General Staff Jobs

Notes Live desires to hire an experienced real estate development and construction project manager that will oversee adherence to the real estate development and entitlement timelines, inspect construction, maintain project budgets and oversight of site completion

Position Summary

This position reports to the VP of Real Estate Development and manages all new construction and major renovation projects. The Manager is responsible for hospitality and entertainment projects between $15mm to $100mm, with multiple projects being managed simultaneously. Works closely with the Notes Live team to evaluate and prioritize projects, manages the performance of design and construction teams, tracks project costs and schedules to achieve project budget and timelines, and mitigates risk through assessment of quality, scope, safety and regulatory requirements. Coordinates system and facility resources to achieve system priorities and facility project goals.

Core Functions

• Provides leadership by directing project teams, architects and contractor activities. Leads team meetings, and ensures effective communication throughout project life. Interacts positively with promoter partners, vendors, and other outside agencies.
• Develops project schedules for assigned projects and manages all team members to ensure coordinated, timely execution and completion of projects.
• Prepares and evaluates projects, generates cost estimates, reads and interprets design documents, and reviews for completeness and quality, i.e. maintenance, construction, code compliance, and function. Prepares and manages budgets creating cost projections and performing project cost tracking for assigned projects.
• Monitors and maintains project related documents including RFIs, Proposal Requests, Change Orders, testing and inspection reports, lien notices and purchase requisitions. Reviews and approves contractor pay applications and Change Orders within prescribed limits.
• Mitigates project risk by identifying potential issues including site logistics, disruptions to operations, existing conditions and maintenance concerns.
• Works to define, bid, purchase and coordinate the installation of furniture, fixtures and equipment.
• Monitors contractor performance for quality and ensures appropriate level of independent testing and inspection of materials and conditions. Ensures safety standards are met in all aspects of performance of the above functions.
• Works closely with other project team members, including IT, Tech Management, as well as interacts with facility managers, AV design firms, kitchen design firms, architects, contractors, vendors and other outside consultants and regulatory agencies.

Minimum Qualifications

Must possess a strong knowledge of architecture, construction, and/or engineering as normally demonstrated through the completion of a bachelor’s degree in architecture, construction management, engineering or related field.

Five years of progressive project management experience preferably in entertainment and hospitality related construction. Must have proven experience directing and managing multiple resources and projects.

Ability to read and interpret blue prints, specifications and related contract regulatory documents. Must possess a thorough working knowledge of building codes, materials and standards and project tracking tools. Must be able to compute job costs, prepare and monitor project budgets and schedules, a well as use and interpret typical contracts and agreements. Requires strong written, verbal and interpersonal communications skills to motivate team performance. Requires ability listen, negotiate, and resolve conflicts. Must be able to work independently and effectively align resources to achieve system goals. Must exercise independent judgment and be able to maintain confidential information.

Compensation and Benefits

• $ 70,000 – $90,000 per year
• Health benefits per company policy

Notes Live

Company Description

Silverton Casino is an upscale lodge that offers casino gaming excitement in Las Vegas, Nevada. It features restaurants, live entertainment, remodeled guestrooms, live gaming tables, thousands of slots and video poker machines, and a 117,000 gallon aquarium that earned Silverton the distinction of “Best Free Attraction”​ in Las Vegas, NV. The hotel also offers affordable Las Vegas vacation packages, free shuttle transportation to Harry Reid International Airport and the Las Vegas Strip, and an adjoining 165,000 sq. ft. Bass Pro Shops flagship store.

Role Description

This is a full-time on-site role for a Facilities Manager located in Las Vegas, NV. The Facilities Manager will be responsible for managing the daily operations of buildings and facilities in the hotel, including maintenance, repairs, safety and security, and vendor management.

Principle Responsibilities and Duties:

• Ensures effective communication between the Facilities Director and all other supervisors of the Engineering Department.
• Gives daily direction to subordinates based on assessed priorities.
• Maintains the electrical, mechanical operation of the total resort, both interior and exterior.
• Maintains a good working relation with contractors who will furnish immediate 24-hour emergency service.
• Familiarizes self with all Federal, State and Local Laws, particularly as they pertain to the building, building codes end employment practices.
• Serves, as Facilities Director in his/her absence.
• Performs all other duties as assigned by the Facilities Director.
• Assures that all Silverton Casino and Engineering Department Policies and Procedures are followed.
• Ensures that quality services and controls conform to established standards.
• Assists in the administration and control of preventive maintenance program.
• Assist in the establishment, implementation and administration of energy management programs.
• Assists in maintaining inventory of all tools, materials and equipment.
• Ensures that the entire Engineering Department completely understands the operation of the Fire/Life safety System.
• Quickly assesses problems or situations and takes the proper corrective action without hesitation, and makes prompt and just decisions.
• Assures adherence with OSHA and Silverton Casino, LLC safety program.

