General Staff Jobs

ABOUT:

For over 30 years, Funrise has been a global innovator and industry leader in the design, manufacturing, and distribution of toys worldwide. Our mission is to ‘create fun’ for kids of all ages by building impactful brands through innovation, creativity and imagination.

Our portfolio consists of internal brands including GAZILLION®, CRUSHIE FLUFFIES™, FART NINJAS™, BFF BRIGHT FAIRY FRIENDS™, Sugar Surprise™, MIGHTY FLEET™ and more, as well as licensed properties from premier partners like Cat®, Teenage Mutant Ninja Turtles® and other global entertainment companies.

JOB DESCRIPTION:

Funrise is seeking a highly motivated and goal-oriented Executive Assistant with a strong interest in career development to support the Chief Executive and Executive Office. Duties are complex and confidential requiring the highest level of discretion and independent judgment. The ideal candidate will be extremely detail-oriented, organized, possess a high standard of excellence, and have a professional and resourceful approach to his or her work.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of responsibilities and confidential matters with discretion.

RESPONSIBILITES:

• Primary point of contact for internal and external communication on all matters pertaining to the top executives.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities.
• Handles various special projects as needed, including brand coordination and project management.
• Maintains the executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinates and builds international and domestic travel itineraries, including arranging point-to- point transportation.
• Leads event coordination for company events and large meetings.
• Composing and preparing correspondence that is often confidential.
• Prepares and reviews materials and correspondence for meetings.
• Assist with creation and modification of presentations, spreadsheets, charts, and other documents.
• Handles the expense reports for the CEO and Executive Office.
• Occasional domestic and international travel may be required.
• PA duties as needed.

REQUIREMENTS:

• Bachelor’s degree required
• 2+ years of relevant work experience as an Executive Assistant supporting C-level executives in the Consumer Products or Entertainment industry is preferred, however, highly motivated new or recent college graduates are welcome to apply.
• Excellent written and verbal communication skills; ability to write, proofread, and edit with precision.
• Strong organizational skills and attention to detail in a high volume, fast-paced environment.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media platforms.
• Basic financial and data analytic skills preferred.
• Ability to manage highly sensitive, confidential information in a diplomatic and dignified demeanor.
• Excellent relationship skills with the ability to analyze and anticipate business needs and provide resolution in a timely and efficient manner.
• Advanced interpersonal sensitivities with aptitude for successfully navigating varied personality types.
• Demonstrated experience working with all levels of executives, internally and externally

Compensation: $80,000 – $90,000

Location: Van Nuys

Hybrid, Exempt

Funrise is an equal opportunity employer and affirmatively seeks diversity in its workforce. Funrise recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.

Funrise

Seeking a high level senior administrative assistant for a well established company in the financial services industry. Must have experience supporting C-suite executives and have International travel booking experience.

Full time – This role is required to work onsite in Newport Beach, CA.

Pay $80-85K

The Assistant role provides challenge, diversity and opportunity. This is a fast-paced environment that requires individuals to be self-starters, highly professional, organized and detail oriented. We encourage individuals to take ownership and initiative, and bring forth creative ideas and solutions. We look for candidates who are team oriented, collaborative, inclusive, and enjoy multi-tasking a diverse workload.

1. Travel Coordination and Preparation

· Works with assigned managers to coordinate travel arrangements through our travel agency according to the Travel and Entertainment Policy.

· Arranges cost effective ground transportation, books hotels and manages all logistics.

· Creates final travel itinerary and directions.

2. Expense Reports: Travel, Gifts and Entertainment

· Gathers emails, calendar schedules and compliance approvals to prepare monthly expense reports.

· Prompts managers after travel, meetings and events to include all proper documentation and approvals well in advance.

· Processes monthly detailed expense reports through the Concur system.

· Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and following up with managers for personal payments when needed.

· Monitors and tracks all expense reports submitted until final payment.

3. Meeting Coordination

· Schedules external and internal meetings, calls and video conferencing.

· Checks and confirms availability for presenters.

· Coordinates meeting materials printing and distribution.

· Handles meeting logistics and orders meals/refreshments when needed.

