Entertainment Careers Casting Calls and Auditions

Job Description – In this critical support role, the coordinator provides high-level administrative support to multiple senior executives and client services support for the Publicity and Partnership Solutions teams. Scope of work includes a heavy volume of scheduling, calendar coordination, management of department tracking/databases, and various project specific assignments. The ideal candidate has a passion for the TV and entertainment industry, with an interest in digital, social media, publicity, and brand partnerships.

Responsibilities

• Administrative duties for Publicity and Partnership Solutions Executives including scheduling meetings, preparation of expense reports, arranging travel through outside agency, answering phones/messaging
• Work with FM internal Partnership Solutions team & network ad sales team to traffic and collate comments on all partner executions and activations
• Assist FM Partnership Solutions with sales presentations and/or incoming request for proposals
• Assist Partnership Solutions team with on-set coverage and content review as needed
• Track and collate daily press headlines. Share with Publicity team for review and approval before mass distribution to corporate FM employees and partners
• Create and distribute separate coverage reports by show when requested
• Maintain digital library of integrations and partner submission and activations updated, oversee compilation of integration video reels
• Track all stages of licensing product development and aid licensees with product submissions to ensure the review and approval process is seamless
• Assist Publicity team on set during local LA productions as needed
• Gather and disseminate appropriate upcoming production information to partners
• Coordinate creative kick-off calls and manage timelines to meet deadlines
• Assist teams as needed with the preparation of presentations and materials

Requirements

• Minimum of 2 years of administrative experience, preferably within television or wider entertainment industry
• Ability to prioritize and organize a heavy workload in a fast-paced environment
• Excellent interpersonal and relationship management skills; ability to communicate clearly and precisely
• Meticulous attention to detail
• Effective organizational and time management skills
• Skilled in the Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
• Photoshop experience is a plus
• Must have an entrepreneurial spirit and work well in a team environment

The pay rate for this position is between $26.44 – $28.85 per hour ($55,000 – $60,000 annualized), plus applicable overtime, exclusive of any bonuses or other incentive compensation.

Fremantle offers a competitive benefits package including medical, dental & vision insurance, life & disability insurance, 401(k) contribution & match, flexible spending & health savings accounts, tuition reimbursement, wellness program, paid time off (PTO) including holiday closure, holidays, vacation, personal, volunteer days, sick days & paid leave, Learning & Development opportunities, Employee Assistance Program & many other great work perks, discounts & benefits such as free massages, drinks and snacks in the office.

Fremantle values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Fremantle US

Job Description – Original Productions, Emmy-Award winning producer of unscripted entertainment content, is seeking a Coordinator, Development. This role reports directly to the EVP, Programming and Development and the SVP, Programming and Development, providing high-level administrative support, with a secondary focus of working with the development team.

Responsibilities

• Answer/roll telephone calls
• Coordinate internal meetings / zooms, schedule meetings with outside clients
• Manage two heavy schedules in an organized manner
• Arrange travel and prepare expense reports
• Compile and send end of day emails with notes and reminders
• Manage staffing databases
• As assigned, research a myriad of topics, ideas, and subjects, organize materials for presentations
• Candidate should be someone who leaves no stone unturned
• Contribute to the development team meetings and brainstorms as assigned
• Perform other duties as assigned

Requirements

• At least 2 years of relevant work experience, preferably within entertainment industry
• Experience as an assistant / desk coordinator is helpful
• Clear and effective communication skills
• Proficient in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams)
• Must be passionate about unscripted television content
• Ability to work independently and as part of a team
• Excellent organizational and interpersonal skills
• A professional telephone manner
• Well organized with the ability to prioritize and organize a heavy workload to meet tight deadlines
• Must be a team player

The pay rate for this position is between $50,000-$55,000 annually, plus applicable overtime, exclusive of any bonuses or other incentive compensation (if any).

Fremantle and Original Productions offers a competitive benefits package including medical, dental & vision insurance, life & disability insurance, 401(k) contribution & match, flexible spending & health savings accounts, tuition reimbursement, wellness program, paid time off (PTO) including holiday closure, holidays, vacation, personal, volunteer days, sick days & paid leave, Learning & Development opportunities, Employee Assistance Program & many other great work perks, discounts & benefits such as free massages, drinks and snacks in the office

Fremantle US and Original Productions values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Original Productions

Royalty Coordinator, Record Label

Business Unit: Big Machine Label Group

Department: Royalties

Reports to: Senior Director, Royalty Accounting & Income Analysis

Location: Nashville, TN, Hybrid

Schedule: M-F, 9am-6pm

Compensation: Starting at $40K per year | Full-Time | Salary | Non-Exempt

About Big Machine Label Group: 

Led by Founder, President and CEO Scott Borchetta, the Big Machine Label Group encompasses Big Machine Records, The Valory Music Co., BMLG Records, Big Machine/John Varvatos Records and publishing company Big Machine Music as well as its own digital radio station, Big Machine Radio. 

