcoming shoot. This is a great opportunity for experienced and aspiring film professionals to join a collaborative team and contribute to a high-quality project across various departments.
Job Responsibilities
- Perform duties specific to your crew role (hair, wardrobe, lighting, props, production support, etc.)
- Collaborate with the production team to ensure smooth operations on set
- Follow direction from department heads and production leads
- Maintain professionalism and efficiency during filming
Requirements
- Open to non-union crew members
- Experience in your respective department preferred
- Strong work ethic and ability to work in a fast-paced environment
- Available for scheduled shoot dates
- Able to collaborate effectively with a team
Compensation
- MU&H Artist: $600–$1,200/day
- Assistant Wardrobe Stylist / Props: $300/day (3 hours)
- Gaffer (with grip truck): $1,500–$2,500/day
- Gaffer: $500–$1,000/day
- Set Designer: $500–$1,500/day
- Props: $500–$800/day
- Casting Wrangler: $200–$300/day (4 hours)
- Production Assistant: $100–$200/day (3 hours)
- Runner: $100–$200/day (3 hours)
Colorist for Crime Thriller Short Film
Job Description
A crime thriller short film is seeking a skilled colorist to help complete post-production. The project is a 21-minute film with partial color already completed, and the selected candidate will take over the remaining scenes to ensure visual consistency and a polished final look for festival submissions.
Job Responsibilities
- Color grade remaining footage to match existing scenes
- Ensure visual consistency across the entire film
- Collaborate with the filmmaker to achieve the desired tone and style
- Deliver a high-quality final color grade ready for festival submission
Requirements
- Experience with film color grading and post-production workflows
- Strong eye for color consistency and cinematic tone
- Ability to match existing color work seamlessly
- Familiarity with industry-standard color grading software
- Passion for storytelling and independent film projects
Compensation
- Unpaid (credit provided, including IMDb credit and festival exposure)
Production Assistants for Film Project “Dogs on Fire”
Job Description
A film production is hiring production assistants for the upcoming project “Dogs on Fire,” filming in the Brownsville and McAllen areas. This is a great opportunity for individuals looking to gain hands-on experience on a fast-paced set while working alongside a professional film crew.
Job Responsibilities
- Assist various departments on set as needed
- Support daily production operations and logistics
- Help maintain organization and efficiency during filming
- Follow direction from production team and department heads
Requirements
- Positive, hardworking, and reliable attitude
- Ability to work in a fast-paced production environment
- Must have reliable transportation
- Open to beginners; experience is a plus but not required
- Willingness to learn and support the team
Compensation
- Paid opportunity (rate disclosed upon booking)
Parents and Teen Duos for Documentary Project
Job Description
A documentary-style project is casting parents and their teenage children for a heartfelt film exploring how families use technology in everyday life. Selected participants will be featured in a branded film for a major telecommunications campaign, highlighting real family dynamics in an authentic setting.
Job Responsibilities
- Participate as a parent-teen duo in a documentary-style shoot
- Share real-life experiences and interactions on camera
- Engage in filmed interviews and natural family moments
- Allow filming to take place in your home if required
Requirements
- Parent and teen (ages 14–17)
- Must be based in the Greater Toronto Area
- Both participants must be Canadian citizens or permanent residents
- Comfortable being filmed and interviewed
- Outgoing and natural on camera (no acting experience required)
- Available for filming and potential interview dates
Compensation
- $900–$2,200 per person for one day of filming
- Additional $1,500 if filming takes place in your home
- Additional $1,400 usage fee if featured in final commercial
Fashion Models for Editorial Photoshoot
Job Description
A bold and creative fashion editorial is casting models for an upcoming photoshoot in Toronto. This project is seeking confident, edgy talent who embody a rebellious and stylish aesthetic, perfect for a high-fashion, statement-driven campaign.
Job Responsibilities
- Model for an editorial fashion photoshoot
- Showcase strong poses, expressions, and attitude on camera
- Collaborate with photographers and creative team
- Bring a confident, edgy, and unique presence to the shoot
Requirements
- Must be based in Toronto or able to travel
- Strong, confident, and expressive personality
- Open to creative direction and styling
- Portfolio or modeling experience preferred
Compensation
- Creative collaboration (details provided upon selection)
Job Description
A production is seeking a non-union stand-in for an upcoming shoot in Toronto. This role requires a performer who closely matches specific physical characteristics to assist with lighting and camera setups during filming. This is a paid opportunity for a one-day shoot, ideal for individuals with on-set experience or those looking to gain exposure in film production.
Job Responsibilities
- Serve as a stand-in for camera and lighting setup
- Maintain positioning for technical rehearsals and scene preparation
- Follow direction from the production and camera team
- Be available on set for the required duration
- Maintain professionalism and punctuality
Requirements
- Caucasian female
- Blonde hair
- Age range: 20–40
- Height: approximately 5’8”
- Weight: approximately 140 lbs
- Must provide headshot and personal details (height, weight, contact information)
- Ability to follow direction and remain still for extended periods
Compensation
- $300 for approximately 6 hours of work
- Subject to 15% agency commission
Job Description
An independent short film titled “The Way I See It” is seeking supporting actors for multiple roles. This project explores emotional and psychological themes through complex characters and offers performers the opportunity to be part of a compelling indie production. The production is looking for dedicated actors who can bring depth and authenticity to their roles.
