Office Coordinator position
Essential Functions: Reporting to the VP of Operations
Office Management
· Provide outstanding customer service for visitors and all employees
· Oversee and manage all expenditures and invoicing as well as partnering with the finance team for additional requests (along with all related processes and documentation management)
· Plan and organize office events and actively drive the center of culture in accordance with our core values and guiding principles
· Maintain and organize inventory, order supplies, and hardware
· Acquire snacks and other supplies for the office on a regular basis
· Coordinate office events such as lunches, visitor meetings, get-togethers, awards, etc. as directed
· Active member of social and health and safety committee
· Maintain a professional work environment in alignment with KPI Digital culture
Support to Management Team
· Provide outstanding levels of administrative support to the management team
· Proceeds with all administrative tasks and support for the VP of Operations, HR Director, and Management Team
· Assist in the management of travel requests and expenditures which include (flights, hotels, rental cars, meals, and entertainment expenses) and tracking
· Organizes meetings with Management and assists as needed
· Prepares presentations, agendas, and/or projects for Management as required
· Assists other departments and colleagues upon request
Employee Support
· Responsible for new employee’s desk set up, orientation, and ordering of business cards
· Support in managing and responding to employees’ requests regarding benefits
You will be required to be present in the office in order to manage all your duties.
Minimum Education/Skills:
Minimum 3 years of experience in an administrative or customer service-related position.
· Bilingual (English and French)
· Dynamic, pro-active, good communication and customer service oriented
· Good learning, superior organizational and time management skills
· Energetic, hard-working, great attitude, sense of urgency, team player, able to multi-task
· Reliable, resilient, dedicated, and willing to learn
· Professional, courteous, and cooperative
· Strong ability to prioritize, organize, problem-solve, and meet deadlines and goals
· Prior experience in an Administrative, Receptionist or Customer Service-related role supporting technical and management-level employees preferred
· Proven experience serving in executive admin function highly desired.
· Previous experience planning events and managing calendars, appointments, and meeting rooms
· Excellent proficiency in MS Office and MS Excel is required
Benefits
· The opportunity to join and grow an ever-expanding professional network of high-profile clients and reputable colleagues.
· Competitive merit-based compensation
· If you plan to go to the office, free use of the gym within the building, a full kitchen with snacks, treats, espresso, etc.
· Free Parking available on the premises
· Casual work environment
· Great vacation and personal days package
· Group insurance benefits
This is a hybrid position and all candidates must live in the greater Montreal area.
Poste de coordonnateur de bureau
Fonctions essentielles : Relève du vice-président, Opérations
Gestion de bureau
· Offrir un service à la clientèle exceptionnel aux visiteurs et à tous les employés
· Superviser et gérer toutes les dépenses et la facturation, et collaborer avec l’équipe financière pour les demandes supplémentaires (ainsi que tous les processus et la gestion de la documentation connexes)
· Planifier et organiser des événements au bureau et promouvoir activement le centre de la culture conformément à nos valeurs fondamentales et à nos principes directeurs
· Tenir à jour et organiser les stocks, commander les fournitures et le matériel
· Acheter régulièrement des collations et d’autres fournitures pour le bureau
· Coordonner les activités du bureau comme les déjeuners, les réunions avec les visiteurs, les rencontres, les prix, etc., selon les directives
· Membre actif du comité social et du comité de santé et de sécurité
· Maintenir un environnement de travail professionnel conforme à la culture numérique des IRC
Soutien à l’équipe de gestion
· Fournir un soutien administratif exceptionnel à l’équipe de direction
· Effectuer toutes les tâches administratives et apporter son soutien au vice-président, Opérations au directeur des RH et à l’équipe de direction
· Participer à la gestion des demandes de voyage et des dépenses (vols, hôtels, location de voitures, repas et frais de représentation) et au suivi
· Organiser des réunions avec la direction et aider au besoin
· Préparer des présentations, des ordres du jour et/ou des projets pour la direction, au besoin
· Aide d’autres services et collègues sur demande
Soutien aux employés
· Responsable de l’installation, de l’orientation et de la commande des cartes professionnelles des nouveaux employés
· Participer à la gestion des demandes d’avantages sociaux des employés et y répondre
Vous devrez être présent au bureau afin de gérer toutes vos tâches.