Qualifications

• 5+ years of experience in facilities management or related field
• Strong knowledge and understanding of building systems, including plumbing, electrical, and HVAC
• Experience overseeing and managing staff and vendors
• Excellent problem-solving and decision-making skills
• Ability to work collaboratively with other departments and stakeholders
• Strong communication and interpersonal skills
• Ability to manage multiple projects and priorities simultaneously
• Experience in the hospitality or casino industry is a plus

Skills, Education & Other Requirements:

• Must have a minimum of 5 years on the job experience in all aspects of construction.
• Hotel Construction experience required.
• Experience in Casino environment preferred.
• Excellent project manager skills required.

Required Work Cards:

• Identification that establishes identity
• Identification that establishes the right to work in the United States

Machinery, Work Equipment, Programs, Software, Hardware Used:

• Must have full knowledge of Microsoft Excel, Project and Word

Silverton Casino

THE ORGANIZATION

The Themed Entertainment Association (TEA) is an international non-profit trade & professional hybrid association representing the world’s leading creators, developers, designers and producers of compelling places and experiences – worldwide. Our mission is to bring together the creators of immersive destinations and experiences to share knowledge, collaborate, spark new ideas, celebrate innovation, and cultivate a diverse global membership.

TEA represents 1,500 members globally and has an annual operating budget of $2.5 million and a staff of 5-7 FTE.

POSITION SUMMARY 

The Director of Business, Operations & Programs plays a vital role in the management of departmental staff and day-to-day operations, component relations, and management and new product development related to TEA’s portfolio of programs and services. This position will work closely with the Executive Director and team in overseeing the day-to-day operations and ensuring the team maintains focus on reaching its strategic goals and objectives. This position is a member of the executive leadership team and reports directly to the Executive Director.

Position Responsibilities:

• Develops strategy for new products and services in partnership with department managers.
• Oversee and manages all education programs (webinars, trainings, toolkits, and resources)
• Provides oversight for a portfolio of revenue-generating and infrastructure support products, programs and services to meet the strategic goals of the organization.
• Oversees the member services staff maintains responsibility for maintaining a strong member value proposition and experience. 
• A key stakeholder in the development of TEA’s operational and project plans in support of the overall company strategic plan. 
• Responsible for delivering quarterly reporting on KPIs related to business lines in support of the strategic plan.
• Directs and manages departmental staff
• Manages employee relations activities including coaching, promotions, salary increases, performance improvement plans and terminations.
• Plans and execute appropriate staffing structures based on strategic goals, budget and skill set of current staff 
• Manages staff appropriate staff to ensure effective policies and procedures for tasks and department functions.
• Leads strategy development and planning for all of TEA’s signature events, including the prestigious Thea Awards, with the internal, outsourced and volunteer staff.
• Oversees the development and review of education materials for association-sponsored conferences, webinars, and other meetings.
• Responsible for the development and roll out of TEA’s CMS Strategy.
• Responsible for inventory management and business line growth strategy for the TEA’s Theas trophy store and other future merchandise sales offerings.
• Manages relationships with product and service vendors including the association’s AMS, awards management, trophy store provider, to name a few.
• Provides support to the Executive Director in preparation for and during International Board and Executive Committee meetings, helping to shape meeting agendas and developing supporting documentation and reporting engaging the broader leadership team, staff, and component leaders.
• Carries out other special projects as assigned.

Position Requirements:

• Bachelor’s degree required
• 7+ years of experience in association management with experience in overseeing departmental strategy and overseeing program execution. CAE preferred.
• Minimum 5 years staff management and development experience.
• Strong project management skills required, ability to multi-task, execute and manage several projects simultaneously
• Strong track record of building high-performing teams.
• Highly collaborative & relational style.  Sincere commitment to work collaboratively with all constituent groups, including staff, board members, association members, volunteers, and vendors.
• Self-starter, able to work independently, and efficiently. 
• Strong project management skills required, ability to multi-task, execute and manage several projects simultaneously
• Must be flexible, solutions-oriented, organized and responsive to requests and deadlines.
• Excellent analytical. Organizational and communication skills
• Collaborative, solution-oriented team leader and colleague.
• Experience developing and managing budgets, including both revenue and expense.
• Advanced proficiency in MS Office software, Adobe, Canva and or other presentation too
• Periodic travel domestic and international to key association meetings or industry events
• Due to the needs of TEA’s global membership, participation in occasional early morning or evening calls will be required
• Position is Hybrid-Chicago – 60% remote with 40% in person from TEA’s office near O’Hare airport 

SEARCH PROCESS

This search is being conducted by Tuft & Associates. Those interested in applying should email a confidential resume and a cover letter outlining specific qualifications to: Mary McMahon, Tuft & Associates, [email protected], 312-642-8889

Tuft & Associates, Inc.

