General Staff Jobs

Path Construction is seeking a qualified Administrative Assistant to join our organization in Arlington Heights, IL. We are a rapidly growing general contractor headquartered in Arlington Heights, IL with offices and projects throughout the United States. The right person will be a creative, outgoing, responsible, and detail oriented individual to support project management.

The Administrative Assistant provides general office and clerical duties.

Daily Tasks:

• Support the Project and Estimating Staff
• Maintain Files
• Create and Maintain Excel Spreadsheets
• Answer and Route Phone Calls
• Greet Clients and Guests
• Order Office Supplies
• Assist IT and Computer Operations
• Open and Distribute Mail
• Ship Packages
• Collaborate on Special Projects and Research
• Develop Agendas for Events
• Help Plan Path Events
• Maintain Contracts with Third Parties
• Assist Accounting Department
• Prepare Executive Correspondence
• Run errands, event pickups, etc

Keys to this position are excellent verbal and written communication skills, a positive and energetic demeanor, strong work ethic, ability to efficiently handle multiple duties, high attention to detail, self-motivated, excellent organizational and time management abilities.

About The Company

Founded in 2008, Path Construction is a general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to: healthcare, hospitality, higher education, multi-family, self-storage, senior living, transportation, water and waste treatment, convention centers, laboratories, and correctional. The main philosophy and strategy for the growth of our organization is to be on the cutting edge of all aspects of the construction process. Additionally, our unmatched customer satisfaction and, most importantly, the development and quality of our people drive our success.

For more about us, please visit our website at www.pathcc.com.

Requirements

• Proficient in Microsoft Office, including Outlook, Excel, Word and PowerPoint
• Must have excellent verbal and written skills
• Must be able to multi-task
• Construction experience is a plus
• Associate Degree or higher is a plus
• Flexible, self-motivated and willing to adapt to changing needs
• Quick learner, detail oriented and able to follow instruction
• Excellent organization and communication skills
• Able to meet deadlines
• Valid driver’s license with a positive motor vehicle record
• Ability to lift and carry objects weighing up to 25 lbs

Benefits

• Competitive Compensation
• Certification Training
• 401(k)
• Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
• Company cellphone and computer
• Financial and Mental Health Support through a third party
• Travel and Entertainment Discount Program

Path Construction

Russell Tobin/Pride Global is seeking a skilled logistics professional to work at our client’s location as a Executive Assistant II. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6 month Contract-Hire role that could be extended or go permanent for the right candidate.

Position: Executive Assistant II

Location: Bristol, CT 06010

Duration: 6 Months Contract to Hire

JOB SUMMARY:

Key job responsibilities (Duties):

• The Executive Assistant coordinates and performs a wide range of routine and complex administrative and clerical duties, independently manages day-to-day activities in support of our Entertainment & Technology executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support.
• The ideal EA always demonstrates a high level of professionalism, positive service-first attitude, strong attention to detail and excellent organizational skills.
• This role may also provide back-up support for other assistants as part of an executive assistant team.
• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as representative of department, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of the organization on highly confidential matters. Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.
• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources

Qualifications:

• High school diploma required
• College degree preferred – BS or equivalent experience
• Minimum of 3 years of relevant experience as an Executive Assistant required
• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Knowledge of administrative functions and processes.

Russell Tobin

Administrative Assistant VIAJP00000514

A leading digital streaming network is seeking an Administrative Assistant – G&AT. The candidate will be responsible for providing administrative support to department executives. The ideal candidate is detail-oriented and a forward thinker who is able to anticipate the administrative needs of the department. The company offers a great work environment!

Administrative Assistant Pay And Benefits

• Hourly pay: $24/hr
• Worksite: Leading digital streaming network (New York, NY 10036 – Hybrid, Must be Onsite Monday – Tuesday)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment, Possible conversion

Administrative Assistant Responsibilities

• Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, etc.
• Provide admin assistance to department execs including travel arrangements, expenses, To-do list, and Weekly Priorities list preparation.
• Coordinate meetings including booking conference rooms, video set-up (ZOOM & Microsoft Teams) & distribution of materials.
• Copy, file digitally, and organize documents as required.
• Prepare emails and other Word, Excel, and PowerPoint documents in a timely manner.
• Assist the Senior Team on special projects.
• Prepare meeting folders, ensuring updated versions of critical documents including meeting agendas are provided.
• Save key reference documents to the department share drive.
• Assist in maintaining key department documents.