4. Calendar Management

· Monitors multiple calendars and alerts managers as meetings occur according to their preferences.

· Creates, accepts and changes meetings according to each manager’s preference.

· Communicates effectively, keeps managers’ calendars well organized, and properly screens meetings.

5. Client Servicing and Phone Coverage

· Provides excellent client service and phone skills.

· Manages telephone calls and handles requests and escalates urgent matters with urgency.

· Creates follow up correspondence according to the requirement of each manager.

6. Project and Department Responsibilities

· Completes assigned projects on time and with accuracy.

· Liaises with assistants from other departments to support all business needs as a team.

· Supports managers with any projects or events, using Excel, PowerPoint and other applications.

POSITION REQUIREMENTS

· 2 – 5 years of previous administrative experience supporting multiple executives.

· Intermediate to advanced working knowledge of MS Word, Excel and Outlook required.

· Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails.

· Must be able to adapt to changing situations with minimal notice and guidance.

· Two–year college degree is preferred but not required.

Soft skills: Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, strong relating skills, able to prioritize, team player

Interested? Please send your resume to [email protected]

Ultimate Staffing

Administrative Assistant

High Level Professional with previous experience providing administrative support at the senior management level – 10 + years
Providing support to multiple Senior Managers and their teams
Trading Floor Environment – fast pace and work effectively under pressure
Responsibilities include:
Calendar management, travel scheduling and expense processing
Communicating and interacting with all levels of the group and across business functions
Serving as a resource for company policies and procedures

Required Skills:
Extensive diary management for multiple managers and team
Significant time management and prioritization skills
Advanced skills in Outlook and MS Office programs (Excel, Word, PowerPoint, Concur)
Highly organized with strong attention to detail
Ability to work effectively under pressure and with time constraints
Ability to learn quickly and handle new responsibilities
Strong written and verbal communication skills
Strong concur experience processing travel and expenses
Ability to work effectively under pressure and with time constraints and the flexibility to work extended hours when required
Experience with organizing client entertainment functions
1. Outlook
2.Word, Excel, PP
3. Concur

Top 3 Must Have:
1. CONCUR
2. MS OFFICE SUITE (EXCEL, WORD, POWERPOINT)
3. OUTLOOK
Pionear Recruiting

Executive/Personal Assistant to a Sports and Entertainment Icon

Leading CEO who is an iconic mentor has an immediate need for an extraordinary right arm. The ideal candidate will have a minimum of 10 years’ experience supporting at the C-level. This is an incredible opportunity for a true task master who is exceedingly strong with domestic and international travel, well-experienced in working in multiple time zones and complex calendar management. A proactive approach, top technical skills and a proven track record of problem-solving will all be key to being truly successful in the position. Seeking someone with strong communication skills, both written and verbal along with a natural EQ ability, who is interested in a long-term growth opportunity working alongside a creative icon.

What we’re looking for:

• 10+ years of experience in C-level support, stability and strong tenure is a must
• 24/7 mindset, with an interest in learning, being constantly busy and stimulated
• Extensive scheduling and calendar management experience
• Meticulous attention to detail and organization
• Exceptional written, verbal, and interpersonal communication skills
• Ability to prioritize and adapt to shifting priorities in a fast-paced environment
• Dependable and resourceful with strong follow-up
• Outstanding time management and multitasking abilities
• Team-oriented with strong collaborative skills
• Proficiency in Microsoft Office Suite

*This role requires all employees to be onsite 5x a week in Los Angeles, CA; local candidates, please apply only.

Confidential

Rakuten Group, Inc. is the largest e-commerce company in Japan, and the third-largest e-commerce marketplace company worldwide, with over 1.5 billion registered users worldwide. The Rakuten brand is recognized worldwide for its leadership and innovation, and provides a variety of consumer and business-focused services including e-commerce, e-reading, travel, banking, securities, credit card, e-money, portal and media, online marketing and professional sports. The company is expanding globally and currently has operations throughout Asia, Western Europe, and the Americas.

Rakuten Viki is a premier global entertainment streaming site where millions of people discover and consume primetime shows and movies subtitled in more than 200 languages, by our community of fans. With billions of videos viewed and more than 1 billion words translated, Viki brings global entertainment to fans everywhere!

Based in San Mateo, California, this role will be reporting to the Chief Operating Officer.

Key Responsibilities:

• Drive predictable business growth by delivering visibility and improving efficiency across the revenue process
• Responsible for developing business strategies and operational plans to achieve company objectives
• Be adept at approaching opportunities and challenges from multiple angles by coming up with creative business plans to be successfully realized in a fast-paced environment
• Provide company-wide departments with a strategic view of SVOD, AVOD, and TVOD businesses and shared revenue targets to drive achievement of business objectives.
• Connect market data and revenue activity data to propel data-driven collaboration, execution rigor, and operational agility across organizations
• Share both process goals and revenue goals, conduct and lead periodical business reviews with company leadership to ensure a well-defined performance-to-plan analysis, and continue to adjust processes to meet and exceed the goals of revenue opportunities
• Identify and establish partnership opportunities that generate business revenue and growth. Develop and manage partner relationships to ensure targets are met and exceeded
• Work closely with leadership and support to build revenue strategy. Keep leadership apprised of the revenue operations progress

Requirements:

• Bachelor’s Degree, Master’s Degree or equivalent practical experience
• Over 9 years of previous experience in consumer internet companies in a business operations, corporate strategy, go-to-market monetization strategy, or a similar role, with 4+ years in a leadership and management role
• A desire to do both strategic planning and daily execution/optimization
• Expertise in evaluating opportunities in a competitive environment with actionable, insightful market assessment. Strong analytical skills with the ability to apply business strategy to data analysis and recommendations
• Demonstrated history of identifying opportunities with strategic partners, building and managing relationships with them. Experience in selling one’s ideas, negotiating, closing, and growing commercial partnerships
• Ability to plan a project and effectively manage multiple concurrent projects, balancing short term revenue objectives with long term vision
• Proven leader with the ability to bring many parties and perspectives together, to forge a vision, and to drive towards common goals
• Strong problem-solving skills, comfortable with navigating ambiguity with limited information and making tradeoff decisions
• Team management experience with strength in developing team members to achieve individual and company objectives

At the time of posting, Rakuten expects the base salary for this role will be between $180k-230k. Individual compensation will vary based on job-related factors, including the skills, qualifications, and experience of the successful candidate as well as business need and geographic location. The successful applicant for this role will be eligible for discretionary bonus, health, vision, dental insurance, 401k matching, PTO, Volunteer Time Off (VTO), and other employee benefits as the company implements.

Rakuten is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status. Women, minorities, individuals with disabilities and protected veterans are encouraged.

Rakuten Viki

Administrative Assistant
Location: New York, NY
Duration: 3 months

Description:
High Level Professional with previous experience providing administrative support at the senior management level – 10 + years
Providing support to multiple Senior Managers and their teams
Trading Floor Environment fast pace and work effectively under pressure

Responsibilities include:
Calendar management, travel scheduling and expense processing
Communicating and interacting with all levels of the group and across business functions
Serving as a resource for company policies and procedures

Required Skills:
Extensive diary management for multiple managers and team
Significant time management and prioritization skills
Advanced skills in Outlook and MS Office programs (Excel, Word, PowerPoint, Concur)
Highly organized with strong attention to detail
Ability to work effectively under pressure and with time constraints
Ability to learn quickly and handle new responsibilities
Strong written and verbal communication skills
Strong concur experience processing travel and expenses
Ability to work effectively under pressure and with time constraints and the flexibility to work extended hours when required
Experience with organizing client entertainment functions

Top 3 Must Have:
CONCUR
MS OFFICE SUITE (EXCEL, WORD, POWERPOINT)
OUTLOOK

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

 
ICONMA

Job Details :
Title: Executive Events Coordinator I
Location: 333 Wolf Point Plaza, Chicago, IL 60654
Duration: 02 months
 
Description:

The Campus Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:

• The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
• Continuously research and report innovative and creative event and entertainment options
• Solid office management / workplace environment knowledge
• Strong customer service and executive interaction experience
• Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
• Continuous development of team playbooks and standard operating procedures
• Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
• Pre, onsite and post event logistical management
• Key stakeholder for G-Cal calendar management for internal event space
• Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
• Management of event statistics and ad hoc reporting
• Manage various workplace projects as assigned
• Multitask many events and projects at one time

Client’s Workplace Services events team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team. Our events consist of in-office, white glove experience for our colleagues and guests. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:

• The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
• Continuously research and report innovative and creative event and entertainment options
• Solid office management / workplace environment knowledge
• Strong customer service and executive interaction experience
• Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
• Continuous development of team playbooks and standard operating procedures
• Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
• Pre, onsite and post event logistical management
• Key stakeholder for G-Cal calendar management for internal event space
• Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
• Management of event statistics and ad hoc reporting
• Manage various workplace projects as assigned
• Multitask many events and projects at one time

Required Skills:

• Experience will be evaluated based on alignment to the core competencies for the role
• Highly personable and customer service focused with great attention to detail
• Excellent written and verbal communication with ability to proactively address client’s needs
• Experience in managing budgets, financial planning and tracking
• Excellent problem-solving skills with ability to creatively negotiate demands
• Results-oriented, customer-driven, and organized
• Assess and prioritize workload in a strict deadline centric environment
• Thrive on teamwork and overcoming obstacles
• Ability to work a flexible schedule as needed
• In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

VARITE INC

Responsible for providing operational and administrative support for the EVP Marketing, Media and Conferences based in New York City. Participate in a variety of responsible and complex administrative, secretarial and clerical duties.

This role will pay a salary of $80,000

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Manage day to day duties for EVP Marketing, Media and Conferences including but not limited to:

• Calendar management/scheduling 
• Arranging travel and any travel-related activities 
• Handling expense reports o Managing division budget, monthly reconciliation
• Managing contacts
• Completing adhoc projects as assigned including event planning, research and other fun marketing associated projects
• Use discretion and confidentially in all Executive-Level matters 
• Be proactive and fast problem solver 
• Prepare documents, presentations, and agendas for principal

• Always try to think one step ahead on needs
• 2-3 years in EA role 
• Experience in marketing and/or live entertainment a plus 
• Bachelor’s degree preferred 
• Excellent written and verbal communication skills 
• Flexible team player to accomplish what it takes to get the job done 
• No task is too big or too small mindset 
• Proficient computer skills 
• Ability to work in fast-paced environment and work under pressure 
• Professional attitude and ability to be resourceful 
• Outstanding organization skills 
• Strong time management and multi-tasking skills

Oak View Group

High Level Executive Assistant Positions // Fortune 500 Companies // Temp, Temp- Hire // $40-50 an hour DOE // Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.

These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Booking travel, both international and domestic
• Administering ad hoc project assistance as needed

Requirements:

• 3-5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking domestic/international travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

An elite firm in Washington, DC (Friendship Heights) is seeking an Office Manager/Operations Manager to join their team. In this role, you will be responsible for a broad range of tasks and activities that keep our organization running smoothly. Your role will encompass the following responsibilities:

• Office Operations: Oversee day-to-day office operations, ensuring a well-organized and efficient workplace. This includes managing office supplies, equipment, and vendor relationships.
• Accounting Support: Assist with financial and accounting tasks, such as expense tracking, invoice processing, and working closely with our finance team.
• Recruitment Assistance: Collaborate with our recruiting team by scheduling interviews, managing candidate records, and supporting the hiring process.
• Project Management: Participate in various projects that contribute to the success and growth of the firm. This may involve data analysis, report preparation, and project coordination.

Qualifications:

• A bachelors degree is required. A degree in finance or an MBA is preferred.
• 2+ years’ experience managing the operations of a law firm
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office applications.

Benefits:

We are committed to providing a competitive benefits package to our employees. The benefits package includes:

• Medical, dental, and vision coverage.
• Prescription drug coverage.
• Disability and critical illness insurance.
• Accident insurance.
• Medical bridge coverage.
• Life insurance.
• 401k plan with employer match.
• Pre-tax parking options.
• Generous paid time off.
• Discounted entertainment plan.
• Annual firm retreat.

Robert Half