Études et compétences minimales :
Au moins trois ans d’expérience dans un poste administratif ou lié au service à la clientèle.
· Bilingue (anglais et français)
· Dynamisme, proactivité, bonne communication et souci du service à la clientèle
· Bonnes compétences en matière d’apprentissage, d’organisation et de gestion du temps
· Énergique, travailleur, attitude exemplaire, sens de l’urgence, esprit d’équipe, capacité à effectuer plusieurs tâches en même temps
· Fiabilité, résilience, dévouement et volonté d’apprendre
· Professionnalisme, courtoisie et coopération
· Solide capacité à établir des priorités, à organiser, à résoudre des problèmes et à respecter les délais et les objectifs
· Expérience préalable à un poste administratif, de réceptionniste ou de service à la clientèle, à l’appui d’employés techniques et de direction souhaitée
· Expérience avérée au sein d’une fonction administrative de direction hautement souhaitée.
· Expérience préalable de la planification d’événements et de la gestion de calendriers, de rendez-vous et de salles de réunion
· Excellente maîtrise de MS Office et de MS Excel
Avantages
· L’occasion de rejoindre et de développer un réseau professionnel en constante expansion de clients de premier plan et de collègues réputés.
· Une rémunération au mérite concurrentielle et des primes qui récompensent rapidement les membres passionnés et motivés de l’équipe.
· Si vous prévoyez vous rendre au bureau, utilisez gratuitement le gymnase de l’immeuble, une cuisine complète avec collations, friandises, expresso, etc.
· Accès facile au stationnement gratuit
· Milieu de travail décontracté
KPI Digital Solutions
Related jobs:
Production Assistant for Film & TV Projects
Job Description
A production company is seeking a dedicated and organized Production Assistant to support ongoing film and television projects. This role involves working closely with production and management teams to assist with day-to-day operations, scheduling, and coordination. It’s an excellent opportunity for someone looking to grow within the entertainment industry while gaining hands-on experience in a fast-paced, creative environment.
Job Responsibilities
- Support production teams on active film and TV projects
- Assist with scheduling, coordination, and daily operations
- Communicate updates between departments efficiently
- Provide administrative support to production and management teams
- Help ensure smooth workflow across all stages of production
Requirements
- Strong organizational and multitasking skills
- Excellent communication and teamwork abilities
- Interest in film, TV, or media production
- Professional, proactive, and detail-oriented
- Ability to work in a fast-paced environment
Compensation
- Paid position (salary based on experience)
- Opportunities for career growth and industry networking
Identical Twin Boys for Commercial
Job Description
A commercial project is casting identical twin boys for a paid production filming in Toronto. This opportunity is open to talent across Canada, with travel and accommodations covered. Casting directors are looking for natural, expressive teens who can bring authenticity and strong on-camera presence to a professional commercial shoot.
Job Responsibilities
- Participate in a commercial shoot as twin talent
- Follow direction from the production team during filming
- Perform naturally and confidently on camera
- Attend callbacks if selected
- Be available for scheduled shoot days
Requirements
- Identical twin males, ages 15–18
- Must be based in Canada or able to travel
- Comfortable on camera and able to take direction
- Parent/guardian consent required if under 18
- Available for potential multiple shoot days
Compensation
- $600 per 10-hour day
- $300 per travel/hold day
- $5,500 CAD buyout per person
- Travel and accommodation covered
Social Media Manager for Content Team
Job Description
A content team is seeking a Social Media Manager to oversee and grow its online presence. This role involves managing platforms, scheduling posts, and optimizing content for engagement and growth. Ideal candidates are strategic thinkers with a strong understanding of social media trends and analytics.
