SB Projects, LLC

SB Projects is seeking an Executive Assistant to provide top level support to a Management Executive based in Los Angeles and/or Santa Monica, CA. The ideal candidate is dependable, detail-oriented, and has exceptional organizational and communication skills. Previous entertainment and/or agency experience is highly preferrred.

KEY RESPONSIBILITIES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Takes meeting notes and proactively follows up as needed
• Tracks expenses and prepares expense reports
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel if needed
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

SB Projects, LLC

JOB TITLE: Executive Assistant, Brands & Ventures

DEPARTMENT: Brands & Ventures

REPORTS TO: President, Brands & Ventures

OVERALL RESPONSIBILITY

The EA provides direct, sophisticated administrative support to assigned Executive and Department. The EA will ensure the smooth operation of the team by performing tasks as directed and required. The EA will monitor and help manage internal and external activities, timelines, and obligations as well as help prepare and review reports, memos, pitches, and correspondence for internal and external meetings and other purposes.

The EA will also assit in the development and implementation of processes, tools, metrics, initiatives, infrastructure and technology that will support and improve the operations of the Department.

ADMINISTRATION

• Oversees schedule of appointments, meetings, events for Executive: scheduling, connecting calls, booking travel and all travel logistics
• Maintains priorities and workflow on daily basis with a coordination of activity follow up based on Executive’s direction or needs
• Assists the Executive in preparing meeting agendas/presentations, attend meetings to record and transcribe minutes as needed, and compose general correspondence and emails for Executive as directed
• Project manages special assignments: licensor approvals, events, high-level confidential documentation storing etc.
• Covers business growth, development, content, fashion, lifestyle, investments, non-profit
• Creates Expense Reports and maintains internal databases

QUALIFICATIONS

• 2+ years of prior entertainment industry administrative assistant experience
• A willingness to embrace change and adapt strategies on the fly, with a positive mental attitude
• Ability to maintain the flow of the workday by anticipating problems and prioritizing solutions, with the ability to calmly manage high-volume workload
• Organizational agility in being able to lead, work independently, effectively communicate to diverse audiences, manage multiple deadlines, and constantly prioritize and re-prioritize tasks
• Ability to maintain a high degree of discretion in all aspects of the job, displaying courtesy and professionalism in all contacts, and managing high-pressure situations effectively
• Strong project management and excellent writing skills as well as excellent relationship and communication management
• Awareness; ability to observe and anticipate needs by being aware of office activities and offering suggestions to increase efficiency
• Exceptional proficiency with MS Office (Excel, Word, PowerPoint), iOS (keynote), Canva, and Adobe Acrobat

SB Projects, LLC

[OVERVIEW]

The Director, Brands & Ventures is a sales-focused role which will help drive the strategic, revenue-based partnerships across the HYBE America eco-system, with a primary focus on Quality Control clients, leveraging the most diverse and powerful portfolio of musicians and entertainment brands in the industry.

[CORE RESPONSIBILITIES]

• Pitch, negotiate, secure and activate revenue-generating brand partnership deals for clients, with a focus on the Quality Control roster.
• Project manage entire deal life-cycle from deal sheet process, through execution and recap / reporting.
• Work cross-functionally with day-to-day managers, digital team, sync licensing, PR teams, business managers, legal teams, and more.
• Critically vet and analyze incoming potential partnership opportunities for company’s clients.
• Develop high-level brand relationships across all viable industries and categories.
• Lead the creation of essential sales assets inclusive of original decks, presentations and client one-sheets.
• Responsible for delivering defined ROI, key learnings, reporting and evaluation of partnership impact.
• Identify emerging categories for purposes of first-mover deal making.
• Research industry trends and be current on corporate sponsorships and partnerships.
• Financial reporting and maintenance for Brands & Ventures team.

[QUALIFICATIONS] (skills, attributes, or credentials needed to perform the tasks listed above)

• Must have a minimum of 7+ years of experience with a combination of business development, sales, and creative deal making within music/entertainment.
• Proven track record of securing brand financial commitment in the music brand partnerships space.
• Established relationships with brands, as well as sponsorship and activation agencies.
• Solutions-oriented, highly motivated and proactive self-starter who works well as both team member and individual contribution.
• Experienced and smart negotiator with strong analytical and critical thinking skills.
• Experience in research and analysis of emerging markets and successfully identifying trends.
• Proven ability to conceptualize creative deals in addition to understanding capacity for successful execution of deals. Director, Brands & Ventures
• Organized and detail-oriented team player that enjoys working in a dynamic, fast-paced environment.
• Organizational agility in being able to lead, work independently, effectively communicate to diverse audiences, manage multiple deadlines, and constantly prioritize and re-prioritize tasks
• Ability to maintain a high degree of discretion in all aspects of the job, displaying courtesy and professionalism in all interactions, and managing high pressure situations effectively.
• Strong project management and excellent writing skills with excellent relationship and communication management.
• Creatively and visually proficient with Keynote – must create/deliver highly impactful presentations.
• Exceptional efficiency with MS Office (Excel, Word, PowerPoint), iOS (Keynote) and Adobe Acrobat

SB Projects, LLC