ABOUT ACCEL ENTERTAINMENT

Accel Entertainment is the largest Gaming Terminal Operator in the country. We provide slot machines, redemption terminals, and amusement devices (pool tables, juke boxes, dart boards, etc.) to bars, restaurants, convenience stores, truck stops, and fraternal and veteran establishments across the country. Our focus is providing unmatched customer support, guidance, and compliance expertise so our partner establishments can grow their businesses and generate more revenue.

SUMMARY

The primary responsibilities of this position include, but are not limited to, maintaining accuracy of Salesforce by interpreting incoming information from the field and updating account information accordingly, processing Extensions daily, running reports, and completing additional tasks as needed.

DUTIES AND RESPONSIBILITIES:

• Minimum of one to three years related experience, or equivalent combination of education and experience.
• Proficient in MS Office Suite.
• Ability to prepare reports and business correspondence.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong time management skills and ability to work independently or as a team
• Self-motivated with a strong attention to detail, superior organizational skills, high integrity, and consistent follow-through on tasks
• Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm and assist the team when needed
• Experienced in processing information (such as compiling, categorizing, calculating, tabulating, auditing, or verifying information or data)

QUALIFICATIONS:

• Minimum of one to three years related experience, or equivalent combination of education and experience.
• Proficient in MS Office Suite.
• Ability to prepare reports and business correspondence.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong time management skills and ability to work independently or as a team
• Self-motivated with a strong attention to detail, superior organizational skills, high integrity, and consistent follow-through on tasks
• Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm and assist the team when needed
• Experienced in processing information (such as compiling, categorizing, calculating, tabulating, auditing, or verifying information or data)

Accel Entertainment

Executive Assistant to Partner – Boutique Entertainment Law Firm – $90-110K

Hybrid opportunity with paid overtime and excellent benefits!

A well-known entertainment law firm located on the Westside of Los Angeles is looking for an organized and dedicated Executive Assistant to join their team. The ideal candidate has experience providing high-level administrative support and a background in entertainment. This is an excellent opportunity for someone looking for a long-term fit in a creative environment.

Requirements:

• Experience in entertainment
• Tech-Savvy
• Organized, efficient, and proactive
• Strong research, writing, and editing skills.

Please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

This role is based on-site in Los Angeles, CA; local candidates, please apply only.

Career Group

Our client, a well-known entertainment company, is looking for an Administrative Assistant to support Business Affairs Executives for a 2 month contract. This is a hybrid position based out of Burbank, CA.

Responsibilities:

• Accurately maintains and administers legal contracts filing systems, and assists in monitoring dates of legal significance (e.g., options and expirations).
• Manages and directs phone calls and written correspondence, and facilitates the execution of legal documents.
• Assists with preparation of legal documents and redlines, drafting routine letters, contracts, and other correspondence.
• Answers phones; manages calendars, meetings and conference calls; books/confirms travel; and manages expense reports.
• Coordinates with accounting to track payment milestones and ensure timely payments.

Required Qualifications:

• Bachelor’s degree in a related field
• Minimum 1 year of administrative assistant experience in a high volume entertainment desk at a studio, network, production company or talent agency.
• Minimum 2 years of experience using Microsoft Word, Outlook, Excel and Adobe Acrobat.
• High level of integrity, discretion and professionalism in dealing with senior professionals.
• Must be able to complete a high volume of tasks and projects quickly with little guidance and react with appropriate urgency to situations and events that require a quick response or turnaround.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.

Opportunity Awaits.

Solomon Page

MW Partners is currently seeking a G&A – Assistant to work for our client who is a leader in the media and entertainment industry.

Responsibilities And Duties

• Building episodes in our proprietary Content Management System (CMS).
• Scheduling pre-programmed live stream and episodic channels.
• Tracking and data entry used for programming decisions.
• Understanding of programming workflows and completing tasks within the CMS, content catalog review process, and life-cycle of content.
• Other tasks and duties as assigned.

Requirements

• This is an entry level position.
• Detail oriented with a collaborative mindset.
• A general understanding of databases.
• Knowledge of and interest in the entertainment media landscape.
• The ability to pick up proprietary program scheduling software.
• Comfort working with data and understanding how data plays into programming strategy.