Job Responsibilities
- Manage and schedule content across social media platforms
- Develop strategies to increase engagement and growth
- Analyze performance metrics and optimize content
- Collaborate with editors and creators
- Maintain consistent brand voice and presence
Requirements
- Experience managing social media accounts
- Strong understanding of content strategy and analytics
- Excellent communication and organizational skills
- Familiarity with scheduling and analytics tools
- Creative and proactive mindset
Compensation
- Paid position (rate based on experience)
- Opportunity to grow with a creative team
Content Clipper for Social Media
Job Description
A digital content team is hiring content clippers to transform long-form videos and livestreams into engaging short-form clips. This role focuses on creating viral-ready content for platforms like TikTok, Instagram Reels, and YouTube Shorts. Ideal candidates have a strong sense of timing, trends, and storytelling.
Job Responsibilities
- Clip and edit short-form content from long videos and streams
- Create engaging, viral-style edits for social platforms
- Add captions, effects, and fast-paced cuts
- Stay updated with social media trends
- Deliver content optimized for multiple platforms
Requirements
- Experience editing short-form video content
- Understanding of TikTok, Reels, and Shorts trends
- Strong sense of timing and audience engagement
- Basic to advanced editing skills
- Creative and detail-oriented
Compensation
- Paid position (rate based on experience)
- Opportunity for consistent content work
Long Form YouTube Video Editor
Job Description
A growing content team is seeking a skilled YouTube video editor to create engaging, high-retention long-form content. This role is perfect for creatives who understand pacing, storytelling, and audience engagement across digital platforms. You’ll work on a variety of content including series, breakdowns, and entertainment-focused videos.
Job Responsibilities
- Edit long-form YouTube videos with strong storytelling and pacing
- Enhance content with graphics, sound design, and transitions
- Collaborate with the creative team on video concepts
- Optimize videos for audience retention and engagement
- Meet deadlines in a fast-paced content environment
Requirements
- Experience editing long-form YouTube content
- Strong understanding of video pacing and audience retention
- Proficiency in editing software (Premiere Pro, Final Cut, etc.)
- Creative mindset with attention to detail
- Ability to work independently and as part of a team
Compensation
- Paid position (rate based on experience)
- Ongoing work with a growing media team
Film Crew Positions for Short Film
Job Description
A student short film production is seeking passionate and dedicated crew members to join an upcoming project filming in Palo Alto. This paid opportunity is ideal for creatives looking to gain hands-on experience in a collaborative filmmaking environment. The project explores emotional storytelling and is perfect for individuals eager to contribute their skills to a meaningful and visually compelling film.
Job Responsibilities
- Collaborate with the director and production team to execute the film
- Support on-set operations within your assigned crew role
- Assist with setup, filming, and breakdown during shoot days
- Maintain professionalism and teamwork throughout production
- Contribute creatively to bring the story to life
Requirements
- Open to individuals with experience or strong interest in film production
- Available for multiple shoot days
- Strong communication and teamwork skills
- Reliable and able to follow direction on set
- Interest in storytelling and independent film projects
Compensation
- Paid student film opportunity
- Valuable on-set experience and networking
Project Coordinator for Film & Media Program
Job Description
A film and media initiative is seeking a highly organized and motivated Project Coordinator to help lead an exciting new cinema-related program. This role is ideal for someone passionate about film, events, and community engagement, with the ability to manage schedules, coordinate partnerships, and support promotional efforts. The position offers a chance to work closely with creative organizations and contribute to a growing cultural project.
Job Responsibilities
- Manage scheduling and coordination for program activities
- Liaise with partner organizations and collaborators
- Assist in planning and executing film-related events
- Support social media promotion and audience engagement
- Ensure smooth day-to-day operations of the program
Requirements
- Strong organizational and communication skills
- Experience in project coordination, events, or media preferred
- Ability to multitask and manage deadlines effectively
- Interest in film, arts, or cultural programming
- Based in or able to work in Philadelphia, PA preferred
Compensation
- Paid position (rate based on experience)
- Opportunity to work within a creative film community
Photographers and Videographers for Content Day
Job Description
A creative content project is seeking 2–3 talented photographers and videographers to join an upcoming content day shoot. This opportunity is ideal for creatives who can capture high-quality visuals, bring fresh ideas, and collaborate in a fast-paced production environment. Whether you specialize in photography or videography, this role offers a chance to showcase your skills and build your portfolio.