Administrative Assistant Qualifications

• 2+ years of department assistant experience.
• Associate’s Degree.
• Entertainment or Media-Related Industry experience is preferred.
• SAP/CONCUR experience.
• Experience with Microsoft Office Suite, Expert with Calendaring (international and domestic), knowledge of time zones.
• Industry and Data Entry experience is nice to have.
• Proficiency in MS Office software with particular strengths in Word, Excel & PowerPoint.
• Able to collaborate with others and have a positive “can-do” personality, who exhibits a deep passion for supporting executives.
• A self-starter who can work independently as well as in conjunction with department executives.
• Keen attention to detail; excellent organizational, written, verbal and interpersonal skills.
• Must be able to multi-task and manage time efficiently to meet deadlines and re-prioritize work.
• Capable of working well in a fast-paced environment using confidential information.
• A good communicator, with excellent organizational and written skills who thrives working in a high pace and dynamic environment.

Administrative Assistant – G&A Shift

• Monday to Friday from 9/9:30 am to 6/6:30pm.

Compensation: From $24.00 to $24.00 per hour
Avispa

COMPETITIVE PAY and BENEFITS + A GREAT CULTURE = A GREAT PLACE TO WORK!

Symphony Pointe in Elkhorn, NE, an Agemark Senior Living Community is hiring for a Life Enrichment Coordinator! You will find your next career opportunity with a Certified “Great Place to Work” that has been named as one of the nation’s best Assisted Living providers SIX YEARS IN A ROW!

NOW HIRING – FULL-TIME LIFE ENRICHMENT COORDINATOR IN Elkhorn, NE.

This position will primarily support our Assisted Living and Memory Care residents. The schedule will be Tuesday – Saturday.

The way to have fun as a Life Enrichment Coordinator:

• Provide engaging, fun activities for someone’s grandma or grandpa and encourage them to take part–treat them like they’re your family members!
• Build relationships with family members and residents and learn their life story and their passions, hobbies, and greatest desires. Then…help make their dreams come true!
• Help make our community a true home for residents–willingly assist in any area as needed to support your co-workers.
• Plan adventures in the community and take residents places they didn’t think they could go!
• Drive the bus and company car to take residents out and about.
• Use a computer proficiently and be comfortable making fun posts on social media.
• Show commitment, be professional, and have integrity and compassion toward residents and your coworkers.
• Have fun! Encourage others to take part in activities and join in yourself.
• Willing to learn and take direction from our experienced leaders.
• Strong English communication skills are essential for seamless interaction with residents and colleagues.

Do others describe you this way?

• A positive attitude and zest for life that you want to share with others.
• A wish to grow your career in a family-owned company.
• A strong desire to create remarkable moments for residents and your coworkers every day!

Enjoy Our Outstanding Benefits As a Life Enrichment Coordinator

Education assistance < $10,500/ yr & 100% FREE TUITION with preferred college partners

AND MUCH MORE…..

APPLY NOW!

IND3
Agemark Senior Living

Contract Assignment in Newport Beach, CA 100% onsite.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Travel Coordination and PreparationWorks with assigned managers to coordinate travel arrangements, both domestic and international, through our travel agency platform (Navan), according to the Company Travel and Entertainment Policy.
• Arranges cost effective ground transportation, books hotels and manages all logistics.
• Creates final travel itinerary and directions.
• Expense Reports: Travel, Gifts and EntertainmentGathers emails, calendar schedules and compliance approvals to prepare monthly expense reports.
• Prompts managers after travel, meetings and events to include all proper documentation and approvals well in advance.
• Processes monthly detailed expense reports through the Concur system.
• Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and following up with managers for personal payments when needed.
• Monitors and tracks all expense reports submitted until final payment.
• Meeting CoordinationSchedules external and internal meetings, calls and video conferencing across multiple time zones.
• Checks and confirms availability for presenters.
• Coordinates meeting materials printing and distribution.
• Handles meeting logistics and orders meals/refreshments when needed.
• Calendar ManagementMonitors multiple calendars and alerts managers as meetings occur according to their preferences.
• Creates, accepts and changes meetings according to each manager’s preference.
• Communicates effectively, keeps managers’ calendars well organized, and properly screens meetings.
• Client Servicing and Phone CoverageProvides excellent client service and phone skills.
• Manages telephone calls and handles requests and escalates urgent matters with urgency.
• Creates follow up correspondence according to the requirement of each manager.
• Project and Department ResponsibilitiesCompletes assigned projects on time and with accuracy.
• Liaises with assistants from other departments to support all business needs as a team.
• Supports managers with any projects or events, using Excel, PowerPoint and Company applications.

POSITION REQUIREMENTS

• 2 – 5 years of previous administrative experience supporting multiple executives.
• Intermediate to advanced working knowledge of MS Word, Excel and Outlook, Zoom required.
• Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails.
• Must be able to adapt to changing situations with minimal notice and guidance.
• Two–year college degree is preferred but not required.
• Soft skills: Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, strong relating skills, able to prioritize, team player.