For a confidential discussion or to find out more, contact Nitin Kuntiya on 949-942-8307 or apply now.
MW Partners

Pixelogic Media Partners, LLC provides distribution services and technology solutions to the entertainment industry. We help studios, broadcasters and digital retailers localize and distribute their feature and episodic titles to global audiences on-time and with superior quality.

Our service offerings cover end-to-end workflows including language services such as scripting, subtitling, access services, dubbing, text and metadata localization in over 50 languages. Our technical services master and prepare this content in all distribution products including digital cinema, digital media and physical media (Ultra HD Blu-ray, Blu-ray and DVD).

To date, we serviced thousands of titles for iTunes, Google Play, YouTube, Netflix, Amazon, Movies Anywhere and others. We also authored thousands of Ultra HD Blu-ray, Blu-ray and DVD discs. Our research and development team works on cutting-edge technologies such as 4K, high dynamic range (Dolby Vision, HDR10+), artificial intelligence and machine learning, software automation and our proprietary end-to-end operating platform branded as pHelix.

Experience start-up at scale. Be part of building innovative solutions to service our media and entertainment clients and help us fulfill their content distribution needs. Join us if you’re passionate about entertainment, innovation and customer service excellence!

Office Manager | On-site at Culver City Office

Compensation: $25/hour (non-exempt)

• Greet and direct visitors upon arrival
• Work with building landlord on various maintenance issues, and coordinate any employee

moves which may include furniture installation, etc.

• Coordinate repair of any office equipment, such as microwave ovens, sinks (garbage disposals),

refrigerators, copy machines or any other office equipment as directed.

• Order and coordinate furniture installations as needed
• Work with architects, planners, etc., on any office expansion or reconfiguration
• Coordinate on-site meetings for 401k & benefits partners
• Answer and transfer calls to the appropriate contact; take messages when necessary
• Maintain an organized and presentable reception area
• Receive, sort, and distribute daily mail and deliveries
• Order office and parking badges for new employees
• Sustain office security by following safety procedures and controlling access via the reception

desk (monitor logbook, issue visitor badges)

• Order office supplies and keep inventory of stock
• Order and organize groceries for the office
• Update calendars, schedule meetings, and book travel for Executives
• Reserve conference rooms for meetings
• Partner with HR to update and maintain office policies
• Assist the leadership team in daily duties as needed
• Provide parking validation to visitors
• Order breakfast/lunch as needed for client and internal office meetings
• Liaise with facility management vendors, including cleaning, catering and security services
• Abide by security policies and protect information assets entrusted to you
• Perform ad-hoc duties as directed

Requirements

• Associate’s Degree
• 2+ years of customer service
• Knowledge in Microsoft Office (MS Word, Excel, Outlook, Powerpoint)
• Strong organizational, planning, and time management skills
• Problem Solver and able to work independently
• Solid verbal and written communication skills
• Ability to multi-task in a fast-paced environment
• Strong attention to detail
• Help maintain a professional, positive, and friendly work environment
• Ability to lift office products and supplies up to 15 lbs

Pixelogic Media

Programming Coordinator

We create entertainment experiences that drive conversation and culture around the world. Through television, film, digital media, live events, merchandise and solutions, our , our brands connect with diverse, young and the young at heart audiences in more than 180 countries.

Are you looking to get your start in the business of deciding what shows and movies viewers want? Working with the Programming Team, the Coordinator is responsible for channel management in order to build out some of the 250+ channels. This role reports to the Programming Manager or Sr Programming Manager.

Responsibilities:

• This is a critical role with a wide range of responsibilities, including:
• Building episodes in our proprietary Content Management System (CMS).
• Scheduling pre-programmed live stream and episodic channels.
• Tracking and data entry used for programming decisions.
• Understanding of programming workflows and completing tasks within the CMS, content catalog review process, and life-cycle of content.
• Other tasks and duties as assigned.

Requirements:

• This is an entry level position.
• Detail oriented with a collaborative mindset.
• A general understanding of databases.
• Knowledge of and interest in the entertainment media landscape.
• The ability to pick up proprietary program scheduling software.
• Comfort working with data and understanding how data plays into programming strategy.

Compensation:

• $20/hr. – $24.00/hr. (W2)

Cypress HCM

We are in need of an Assistant Scheduling Administrator to support the daily operations of the Project Coordinating Department. This position takes part in a leadership role and helps us a direct resource for anyone in the company with questions. This position helps with scheduling techs, field sampling questions, laboratory analysis questions, and providing pricing, administrative, and/or billing questions. In addition, the position manages and oversees the day-to-day operations. Sales experience is a plus!

Benefits Medical, Dental, Vision, Paid Vacation/Sick Time, 401k, various discounts on travel/entertainment/wellness/gym membership, etc.

Compensation $54,000 – $64,000
Vert Environmental