General Staff Jobs

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This role is responsible for providing high-level, confidential administrative support to the global Chair of the Private Equity group (“PE Chair”) of the US Corporate Department of Reed Smith.

Essential Functions

Heavy calendar management. Run PE Chair’s calendar and schedule with meticulous attention to detail including: organizing meetings and related events, creating invitations for internal and client meetings and events to include all pertinent details (zoom links, locations, contact information), often liasing across time zones and multiple busy calendars; proficient in meeting planning, scheduling, and related logisitics.
Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the PE Chair as it pertains to scheduling of meetings, events and travel.
Proactively manage the schedule and calendar of the PE Chair with a forward-thinking approach. Excercise judgment as to priorities, use discretion and diplomacy to manage requests for the PE Chair’s time and help increase the PE Chair’s effectiveness through judicious calendar management and status reports.
Organize the PE Chair’s activities to ensure high levels of productivity and effectiveness. In doing so, strategically consider the PE Chairs objectives as well as a broad range of internal and external factors, and through communication and collaboration with the PE Chair’s other team members. Manage constantly shifting priorities and competing interests for the PE Chair’s time and adjust decisions and actions accordingly.
Run point on PE Chair’s travel arrangements, leveraging Firm’s Travel Department, but overseeing all travel planning, logistics and details, to include PE Chair’s preferences, aiming to be efficient with PE Chair’s time during business trips, and keeping client-related components of business trips at the forefront. Coordinate logistics with international clients and service providers of multiple time zones.
Track all follow-up requests (meetings, materials, deliverables) following travel.
Approach all client interactions, either in writing, by telephone or in person, with the utmost professionalism, as a representative of the PE Chair and the Firm.
Contribute as an active team member to the PE Chair’s support team, working particularly closely with the Senior Manager of Business Development & Operations.
Prepare and/or disseminate schedues, notifications, agendas, minutes, and meeting materials. Post information as needed to intranet’s sites used by the PE Chair’s team; carry forward all action items as needed/appropriate, from meetings.
Process New Business Intake forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of NBIs and new matters opened.
Provide daily action item report. Contribute administrative-related items to the weekly report, highlighting follow week’s priorities for PE Chair. Must maintain high level of attention to PE Chair’s work streams and priorities.
Work independently and as a highly effective member of the PE Chair’s team. Build and maintain an effective working relationship with personnel at all levels. Effectively manage commuications with high-level internal and external constituents.
Contribute to success of PE Chair’s financial and client growth goals.
Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the PE Chair, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.
Maintain the Outlook contacts list, promptly adding new contacts upon introduction to the PE Chair, keeping up-to-date by updating contacts when they change firms, and adding contacts from business cards upon the PE Chair’s return from travel.
Manage annual holiday card and client gift distribution, ensuring accurate and up-to-date recipient contact information is maintained throughout the year.
Ensure prompt processing of all expenses utilizing ChromeRiver system.
Process PE Chair’s timesheets daily, drafting entries and following up, as appropriate.
Provide on-call support.
Perform other duties assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Two years of college or equivalent experience.

Experience: Five plus years experience in a high-level administrative support or management position. Experience in a law firm or other professional services firm preferred.

Skills: Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.

Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams.

Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations.

Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.

Project management skills/training, a plus.

Other

Pay Range: Pay Range: $100,000 – $115,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Extended business hours + most days and must be available evenings and weekends routinely via telephone, text and email. Role is Over-Time eligible.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

Career Group Companies, the nation’s leading, woman-owned search firm is actively searching for a Staff Accountant to join their close-knit team, and the dynamic world of recruiting!

Career Group, a division of Career Group Companies, is a nationally recognized leader in recruiting, specializing in placing the highest caliber of administrative support professionals in temporary and direct-hire opportunities. We partner with the top firms in Los Angeles within a range of industries including technology, finance, fashion, and entertainment.

Our business is exploding and we are getting ready for big things to come as we anticipate 2024. We are looking for a dynamic candidate who is comfortable with day-to-day accounting, as well as partnering/working cross-functionally with various internal teams. Our team is fun, as we are storytellers who are business savvy, relationship builders. If you are outgoing with a competitive, athletic spirit, we want to meet you.

We offer an opportunity to build a long-term career, while working with our Controller, VP of Accounting, and CFO. The ideal candidate will have strong excel experience and an ability to build efficiencies within existing accounting procedures. This position is onsite daily in Century City.

Responsibilities

• Manage all accounting operations
• Prepare and present timely monthly financial statements in accordance with GAAP
• Ensure compliance with state and federal tax laws and regulations
• Provide financial support to business leaders in monthly forecasting and annual operating plan development

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 2-3+ years of prior accounting experience
• Active CPA license, or interest in pursuing CPA license
• Strong organizational, analytical and recording skills
• Detail oriented
• Proficient in Microsoft Office suite

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Confidential

Part Time Theater & Facilities Technician

Location: Flix Brewhouse, Round Rock TX

Salary: $17-$20/hour, including benefit package

Benefits: Medical, dental, and vision insurance, PTO accrual, 401k with matching, career growth opportunities, free movies, food, and beer.

Join the team at Flix Brewhouse, the first-ever cinema brewery in America, where we blend the love of film with the joy of craft beer and delicious food!

As the Theater & Facilities Technician you will be responsible for ensuring that all equipment within the theater is functioning properly and the Theater Management System (TMS) is updated and maintained. You will also coordinate with our Special Events Department on events with audio/visual equipment and maintain a log of tasks and inventory. Additionally, you will be responsible for basic, general maintenance and upkeep of building.

To be successful in this role, you should be self-motivated, positive, and passionate about your work. You should also be able to lift up to 50 pounds, stand for extended periods of time, and climb ladders as needed. Problem-solving skills and the ability to find creative solutions are essential. It is also important that you are well organized and can follow through on goals. A background in maintenance, particularly 1-2 years of experience, is preferred, and strong computer skills and effective communication are a must.

At Flix Brewhouse, we believe in equal opportunity and welcome applicants from diverse backgrounds to apply.

To learn more about our company, please visit www.flixbrewhouse.com/employment/ and www.linkedin.com/company/flix-brewhouse/.
Flix Entertainment | Flix Brewhouse | Cinema Breweries

Posting on behalf of our Recruiting Partners.

Title: Tax Manager

Location: Irvine, CA – Remote Available

Industry:

• Accounting
• Financial Services

Well-established local CPA firm is searching for a Tax Manager and Senior to add to their growing staff. A professional, friendly work environment features a great work-life balance and the ability to either work fully remotely and live anywhere or work remotely with some in-office or client-location work assignments. They offer a very reasonable work/life balance, high base salaries and bonuses, overtime paid at time and one half for Seniors, and excellent career growth potential. Relocation and H1 visa transfer assistance are available for exceptional candidates. This firm is an excellent alternative to the extreme overtime, required travel, and office politics of national CPA firms. They will take candidates out of the national, and high-quality local CPA firms based in the U.S.

Company Profile:

We are an Entrepreneurial boutique CPA firm serving clients more effectively by providing an atmosphere of growth and excellence, up-to-date professional information, and staff continuity. In turn, that allows our professionals to look consistently beyond mere numbers and help clients identify and exploit business opportunities. We have many entertainment industry, manufacturing, distribution, and real estate clients.

Job Description:

• Senior level position – requires an experienced tax professional with strong interpersonal skills.
• Prepare tax returns of individuals, trusts, and partnerships/corporations
• Assist with tax projections and researching technical issues to assist with facilitating client relationships.
• Ability to assist in audit, review, compilation, and preparation of financial statement engagements (accounting and audit training to be provided if no previous experience).

Education and Experience:

• BA/BS degree from an accredited college/university.
• Active CPA license or actively pursuing certification
• 2-7 years of tax preparation experience in a public accounting firm

Skills:

• Punctual, reliable and detail-oriented.
• Strong analytical and critical thinking skills to assist in identifying issues.
• Strong communication skills to confidently communicate and converse with staff and clients.
• Organizational skills to process all tasks efficiently and effectively.
• Self-confidence to take the initiative to maintain a functioning work environment especially.
• Achievement-motivated to set and surpass realistic goals.

Affinity Steps

Path Construction is seeking a qualified Accounts Payable Coordinator to join our organization out of our Arlington Heights, IL office and be part of the accounting team. We are a rapidly growing general contractor headquartered in Arlington Heights, IL with additional offices in Charlotte, NC; Scottsdale, AZ; Knoxville, TN; and Dallas, Texas with projects throughout the United States.

About Us:

Founded in 2008, Path Construction is a Chicago based general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to: healthcare, multi-family, hospitality, education, retail, transportation, self-storage, senior living, water and waste treatment, convention centers, laboratories, correctional, and institutional. The main philosophy and strategy for the growth of our organization is to be on the cutting edge of all aspects of the construction process. Additionally, our unmatched customer satisfaction and, most importantly, the development and quality of our people drive our success. For more about us, please visit our website at www.pathcc.com.

Duties for an Accounts Payable Coordinator include:

• Set-up subcontracts and purchase orders in Job Cost System
• Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements
• Ensure change orders are processed accurately and timely
• Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address
• Scheduling and preparing checks
• Resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Review Vendor Statements
• Ensure all Subcontractors and Supplier Invoices are processed accurately and timely
• Ensure proper matching Revenues and Expenses for all projects
• Ensure Subcontractor/Suppliers Waivers of Lien are received and correct
• Ensure Subcontractors and Suppliers are paid in accordance with contractual terms
• Ensure all Path Compliance requirements for W-9’s, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers
• Follow-up on outstanding accounts payables invoices
• Ensure good communication with Path Vendors – calls and e-mails are responded to timely
• Ensure compliance with sales and use tax regulations
• Analyze project variances and ensure the team has the required information to take corrective action
• Compile information for external auditors, as required
• Process and distribute 1099’s annually
• Ensure payment discounts are taken when appropriate
• File 1099 annually with the IRS
• Assist with special projects as requested
• Work well with Path Team Members to ensure company goals are met for customer satisfaction, safety, and profitability

Requirements

Path Construction is looking for someone with the right skills and attitude with relevant experience and skills including:

• A college degree in accounting/business administration is desired, but equivalent experience in these fields will be considered
• Minimum of 2-5 years previous experience, preferably in a construction project cost environment
• Strong attention to accuracy and detail
• Exceptional customer service and communication skills, communicating with all levels in the organization
• Strong PC skills including proficiency in Excel and Sage Construction CRE 300 is preferred

Benefits

• Competitive Compensation
• Certification Training
• 401(k)
• Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
• Company cellphone and computer
• Financial and Mental Health Support through a third party
• Travel and Entertainment Discount Program

Path Construction

Our client is looking for a Design Director to join their creative team. This client creates high profile, iconic water entertainment installations around the world. As the Design Director, you will play a pivotal role in shaping the visual and artistic direction of live productions. You will lead a team of talented designers and collaborate with various creative departments to ensure that our shows deliver a one-of-a-kind experience that leaves audiences spellbound. This role requires a deep understanding of design principles, a passion for pushing creative boundaries, and the ability to manage a team of creative professionals.

Responsibilities:

• Creative Vision: Develop and articulate the overarching creative vision for Design productions, ensuring alignment with the company’s artistic direction and brand identity.
• Collaboration: Collaborate closely with engineers, manufacturers, product, creators, directors, and other key stakeholders to ensure that the design elements enhance the storytelling and emotional impact of each production.
• Budget Management: Work with the production team to manage design budgets effectively while maintaining high artistic standards.
• Research and Innovation: Stay abreast of industry trends, emerging technologies, and artistic innovations to incorporate fresh ideas into Design productions.
• Production Oversight: Oversee the design implementation process, working closely with production teams to ensure that design concepts are executed properly.
• Quality Control: Maintain high-quality standards throughout the design process, from concept development to execution, and ensure that designs meet safety and logistical requirements.
• Project Management: Manage multiple projects simultaneously, balancing creative demands with deadlines and resource constraints.

Qualifications:

• Bachelor’s degree in a relevant field (e.g., theater design, visual arts, or similar).
• Extensive experience in design leadership roles leading teams and presenting to internal stakeholders and external clients.
• Knowledge of Sketchup, Adobe Creative Suite (Photoshop, InDesign, Illustrator), Rhino.
• Grasshopper knowledge a plus.
• Ability to sketch or hand draw concepts and designs required.
• Proven track record of creating visually compelling and innovative designs.
• Exceptional communication and collaboration abilities.
• A passion for pushing creative boundaries and a commitment to delivering exceptional visual experiences.

This is an onsite position in Burbank, California. Person required to be onsite 5 days/week.

Eleventh Hour

Company Description

Camp W Day Camp is located in Melville, NY, offering a safe and action-packed schedule of activities for children aged 4 to 14. Campers can participate in athletics, creative arts, and other unique activities. Campers can choose to attend any amount of weeks they want during the 8-week program. Hot lunch is available, and snacks are provided every afternoon. Special events and professional entertainment are weekly occurrences at Camp W. The camp prides itself on small group sizes to ensure campers get a lot of attention (2 staff:15 campers max).

Role Description

This is a temporary on-site role for an Assistant Camp Director with Camp W Day Camp in Melville, NY. The Assistant Camp Director will be primarily responsible for overseeing the daily operations all groups in the 2nd-4th grade . This includes, but is not limited to, managing eleven groups, working with campers, providing exceptional customer service, attending parent meetings, and supporting the Camp Director as needed. Campers at Camp W Day Camp are between the ages of 4 and 14 with group size averaging 12 campers. .

Qualifications

• Camp Experience and teaching degree required
• Excellent communication skills
• Must be organized
• Superior customer service skills

Additional qualifications:

• Bachelor’s degree in Education, Child Development, Recreation or related field is preferred
• Must be able to work from July 1 through August 30th. 7:30 am – 4:30 pm Mon-Fri
• Must attend staff training on Saturday, June 22nd and Saturday June 29th
• Attend Open House on Saturday, February 10th and Saturday, May 4th.

CAMPWDAYCAMP

Located in Redmond, Washington, DigiPen Institute of Technology is a small college that offers undergraduate degree programs in Computer Science, Game Design, Digital Audio and Music, Computer Engineering, and Digital Art and Animation, as well as Master’s degree programs in Computer Science and Digital Art. DigiPen Institute of Technology has been ranked one of the top 5 game design schools in the country by the Princeton Review for more than a decade. To learn more, visit: https://www.digipen.edu/ .

POSITION: Adjunct Faculty – Game & Software Production (GAM 300/400) Lecturer

The Department Of Game Software Design And Production Is Seeking An Adjunct Faculty Applicant With Expertise In Current Game Development Technology And The Ability To Teach Game Team Project Courses With a Variety Of Disciplines. We Are Currently Hiring An Adjunct To Assist With One Of Two Courses

The course GAM 300 is the first semester of a two- or three-semester project, which will be continued in GAM 350, and then in GAM 375 for a three-semester project. Students will work together on teams of three or more to create an advanced real-time game or simulation. Techniques are explored for creating high performance teams, tuning development processes for specific projects, using advanced discipline-based best practices, and applying specialized discipline-based skills to game development. This first semester focuses on pre-production to ensure the technology, tools, design, art, audio, and team are ready for full production in the following semester.

In the course GAM 400, students prepare their personal portfolio of projects in order to be ready for a professional job search. This can involve a new project to demonstrate a particular professional skill or taking a previous project to very high level of quality.

Duties / Responsibilities

• Teach team-based courses in Game Software Design and Production including 2D and 3D game development, game production pipelines and team dynamics and roles
• Grade, review and critique student team project-based work, providing creative direction and critique to students as well as technical guidance for the tools required in the course
• Lecture and teach in classroom and/or lab settings
• Mentor student teams in research-based or industry-driven projects
• Participate in teaching-related service roles, including scheduled office hours, archiving of student work, and program assessment activities

Required

Qualifications / Competencies

• Bachelor’s degree and 4+ years of experience, or a terminal degree, and knowledge within the game industry
• Strong grasp of fundamentals of 2D and/or 3D game development
• Strong understanding of team dynamics, team organization, and team communication
• Ability to provide quality feedback, practical work solutions, and instruction in 2D and 3D game development
• Ability to communicate the art, audio, design and programming team’s roles, tasks and expectations
• Working knowledge of game design fundamentals and best practices
• Working knowledge of a broad range of game development tools
• Excellent interpersonal and communication skills

Preferred Qualifications

• Bachelor’s degree in Science or Engineering involving interactions between computer science and interactive digital entertainment
• 6+ years of software industry experience including technical and/or production lead positions with the ability to apply the skills of the area of specialization
• Development experience in PC games, mobile games and/or VR/AR using middleware such as Unity or Unreal
• Professional experience in programming and/or scripting languages such as C, C++, C#, or JavaScript, and visual scripting software such as Unreal Blueprints
• Demonstrated experience working on game titles across various platforms and/or media
• Teaching or other professional public speaking experience, including professional talks or panels at conferences, conventions, or events

Application Procedure

To be considered for this position, applicants must include the following:

• Cover letter of interest
• Curriculum vitae or resume
• Portfolio of 2+ shipped titles, published works, published research projects or other body of work
• List of 3 professional references with email and telephone contact information included

Upon accepting an offer of employment with DigiPen Institute of Technology, prospective employees will receive an invitation for a required background check and 5-panel, non-THC drug screen as a part of the hiring process.

Salary Range

$5,400 – $13,608 per term, depending on credit hours, class size, and faculty rank

Not benefits eligible.

Diversity, equity, inclusion, and academic freedom are priorities of DigiPen Institute of Technology, as DigiPen endorses the goals of affirmative action and equal opportunity employment. The Institute’s intent is to hire the most qualified individuals for faculty and staff, attracting candidates from diverse backgrounds of race and ethnicity, gender, gender identity, gender expression, sexual orientation, age, socioeconomic status, veteran status, nationality, culture, religion, and physical abilities. We are committed to broadening our candidate pool to include more diverse individuals and ensuring fairness in hiring by avoiding bias and determining criteria to judge all candidates prior to posting each new position.
DigiPen Institute of Technology

Located in Redmond, Washington, DigiPen Institute of Technology is a small college that offers undergraduate degree programs in Computer Science, Game Design, Digital Audio and Music, Computer Engineering, and Digital Art and Animation, as well as Master’s degree programs in Computer Science and Digital Art. DigiPen Institute of Technology has been ranked one of the top 5 game design schools in the country by the Princeton Review for more than a decade. To learn more, visit: https://www.digipen.edu/ .

We are currently seeking qualified applicants for the Fine Arts Department to teach ART 300: Perspective, Backgrounds and Layouts in order to broaden the student’s overall design sensibilities within the entertainment spectrum. The instructor is responsible for delivery of educational materials, including lectures, demos, as well as evaluation and review of students, via homework, exams, or other indices.

Adjunct Assistant Professor in Fine Art

Reports to: Lawrence Ruelos, Department Chair, Fine Arts

Job purpose

• Instruct students in ART 300: Perspective, Backgrounds and Layouts.
• Assist students in the development of environment designs that leverage their drawing, composition, value, and color knowledge, narrative instincts, research, and ability to polish.
• Assist students in integrating perspective and lighting to develop dynamic compositions of organic and inorganic objects.
• Demonstrate professional design pipelines and practices that assist students in meeting deadlines and developing potential portfolio pieces.
• Critique and offer both aesthetic and technical assistance at various stages of a student design.
• Provide insights based on industry experience and offer career advice.

Qualifications / Competencies

Qualifications include:

• Min BFA in Art or relevant academic experience
• Relevant experience in the subject matter area
• Specialized knowledge in Art and CG
• Skills in Word, PowerPoint and Moodle, Photoshop, Maya, Blender
• Team player and ability to solve problems independently

Experience Level

Teaching background or training experience, a plus.

Please provide the following to complete your application for the above position:

• A cover letter
• Current curriculum vitae / résumé
• Academic Transcripts of most recently attended educational institutions
• Statement of teaching philosophy
• Inclusion and diversity statement

Salary Range

$4,752 – $7,983 per term, depending on credit hours, class size, and faculty rank

Not benefits eligible.

Upon accepting an offer of employment with DigiPen Institute of Technology, prospective employees will receive an invitation for a required background check and 5-panel, non-THC drug screen as a part of the hiring process.

Diversity, equity, inclusion, and academic freedom are priorities of DigiPen Institute of Technology, as DigiPen endorses the goals of affirmative action and equal opportunity employment. The Institute’s intent is to hire the most qualified individuals for faculty and staff, attracting candidates from diverse backgrounds of race and ethnicity, gender, gender identity, gender expression, sexual orientation, age, socioeconomic status, veteran status, nationality, culture, religion, and physical abilities. We are committed to broadening our candidate pool to include more diverse individuals and ensuring fairness in hiring by avoiding bias and determining criteria to judge all candidates prior to posting each new position.
DigiPen Institute of Technology

EXILE | Los Angeles, CA | Client Services Coordinator

Please send applications to [email protected] with your resume and a brief cover letter.

Major Duties and Responsibilities:

• Lead existing and spearhead new Client Services initiatives and processes, including meal and snack planning, event organization, and office experiences

• Maintain a clean, organized and welcoming office space

• Greet clients and visitors as they arrive in a friendly and professional manner, introduce them to the office & amenities

• Open and close the office space as needed

• Manage meal orders and runs, ensuring all items are picked up, labeled correctly, and organized for employees and clients

• Track expenses made on any company credit cards and give receipts to the Receptionist

• Manage inventory of office supplies

• Key member of the Client Services team, planning, organizing and carrying out various tasks to maintain positive client experiences

• Complete various office maintenance and facility related tasks (ie, building shelves, painting, appliance repairs, etc.)

• Additional PA and Runner duties, including delivering and picking up various meals, pieces of media and equipment

Education and Work Experience:

• Previous hospitality experience is a must

• Previous entertainment industry experience preferred

• Strong communication skills and experience with client-facing roles preferred

Core Competencies:

• Must be confident in greeting guests and creating a warm, welcoming environment

• Passion for planning and hosting lunches, happy hours, events, and more

• Strong organizational and multitasking skills, with calm demeanor

• Self-starter, quick learner, proactive, calm under pressure

• Trustworthy in maintaining confidentiality

• Communication skills, verbal and written, need to both be strong and effective

• Must have professional phone etiquette and speak clearly

• Proficient in Google Suite (sheets, pages, calendar, drive)

This is an in-office position working in Santa Monica, CA.

This position’s responsibilities support two companies, EXILE Edit and Pariah VFX.

We ask applicants to have reliable transportation to and from work.

Work week is M-F 8a-6p 45hrs/week. However, you are working with a team to cover client supervised sessions that fall outside of those hours, so OT and weekend work is common.

Exile is an equal opportunity employer committed to a diverse and inclusive work environment.

Salary $20/hr + OT

EXILE Edit