Ultimate Staffing

Path Construction is a growing Commercial General Contracting firm, located in Arlington Heights, IL. We are looking for an experienced, reliable and dynamic Executive Administrative Assistant. The Executive Assistant will work directly with the executive team and will be performing a number of administrative duties. The ideal candidate is highly skilled, professional, and capable of managing their work load and prioritizing tasks in a corporate environment. This is an excellent opportunity to join a growth driven leader in the commercial construction sector.

Founded in 2008, Path Construction is a general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to: healthcare, hospitality, higher education, multi-family, self-storage, senior living, transportation, water and waste treatment, convention centers, laboratories, and correctional. The main philosophy and strategy for the growth of our organization is to be on the cutting edge of all aspects of the construction process. Additionally, our unmatched customer satisfaction and, most importantly, the development and quality of our people drive our success. For more about us, please visit our website at www.pathcc.com.

Executive Administrative Assistant Responsibilities Include:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Arrange corporate events to take place outside of the work place
• Maintain an organized filing system of paper and electronic documents
• Collaborate on Special Projects and Research
• Prepare Executive Correspondence
• Develop Agendas, Presentations, and Handouts for Events
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Writing and research
• Errands as assigned

Requirements

• 1+ year of experience as an Executive Administrative Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional Interpersonal Skills
• Friendly and Professional Demeanor
• Ability to lift and carry objects weighing up to 25 lbs
• Associate Degree or higher
• Construction experience is a plus
• Marketing background/InDesign is a plus
• Excellent writing skills
• Ability to perform research
• HR experience is a plus
• Valid driver’s license with a positive motor vehicle record

Benefits

• Competitive Compensation
• Certification Training
• 401(k)
• Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
• Company cellphone and computer
• Financial and Mental Health Support through a third party
• Travel and Entertainment Discount Program

Check us out at www.pathcc.com!
Path Construction

Executive Events Coordinator I

Location: Chicago, IL
Duration: 4 months with possible contract to hire/with possible extension

Description:
Top 35 skill sets:
Previous experience in full cycle events
Flexibility and ability to adapt to fastpaced environment & events
Exceptional skills in hospitality for customers and event guests
Excellent oral and written communication skills
Tracking event metrics

Critical details :We have a team of very experienced event managers. We’re willing to teach whoever comes into this role, but do require some experience. This will be a team of 7, with most people being contractors.
The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.
We are seeking a candidate who is passionate about hospitality and events to join our Chicagobased events team. Our events consist of inoffice, white glove experience for our colleagues and guests. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate crossfunctionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
Continuously research and report innovative and creative event and entertainment options
Solid office management / workplace environment knowledge
Strong customer service and executive interaction experience
Understand client brand and product positioning with the ability to ensure consistent, onbrand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
Pre, onsite and post event logistical management
Key stakeholder for GCal calendar management for internal event space
CoManage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time

Required Skills:
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client’s needs
Experience in managing budgets, financial planning and tracking
Excellent problemsolving skills with ability to creatively negotiate demands
Resultsoriented, customerdriven, and organized
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
Indepth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

As an equal opportunity employer, ICONMA pride itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, colour, gender, age, Sexual orientation, citizenship, or disability.
 
ICONMA

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

Under general supervision and according to established policies and procedures provides legal/general support to the firm’s attorneys and their clients. Must be familiar with and observe the firm’s established policies and guidelines. Must maintain positive contact with attorneys (both the firm’s and outside counsel), support staff, clients and vendors. Observes confidentiality of client and firm matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Essential Functions

Litigation:

Excellent organizational skills and attention to detail.
Familiarity with case and/or project management is beneficial.
Experience with databases and litigation software packages a plus, i.e., Relativity.
Familiarity with document production and trial preparation is valuable, interest in or prior experience with labor and employment litigation cases a plus.
Familiarity with obtaining, reviewing, and indexing legal records and documents for litigation matters.
Interest in gaining experience with organizing and maintaining discovery files,
Ability to assist attorneys in preparing correspondence, documents, and pleadings:
Prepare deposition materials, including exhibits and summaries.
Become well versed in e-filing in State and Federal Court(s).
Ability to conduct legal research and comprehend Court rules.
Familiarity with preparing case materials for experts and witnesses.
Willingness to assist with trial preparation and attend trial.
Ability to work and learn independently and within a team setting;
Ability to calendar deadlines.
Excellent writing and proofreading skills; and
Ability and willingness to learn cite checking and blue booking skills, a plus.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College Degree required.

Experience: Interest in labor and employment litigation a plus; General office skills required.

Skills: Excellent organizational skills. Must be extremely detail oriented. Effective oral and written skills. Proficiency in MS Excel and MS Word preferred.