Job Summary:

The Royalty Coordinator will be responsible for providing support to the Royalties team to ensure timely and accurate reporting of mechanical and artist royalties. This role will present an opportunity for career growth, development, and expansion of professional entertainment industry skills.

Essential Job Functions:

·      Prepare incoming source statements for entry into royalty software.

·      Review and analyze statement data for accuracy.

·      Track and detail income discrepancies and communicate with royalty sources to recover monies.

·      Resolve payment, rate issues and missing statement detail with royalty sources.

·      Maintain organization of royalty files and other documentation.

·      Prepare & review artist & mechanical royalty statements.

·      Prepare rate sheets for artist royalty setups.

·      Set up artist and producer contracts in royalty software.

·      Request documentation from royaltors & update data in royalty software.

Indirect Job Functions:

·      Answer inquiries from writers, publishers, artists, and producers regarding royalty statements.

·      Collaborate with Business & Legal Affairs and Finance to ensure all documentation is in place for royalty accounting and payments.

·      Review administration change requests and make updates in royalty system.

·      Suggest improvements for department workflow or systems.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Experience:

·      At least two years of professional work experience, preferably in the entertainment industry.

·      Prior experience in music royalties, preferably music publishing royalties, strongly preferred.

·      Experience using Tableau, Airtable, and database systems preferred.

Required Skills:

·      Must be extremely detail-oriented with exceptional organization skills.

·      High accuracy rate for data entry.

·      Analytical problem-solving, data pattern recognition, and analysis.

·      High level of competency with Microsoft Excel.

·      Strong written and verbal communication skills.

·      Ability to thrive and be positive in a fast-paced, high-accuracy needed environment.

·      High agility and adaptability to change.

·      Ability to work independently; must be self-motivated.

·      Ability to work collaboratively with fellow team members and other departments.

·      Must be able to maintain high confidentiality.

Education:

Bachelor’s Degree in Music Business, Finance, Accounting, and/or related field preferred.

Supervisory Responsibilities:

None.

Travel Required:

0-10%

Big Machine Label Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Big Machine Label Group

Personal Assistant to HNW Mother / Entrepreneur (Bluffview)

Vibrant, energetic woman in her 30s seeks Personal Assistant to support her and her family in multiple realms. She has a toddler and a husband with a very successful Real Estate Investment company. Also, a dog, three properties, and a couple businesses she wants to begin researching and launching.

Requirements include: BA/BS from US college or equivalent; 3 years’ experience assisting HNW individuals or families; extensive experience booking travel (a background as a travel agent is a bonus but not required); being tech-savvy; good at sourcing; being very organized in general and also good at organizing households (kitchens, closets, wardrobes etc.); excellent written and verbal communication; the ability to ask questions whenever is needed; and having a propensity for anticipating problems by providing solutions before they even come up. A positive, collaborative attitude and energetic working style. Must like dogs.

Responsibilities include: researching family vacations; heavy travel planning; coming up with detailed itineraries; finding restaurants and things to do that are on-trend and of-the-moment; gifting; identifying and working with vendors on home repairs; keeping the household stocked; helping an older family member with social media and food delivery accounts, updating task lists on Trello, and sourcing/identifying gifts. Also: researching new business initiatives (wine, entertainment); errands; tracking timelines. Being a collaborator and sounding board for principal as she begins her new projects.

$125K/year, 40-45hrs/week, a blend of onsite and remote. Occasional evening and weekend availability needed for pressing issues.

Lambent Services

PRINCIPAL HOUSEHOLD COORDINATOR FOR PROFESSIONAL PRIVATE FAMILY IN MIAMI

• $225,000+ gross p.a. (DOE)
• Miami, FL
• Permanent | Full Time

The Opportunity

Chace People is looking to fill a meaningful role where you’ll be the backbone supporting a high-net-worth family in their newly founded residence in Miami. We’re seeking a resourceful Principal Household Coordinator with a keen eye for detail to assist in crafting a harmonious household environment, characterised by efficiency and warmth.

You’ll work closely with the principals, integrating smoothly with other team members and becoming a reliable point of contact in the household. You will become the bridge between the principals and the wider team, especially during an important relocation project in the initial 12 months.

Key Responsibilities

• Efficiently handling a range of errands, liaising with premium service providers and vendors.
• Driving as a core activity, including pickups, drop-offs, and procuring specialty and household items.
• Maintaining records and inventory of household purchases.
• Organising within the house including tidying up and be willing to help clean up if there is an unexpected event (entertaining, or installation for instance).
• Assisting with event preparation and greeting guests upon arrival, including front of house service and table settings.
• Coordinating Lifestyle appointments and establishing good relations with local restaurants, private members clubs, hotels and service providers.
• Acting as the point of contact for telephone calls, emails and other correspondence to the household.
• Coordinate with on-site staff as first point of contact; bridging the gap between principals with internal staff, external vendors and all stakeholders.
• Troubleshoot when things aren’t working and be-on site to manage repairs with outside vendors.
• Responsible for getting the necessary security paperwork in place with outside vendors (NDAs, COIs, etc.).
• Accurate and concise management of household documentation; filing and reporting.
• Assisting with ad hoc travel arrangements.
• Providing packing and unpacking assistance; luggage, boxes, parcels and so on.

Your Profile

An experienced professional with a deep understanding of private household and service roles, you bring a repertoire of skills, including excellent knowledge of Miami’s vibrant culture. You will seamlessly fulfil a myriad of responsibilities, showing a commitment to efficiency and reliability.

You will display loyalty and a proven history of long-term engagements in previous roles, showcasing your capacity to foster trusted relationships while upholding discretion.

Apply Today

If you are a proactive, highly organised individual with a keen eye for detail, eager to take on a role where every day is a fruitful challenge, we invite you to get in touch.

We value candidates who can bring stability, demonstrating proven experience and excellent references.

Chace People

Summary:

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.

Responsibilities

What You’ll Do

* The Front Desk Manager will carry out all daily shift operations of the Front Office department.

* Provide leadership, training and shift flow management while coaching front desk agents and supervisors.

* Create proactive hiring plans and assist in hourly interviews.

* Provide the highest quality of service to guests and ensure associates do the same. Will act as an ambassador of our establishment.

* Perform hands-on duties as needed and be responsible for tasks such as financials, payroll, scheduling, etc.

What You’ll Bring

* Prior leadership or supervisory experience and any experience with the specific brand hotel or upscale property is a bonus!

* A passion for service with a positive, can-do attitude

* The desire to develop and coach associates and create an environment for your team to thrive.

* Ability to creatively problem solve and execute against the strategy and deliver results.

Other Information

* Day 1 Medical, Dental and Vision insurance

* Vacation/Paid Time Off (PTO) with rollover

* Complimentary wellness tools

* Unlimited referral bonuses

* 401(k) with company match

* Hostcare Resources healthcare concierge

* Leadership development

* Tuition reimbursement

* Discounts on hotel rooms, dining, and other travel/entertainment experiences

* Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.

White Lodging

JOB TITLE: Executive Assistant, Brands & Ventures

DEPARTMENT: Brands & Ventures

REPORTS TO: President, Brands & Ventures

OVERALL RESPONSIBILITY

The EA provides direct, sophisticated administrative support to assigned Executive and Department. The EA will ensure the smooth operation of the team by performing tasks as directed and required. The EA will monitor and help manage internal and external activities, timelines, and obligations as well as help prepare and review reports, memos, pitches, and correspondence for internal and external meetings and other purposes.

The EA will also assit in the development and implementation of processes, tools, metrics, initiatives, infrastructure and technology that will support and improve the operations of the Department.

ADMINISTRATION

• Oversees schedule of appointments, meetings, events for Executive: scheduling, connecting calls, booking travel and all travel logistics
• Maintains priorities and workflow on daily basis with a coordination of activity follow up based on Executive’s direction or needs
• Assists the Executive in preparing meeting agendas/presentations, attend meetings to record and transcribe minutes as needed, and compose general correspondence and emails for Executive as directed
• Project manages special assignments: licensor approvals, events, high-level confidential documentation storing etc.
• Covers business growth, development, content, fashion, lifestyle, investments, non-profit
• Creates Expense Reports and maintains internal databases

QUALIFICATIONS

• 2+ years of prior entertainment industry administrative assistant experience
• A willingness to embrace change and adapt strategies on the fly, with a positive mental attitude
• Ability to maintain the flow of the workday by anticipating problems and prioritizing solutions, with the ability to calmly manage high-volume workload
• Organizational agility in being able to lead, work independently, effectively communicate to diverse audiences, manage multiple deadlines, and constantly prioritize and re-prioritize tasks
• Ability to maintain a high degree of discretion in all aspects of the job, displaying courtesy and professionalism in all contacts, and managing high-pressure situations effectively
• Strong project management and excellent writing skills as well as excellent relationship and communication management
• Awareness; ability to observe and anticipate needs by being aware of office activities and offering suggestions to increase efficiency
• Exceptional proficiency with MS Office (Excel, Word, PowerPoint), iOS (keynote), Canva, and Adobe Acrobat

SB Projects, LLC

Casting Call: Studio Photographer

Job Description:

We are seeking a talented and experienced Studio Photographer to join our team in New York City. The ideal candidate should have a strong portfolio showcasing their proficiency in studio photography, with a deep understanding of lighting techniques. This position offers an exciting opportunity to work with a dynamic team in a creative environment.

Job Responsibilities:

• Collaborate with the creative team to conceptualize and execute high-quality studio photography projects.
• Set up and adjust lighting equipment to achieve the desired visual effect.
• Direct and coach models to ensure they convey the intended emotion or mood for each shot.
• Capture high-resolution, visually appealing images that align with the project’s creative vision.
• Edit and retouch images to meet the highest standards of quality.
• Ensure all equipment is properly maintained and in working order.
• Stay up-to-date with industry trends and techniques to continuously improve and innovate.

Requirements:

• Proven experience as a Studio Photographer with a diverse portfolio demonstrating expertise in various styles and subjects.
• Proficient in using studio lighting equipment and accessories.
• Strong understanding of composition, framing, and posing.
• Excellent communication and interpersonal skills, especially in directing models.
• Proficiency in post-production editing software (e.g., Adobe Photoshop, Lightroom).
• Ability to work independently as well as in a collaborative team environment.
• Flexibility to adapt to different project requirements and deadlines.

Compensation:

The compensation for this position will be discussed on an individual basis and will be commensurate with the candidate’s experience and portfolio. This is a freelance/contract position, and rates will be agreed upon before the commencement of any projects.

Casting Call: Casting Assistant

Compensation: Competitive hourly rate, commensurate with experience

Job Description:

We are seeking a dynamic and organized Casting Assistant to join our team for a HUGE PROJECT. As a Casting Assistant, you will play a crucial role in the casting process, contributing to the success of this high-profile production. This is a unique opportunity to be part of an exciting project and gain valuable experience in the entertainment industry.

Job Responsibilities:

• Assist in Audition Coordination: Schedule auditions, communicate with talent, and coordinate logistics for casting sessions.
• Database Management: Maintain and update the casting database with accurate information on actors, their availability, and special skills.
• Reader for Auditions: Serve as a reader during auditions, providing support to actors and helping them showcase their talents.
• Research and Outreach: Assist in identifying potential talent through various channels, including scouting, talent agencies, and online platforms.
• Administrative Support: Provide administrative assistance to the Casting Director, including managing emails, phone calls, and other communication.
• Organize Callbacks: Help coordinate callback sessions, ensuring that the selected talent is available and prepared for the next round of auditions.
• Coordinate with Production Team: Collaborate closely with the production team to ensure smooth casting processes and seamless integration with the overall production schedule.

Requirements:

• Previous Casting Experience: Prior experience as a Casting Assistant or in a related role is highly preferred.
• Excellent Communication Skills: Strong written and verbal communication skills are essential for effective coordination with talent and team members.
• Detail-Oriented: Must be highly organized with exceptional attention to detail, especially when managing databases and schedules.
• Team Player: Ability to work collaboratively in a fast-paced, deadline-driven environment.
• Tech-Savvy: Proficiency in casting software and Microsoft Office Suite (Word, Excel, Outlook).
• Passion for Entertainment: A genuine interest in the entertainment industry and a keen eye for talent.

Casting Call: SkyCam Utility / Reel Watcher

Job Details: We are seeking a reliable and detail-oriented individual to join our team as a SkyCam Utility / Reel Watcher for the upcoming SkyCam shoot during the Iowa vs Penn State game. This position plays a crucial role in ensuring the smooth operation of the SkyCam system.

Job Responsibilities:

• Assist the SkyCam team with setting up and maintaining the SkyCam equipment.
• Monitor the SkyCam feed and alert the operator of any technical issues or adjustments needed.
• Ensure the safety of the SkyCam equipment and the surrounding area.
• Communicate effectively with the SkyCam operator and other crew members to coordinate shots.
• Assist with troubleshooting and basic maintenance of the SkyCam system.

Requirements:

• Strong attention to detail and ability to work in a fast-paced environment.
• Basic understanding of camera equipment and technology is a plus.
• Physical stamina and the ability to lift and carry up to 50 pounds.
• Excellent communication skills and the ability to work well in a team.
• Previous experience in a similar role or familiarity with sports broadcasting is a bonus.

Important Note:

• This position may require working at heights and in outdoor weather conditions. Safety protocols and equipment will be provided.