Job Responsibilities
- Capture high-quality photos or video content during the shoot
- Collaborate with the creative team to execute visual concepts
- Bring creative direction and ideas to enhance content production
- Ensure proper setup and operation of camera equipment
- Deliver engaging and professional visual content
Requirements
- Experience in photography and/or videography
- Own professional camera equipment preferred
- Strong creative eye and attention to detail
- Ability to work in a team environment
- Reliable and able to meet project expectations
Compensation
- Paid opportunity (rate discussed upon selection)
- Portfolio-building experience and networking opportunities
Open Casting Call for Models
Job Description
A modeling opportunity is now open for aspiring and experienced talent to attend an in-person casting call in Toronto. This casting is seeking fresh faces with strong presence and confidence to meet directly with industry professionals. All gender identities are encouraged to apply, making this an inclusive opportunity for models ready to take the next step in their careers.
Job Responsibilities
- Attend an in-person casting call and meet with the casting team
- Present yourself confidently and professionally
- Follow direction during the casting process
- Showcase your natural look and personality
- Be prepared for potential callbacks or future bookings
Requirements
- Ages 16 and older
- Minimum height: 5’8” for women, 6’0” for men
- Must be legally eligible to work in Canada
- Arrive with a natural, bare-faced look
- Open to all gender identities
Compensation
- Opportunity-based casting (paid roles upon selection)
- Potential for future modeling bookings
Identical Twin Babies for Diaper Commercial
Job Description
A diaper commercial is casting adorable identical twin babies to appear in a heartwarming campaign. This project is تبحث expressive, happy babies with a tactile and playful presence who can bring charm and authenticity to the screen. Casting directors are especially interested in babies with soft features, visible baby rolls, and natural cuteness that resonates with family-focused audiences.
Job Responsibilities
- Participate in a commercial shoot as part of a twin pairing
- Remain comfortable and calm on set with guardians present
- Interact naturally in front of the camera
- Follow simple direction from the production team through guardians
- Help create engaging and visually appealing baby-focused scenes
Requirements
- Identical twins ages 6–10 months
- Open to white or mixed-race babies
- Ideally chubby with visible baby features (e.g., thigh rolls, some hair)
- Expressive, calm, and comfortable in new environments
- Parent or guardian must be available for on-set supervision
Compensation
- $4,000 per baby (plus applicable fees)
- $600 per day session rate
Job Description
An indie short film operating under the SAG Short Project Agreement is seeking a certified California studio teacher to be on set for a brief shoot involving a minor. This role is essential to ensure compliance with child labor laws while supporting the production during filming. The project involves a short scene with a young child actor and requires the presence of a qualified professional on set.
Job Responsibilities
- Be present on set to supervise a minor during filming
- Ensure compliance with California child labor and education regulations
- Support production requirements related to working with a child actor
- Coordinate with production staff to maintain a safe and compliant environment
Requirements
- Certified California studio teacher (required)
- Familiarity with on-set protocols involving minors
- Reliable and punctual for scheduled shoot time
- Ability to work collaboratively with production teams
Compensation
- $250 for approximately 4–6 hours
Job Description
A proof-of-concept vertical drama series is assembling a core creative team for an upcoming production in Los Angeles. This project is a collaborative, ground-up production aimed at building a strong creative vision for a commercial series. The team is seeking both cast and crew members who are passionate about storytelling and open to a co-creation environment.
Job Responsibilities
- Collaborate closely with the production team to bring the project to life
- Fulfill role-specific duties based on position (Director, DP, Makeup Artist, Editor, Production Designer, Actor, etc.)
- Participate in scheduled shoot days and pre-production planning
- Contribute creatively in a team-driven environment
- Maintain professionalism on set throughout production
Requirements
- Prior on-set experience required (narrative, commercial, documentary, or branded content)
- Open to various roles including:
- Director / Director of Photography
- Makeup Artist / Costume Designer
- Editor
- Production Designer / Props Master
- Actors
- Vertical format experience is not required
- Strong collaborative mindset and willingness to contribute creatively
- Must be reliable and committed to the production schedule
Compensation
- Royalty-based compensation model
- No upfront payment; participants will receive revenue share from the commercial sale and distribution of the finished series
- Formal contract provided outlining royalty percentage and rights
- IMDb credit provided upon release