Other

Pay Range: $52,000 – $68,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

We are seeking an experienced Office Manager to manage and oversee daily operations of the Philadelphia office. This is an opportunity for an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which staff and lawyers can thrive. The position is a blend of direct personnel supervision, operations, human resources, administration, facilities, events, and hospitality and requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exeptional energy, commitment to service excellence and leadership in growing a team of diverse support staff professionals.
Essential Functions

Responsible for safe and efficient office management including office operations, implementationand adherence to Firmwide policies and initiatives, coordination of activities with otheradministrative managers and supervisors, and coordination with other support functions outsidethe market
Lead liaison with Office Managing Partner and Firmwide leadership/management team
Work with Global Security Team in establishing and implementing security protocols andprocedures for local facilities, equipment, and personnel
Manage office expenses and identify opportunities for cost savings
Examine office operations and activates with respect to best practices and makerecommendations or implement changes to enhance efficiencies and promote continuous improvement
Solve day-to-day problems which involves working in conjunction with other departments and personnel
Has shared responsibility for various administrative functions that impact the office (i.e., HumanResources, Docketing, Business Intake, Information Technology, Accounting, Marketing andKM/Library etc.)
Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, handling, conducting annual performance reviews, and otherduties as needed; liaise and report in real-time to HRBP on employment performance issues.
Work with Marketing Department and Office Managing Partner to plan office events
Make recommendations and manage the office budget
Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management /reduction of building operating costs
Leadership and management of office personnel, including executive assistants, to include daily performance management and the annual performance and compensation review process
Manage executive assistant teaming assignments to include routine workload allocation analysis, and updating teaming info in PeopleSoft
Lead the local incident response and business continuity team efforts
Update and implement local business continuity plan and maintain office information on the Firm’sintranet
Assist the local records function, as needed, in support of the Firmwide records management policy
Assist administrative departments with workflow issues, as necessary
Facilities management which includes establishing and maintaining relationships with localproperty management and the landlord
Handle local accounting related tasks to include invoice processing, expense, and check request approval, troubleshooting delinquent invoice payment issues and vendor management
Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA to keep updated on industry information
Projects and other duties as assigned

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Bachelor’s Degree or equivalent experience.

Experience: At least five years’ experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is strongly preferred. Basic understanding of state and local human resource rules, regulations, and requirements essential.

Skills: High emotional intelligence, proactive, problem-solver, strong written and verbal communication

Other

Supervisory Responsibilities: Direct personnel supervision, including operations, administration, facilities,events and hospitality.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of the contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world.
 
We have an immediate contract position with one of our direct client. If you are interested and available, please respond with your resume ASAP and suggest a good time to call you.
.

Job Title: Executive Events Coordinator
Location : Chicago, IL 60654 (100% onsite 5 days a week)
Pay rate: $27/hr on W2
Contract durations: 2 months (until end of Jan, 2024) with potential to extend
Positions : 2
 

Description/Responsibilities: Looking for 2 people, opening new floors in Chicago tower, increase in events at Chicago tower. A lot of high level, executive white glove/non-profit events happening in the next month. 2 additional team members. Setting up a room/coffee, making sure stations are set up, arranging catering.
Experience level – 1-3 years’ experience.
Flexible, working on site 5 days a week, someone who is willing to learn. In Office events would be preferred.
Events experience is mandatory. Corporate experience is highly preferred, working with vendors/suppliers. Flexibility/Eagerness to learn
 
Top 3-5 Skills:
– In office events experience is highly preferred (2-3 years’ experience with events is mandatory)
– Working in a fast-paced environment
– Salesforce experience is preferred, g-suite is preferred
– Hospitality experience is preferred (hotels)
 
Background: Events experience Mandatory/Hospitality industry is OK
 
Education: Degree preferred

A brief high-level overview of the role : The individual in this role will be supporting Chicago’s real estate and workplace services events. This including vetting, scheduling, planning, and executing events for our internal partners, ERGs, and nonprofits. This is an in-office job, with no remote option.

The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:
-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
-Continuously research and report innovative and creative event and entertainment options
-Solid office management / workplace environment knowledge
-Strong customer service and executive interaction experience
-Understand *** brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
-Continuous development of team playbooks and standard operating procedures
-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
-Pre, onsite and post event logistical management
-Key stakeholder for G-Cal calendar management for internal event space
-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
-Management of event statistics and ad hoc reporting
-Manage various workplace projects as assigned
-Multitask many events and projects at one time

Required Skills:
-Experience will be evaluated based on alignment to the core competencies for the role
-Highly personable and customer service focused with great attention to detail
-Excellent written and verbal communication with ability to proactively address client’s needs
-Experience in managing budgets, financial planning and tracking
-Excellent problem-solving skills with ability to creatively negotiate demands
-Results-oriented, customer-driven, and organized
-Assess and prioritize workload in a strict deadline centric environment
-Thrive on teamwork and overcoming obstacles
-Ability to work a flexible schedule as needed
-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

To know more about current opportunities at LeadStack, please visit us at https://leadstackinc.com/careers/.
 
I can be reached on [email protected] /(510) 405 0566. 
LeadStack Inc.