Coordinator, Publicity & Partnership Solutions

Job Description – In this critical support role, the coordinator provides high-level administrative support to multiple senior executives and client services support for the Publicity and Partnership Solutions teams. Scope of work includes a heavy volume of scheduling, calendar coordination, management of department tracking/databases, and various project specific assignments. The ideal candidate has a passion for the TV and entertainment industry, with an interest in digital, social media, publicity, and brand partnerships.

Responsibilities

• Administrative duties for Publicity and Partnership Solutions Executives including scheduling meetings, preparation of expense reports, arranging travel through outside agency, answering phones/messaging
• Work with FM internal Partnership Solutions team & network ad sales team to traffic and collate comments on all partner executions and activations
• Assist FM Partnership Solutions with sales presentations and/or incoming request for proposals
• Assist Partnership Solutions team with on-set coverage and content review as needed
• Track and collate daily press headlines. Share with Publicity team for review and approval before mass distribution to corporate FM employees and partners
• Create and distribute separate coverage reports by show when requested
• Maintain digital library of integrations and partner submission and activations updated, oversee compilation of integration video reels
• Track all stages of licensing product development and aid licensees with product submissions to ensure the review and approval process is seamless
• Assist Publicity team on set during local LA productions as needed
• Gather and disseminate appropriate upcoming production information to partners
• Coordinate creative kick-off calls and manage timelines to meet deadlines
• Assist teams as needed with the preparation of presentations and materials

Requirements

• Minimum of 2 years of administrative experience, preferably within television or wider entertainment industry
• Ability to prioritize and organize a heavy workload in a fast-paced environment
• Excellent interpersonal and relationship management skills; ability to communicate clearly and precisely
• Meticulous attention to detail
• Effective organizational and time management skills
• Skilled in the Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
• Photoshop experience is a plus
• Must have an entrepreneurial spirit and work well in a team environment

The pay rate for this position is between $26.44 – $28.85 per hour ($55,000 – $60,000 annualized), plus applicable overtime, exclusive of any bonuses or other incentive compensation.

Fremantle offers a competitive benefits package including medical, dental & vision insurance, life & disability insurance, 401(k) contribution & match, flexible spending & health savings accounts, tuition reimbursement, wellness program, paid time off (PTO) including holiday closure, holidays, vacation, personal, volunteer days, sick days & paid leave, Learning & Development opportunities, Employee Assistance Program & many other great work perks, discounts & benefits such as free massages, drinks and snacks in the office.

Fremantle values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Fremantle US