Operations Coordinator

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

The Operations Coordinator Primary Responsibility is managing the day-to-day financial and budget tasks, including but not limited to tracking of all spends, invoice submissions, onboarding of vendors, monthly and quarter closes/accruals. The Coordinator’s Secondary set of Responsibilities will be assisting with the requesting, coordinating, and tracking of the production and distribution of video, digital, design, and radio/audio materials.

This position will support the Senior Director of Resource Operations in the NBC Entertainment Creative Marketing organization.

Primary Responsibilities

• Receive daily and track all incoming invoices, entering required information into tracking software (currently Excel, will be Air Table in the future)
• Process, code, submit all invoices into SNAP, ensuring that invoices get submitted and paid in a timely manner
• Review Ledger and tracker to identify and fix any discrepancies or track down non-payments in a timely manner
• Help troubleshoot invoice processing and payment issues with accounts payable team
• Onboard Vendors
• Troubleshoot problematic vendor onboarding issues (Domestic and International) per NBCUniversal Guidelines, understanding process and information needed to guide vendors thru process
• Monthly and Quarter Finance Closes included but not limited to all accruals, accruals backup and reclasses
• Answer vendor inquiries and interact with vendors regarding issues relating to invoices
• Work closely with Finance, Sr. Director and VP of Creative Marketing to ensure that spends being tracked are accurate
• As needed help Operations Manager with SOW/PSA requests and Vendor Project Requests/Estimates

Secondary Responsibilities

• Partner with members of the Multiplatform Planning, Post Department, Project Management teams, Media department, and media agency to understand video and digital key art assets needs and deadlines.
• Track progress, monitor due dates and facilitate feedback as materials are produced, then coordinate/traffic delivery to internal and external teams for assigned show
• Submit tickets for production assets
• Save digital key art assets onto internal sever

Additional Responsibilities

• Partner with HR to help coordinate IT & Facilities services as needed for contractors or staff employees
• Assist with on boarding of department new hires and contractors (parking, badge, locations, IT & phone setup)
• Maintain inventory of office supplies and stock 3 kitchens, ordering supplies as needed
• Set up larger meetings as requested
• Proactively work with management to achieve company and department goals
• Manage and keep current different documents/databases for NBC Creative Marketing Department
• Other duties and responsibilities as assigned
• Must exercise a high level of discretion in handling confidential and sensitive information

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $22.00 – $27.00/hr.

Qualifications

Basic Qualifications

• 4-year degree (BA/BA) from an accredited college or university
• 1+ years of Finance, Accounting, Accounts Payable or related experience
• Intermediate proficiency with MS office (Word, Excel, and Outlook)

Eligibility Requirements

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Willing to work overtime when required
• Willing to work in Universal City, CA

Desired Characteristics

• Strong oral and written communication skills
• Experience with SAP Accounting a plus
• Industry experience preferred
• Excellent time management and organizational skills, ability to handle multiple projects simultaneously in a fast-paced environment
• Excellent attention to detail and willingness to take initiative, self-starter
• Positive and professional attitude, team player

Additional Requirements

• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal