Office Manager/HR Administrator

About Hive Media:

Hive Media redefines what it means to be a people-driven news and entertainment company. Our team focuses on creating and acquiring content properties, which allow us to cultivate solid relationships with our communities, technology experts, and advertising partners. Our platform provides AI optimized campaigns across dozens of native, social, and programmatic ad networks. When paired with highly verticalized publishing platforms, we can deliver the most focused content with the best ad experience to users anywhere in the world.

We are looking for an Office Manager/HR admin who thrives in a fun, dynamic, fast-paced environment. This person will manage the office’s day-to-day operations, provide administrative support to multiple departments, and assist our Human Resources Manager in the recruitment, benefits administration, and employee engagement. They must be organized, self-motivated, and able to take on various impactful tasks and projects.

This is a full-time, in-house position in our London, Ontario, Canada office.

Responsibilities:

• Champion Hive Media Group’s core values and company culture.
• Oversee our office, ensure everything is in working order and be the “go-to” person for employee requests or questions.
• Promote the employer brand, which would include posting on the company’s social media pages, planning and executing engaging activities, coordinating SWAG items, etc.
• Take ownership of ongoing projects related to increasing efficiency and improving office space.
• Benefits administration includes but is not limited to, communicating benefit plans to employees, responding to questions in a timely manner, working with brokers and third-party account managers to resolve any issues, reconciling invoices, and leading annual open enrollment.
• Maintain employee electronic files and ensure accurate and timely entry of HR transactions data in Payroll software related to new hires, change of status, employee benefits, training, and termination of employment.
• Manage the onboarding cycle from pre-boarding and ensure new team members are ready for day one. This includes sending New Hire documents, processing onboarding information, scheduling orientation sessions, and maintaining employee records.
• Assist in payroll processing for Canadian entities.
• Support offboarding activities for exiting team members, including scheduling exit interviews, sending communications about last-day details, and summarizing exit interview data.
• Management and overseeing of the Internship Program
• Plan monthly events to increase employee engagement, including annual Holiday and Summer parties.
• Serve as the primary point of contact between property management, third-party vendors caterers, and event coordination.
• Manage the office administration, including, but not limited to, tracking expenses, purchase requests, beverage/snack inventory, budgets for events and perks, creating office KPIs, running office errands, etc.
• Maintain a clean, presentable, and organized office space.

Requirements:

• Prior administrative or event planning experience, preferably in a start-up environment.
• Must be detail-oriented and able to multi-task.
• Ability to follow through on appointed projects
• Self-starter who can work independently with limited direction.
• Must be friendly, approachable, and always be looking for ways to help.
• 3+ years of experience in HR Assistant field, preferably in a start-up environment.
• Must be highly proficient in Microsoft Office (Word, Excel, PowerPoint).
• Exceptionally self-motivated and directed.
• Ability to adapt to different working styles and create a cohesive collaborative environment.
• Effective written and verbal communications skills.
• Extremely organized with the ability to work in a fast-paced environment.

Why Work for Hive?

• Competitive wages
• Employer contribution towards Medical, Dental, and Vision premiums for all regular full-time employees and their dependents.
• Employee Assistance Program (EAP)
• Registered Retirement Saving Plan (RRSP) with company match
• Paid Time Off
• We care about your career and foster a culture of learning. We provide dedicated time to improve your skills, lunch and learns, online courses, knowledge sharing between team members, and many more opportunities.
• A management team focused on performance, growth, engagement and connection.
• Company-sponsored events and fully hosted summer and winter parties.

*Hive Media Group LLC is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other basis protected by law.

Hive Media Group