Job Responsibilities
- Portray assigned character roles with emotional depth and realism
- Participate in scheduled filming and rehearsals
- Collaborate with the director and production team to fulfill creative vision
- Take direction effectively and adapt performance as needed
- Maintain professionalism on set
Requirements
- Previous acting experience preferred but not required
- Ability to portray complex emotional characters
- Strong communication and teamwork skills
- Availability for scheduled filming dates
- Must submit headshot and resume
Roles
- Mom: A grieving mother who has become emotionally jaded, impulsive, erratic, and dazed
- Dad: A ghostly presence in the family, proud, content, wise, and reflective
- Man 1: A jaded and morally complex character with darker personality traits
Compensation
- Unpaid
- Non-union project
- Food and transportation provided
Kids Ages 6–9 for Commercial Casting
Job Description
A commercial production is casting kids in the Greater Toronto Area for a fun veggie chip campaign. This project is looking for natural, expressive children with big imaginations who can bring charm, personality, and playful energy to a lighthearted commercial.
Job Responsibilities
- Perform in a commercial as a featured child actor
- Showcase personality, humor, and natural reactions on camera
- Follow direction from the production team
- Participate in callbacks and scheduled filming
- Bring energy and creativity to the shoot
Requirements
- Kids ages 6–9
- All ethnicities and genders welcome
- Outgoing, expressive, and comfortable on camera
- Strong imagination and playful personality
- Must be local to Toronto or GTA
Compensation
- $1,000 CAD
- Plus 15% agency fee (if applicable)
- 1-year online usage
- Paid commercial opportunity
Father & Sons for TV Commercial Casting
Job Description
A commercial production is casting a Black father and sons for a soccer-themed TV spot filming in Toronto. This project will feature a family watching soccer together, capturing authentic, heartfelt moments in a relatable home setting.
Job Responsibilities
- Portray a father and sons in a family-focused commercial
- Engage naturally in scenes watching and reacting to soccer
- Follow direction from the production team
- Deliver authentic and emotionally engaging on-camera performances
- Participate in scheduled filming days
Requirements
- Father: Male, ages 35–45, Black
- Sons: Male, ages 7–20, Black
- Comfortable performing in a family setting on camera
- Father must be able to interact physically (e.g., piggyback with younger child)
- Comfortable with light prosthetics if required
- Must be local to Toronto or able to work as a local hire
Compensation
- Father & adult son: $500 session + $2,000 usage (+15% agency fee)
- Teen/child sons: $500 session + $1,500 usage (+15% agency fee)
- Paid commercial opportunity with additional usage fees
Curlers for Yogurt Commercial Photoshoot
Job Description
A commercial photoshoot is casting real curlers in Toronto for a fun and energetic yogurt campaign. This opportunity is perfect for individuals involved in curling who can bring authenticity and personality to a lifestyle-driven shoot.
Job Responsibilities
- Participate in a professional photoshoot as a curler
- Showcase natural personality and athletic presence on camera
- Follow direction from photographers and creative team
- Represent an active, fun lifestyle in campaign imagery
- Attend a brief wardrobe fitting if selected
Requirements
- Ages 25–50
- Must be an active curler
- Comfortable being photographed in a professional setting
- Outgoing personality and natural on-camera presence
- Must live in the Greater Toronto Area
- Must be a Canadian citizen or permanent resident
Compensation
- $725–$1,725 for one-day photoshoot
- $75 wardrobe fitting fee
- Additional $1,000 if featured in final campaign usage
- Paid commercial opportunity
Content Creator & Video Editor for Social Media Campaigns
Job Description
A creative team is hiring a content creator and video editor to produce high-quality, on-brand social media content. This role focuses on storytelling through video editing, social media graphics, and performance-driven content creation. Ideal candidates are passionate about digital content, trends, and creating engaging visuals that elevate brand presence.
Job Responsibilities
- Edit short-form and long-form video content for social media
- Create engaging social media graphics and visual assets
- Develop content aligned with brand voice and marketing goals
- Collaborate with the team to produce high-performing campaigns
- Use creative storytelling to enhance audience engagement
Requirements
- Experience in video editing and content creation
- Strong understanding of social media platforms and trends
- Ability to create visually compelling and engaging content
- Familiarity with design tools and editing software
- Creative mindset with attention to detail
- Strong communication and collaboration skills
Compensation
- Part-time position (approximately 30 hours per week)
- Competitive pay based on experience
- Opportunity to work on diverse client projects
Job Description
A production team is seeking two skilled filmmakers and one sound recordist for an exciting paid project collaborating with a well-known Brazilian digital influencer. The project will involve capturing high-quality vertical content tailored for social media, with a fast-paced production schedule across multiple cities. This is a great opportunity for creatives experienced in digital content production and live event coverage.
Job Responsibilities
Filmmakers:
- Shoot high-quality video in vertical format for social media platforms
- Edit content quickly for timely delivery
- Collaborate with the team to capture engaging influencer-driven content
Sound Recordist:
- Capture clear, professional audio during production
- Manage and maintain audio equipment
- Ensure high-quality sound recording across various shooting environments
Requirements
- Experience shooting vertical video content
- Strong editing skills for social media content
- Preferred ownership of Sony FX3 camera (for filmmakers)
- Experience in professional audio recording (for sound recordist)
- Ability to work efficiently in a fast-paced production environment
- Strong communication and teamwork skills
Compensation
- Paid opportunity (rate to be discussed based on experience and submitted daily rate)