Talent Casting Calls and Auditions

ADMINISTRATIVE ASSISTANT 

Company Overview

RARE GLOBAL is a leading management company to cultural movers, shakers, and changemakers — creators, artists, and entertainers who influence across fashion, beauty, and lifestyle.

Women-owned, Women-run, and Women-focused, Rare Global puts women and their stories at the forefront of digital media.

Rare Global offers high-level, comprehensive management; industry-leading expertise in content, competitive strategy and deal negotiation; and key relationships — with the vision of championing bold, female voices and unique human journeys. Our diverse client roster of media icons, industry trailblazers, and rising stars proudly reflects this deep investment in multiethnic, multicultural narratives and representation.

Rare Global talent is the standard in top-level collaboration with the world’s biggest brands like Google, Samsung, Skims, Fendi, Gucci, Maybelline, YSL, L’Oreal, and Supergoop.

Role Overview

The ideal candidate has a passion for YouTube, fashion, beauty and social media and has the ability to spot trends. They should be professional, flexible and detail-oriented. Must have the ability to work efficiently with the team in a fast-paced environment with high volume e-mail/workload.

The primary focus of this position is to provide administrative support to the the team. 

This is a hybrid position at our Beverly Hills, California location.  

Responsibilities

• Provide administrative support to Talent Managers and talent roster including filing, calendar coordination and taking meetings notes.
• Organize mail and client PR, as needed
• Daily input deal terms and details into CRM and accounting/tracker system 
• Maintain internal database regarding talent information, status of contracts and campaign status
• Create, update and maintain decks, presentations, case studies and progress sheets
• Design talent media cards and graphics for external-facing outreach 
• Create reports on current social media trends across Instagram, YouTube, TikTok, Facebook
• Prepare documents and submit invoices for finance department
• Create and coordinate office supplies and orders, as needed
• Participate in company-wide initiatives and activities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this may change at any time with or without notice.

Requirements

• 1-2 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing and/or brand)
• Passion for social media and brands, with the ability to spot trends
• Creative knowledge of Adobe Acrobat, Adobe Illustrator, Canva and Photoshop
• Strong written, verbal, and visual presentation communication skills
• Excellent interpersonal skills; ability to interact with all personality types with flexibility and adaptability
• Ability to work efficiently in a fast-paced environment with a high-volume email/workload
• Proactive, organized, and detail-oriented work style
• Interest in developing talent relationships
• Working knowledge of Microsoft Office, G Suite, Zoom, Slack and Notion
• Experience using Instagram, YouTube, TikTok, Facebook, Snapchat, Pinterest, etc., with understanding of analytics related to these platforms
• Must live in Los Angeles, valid CA license and car required.

Benefits

• Medical insurance
• Generous PTO, paid holidays and sick time
• 401(k) retirement plan after 1 year
• Summer Fridays (end work at 3pm on Fridays year round)
• Lunch provided M and W
• Individualized mentorship and career mapping
• We give back through example via The Be Rare Foundation, which awards grants to aspiring women entrepreneurs pursuing mission-oriented projects across industries

Rare Global

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC is one of the largest privately held development companies in the State of Texas with presence across all four quadrants of the greater Houston area and growing. Recognized as a leader in the real estate industry, TSC has won Developer of the Year awarded by The Greater Houston Builder Association and ranked as a Top Workplace for four consecutive years.

ESSENTIAL JOB RESPONSIBILITIES:

• Maintains senior leaders’ calendars in Outlook by coordinating and scheduling meetings, conferences, teleconferences, and some travel
• Develops and administers tracking systems for executive’s and departmental use
• Welcomes guests and customers by greeting them in person or on the telephone
• Among other documents, prepares agendas, notices, and minutes for meetings and internal use
• Uploads and maintains documents in a clear and organized fashion into an authorized online document management system
• Maximizes executive’s efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information
• Coordinates complex and detailed individual and group travel plans and itineraries.
• Compiles documents for travel-related meetings; maintains “on call” status during such travel
• Coordinates with multiple internal and external parties to plan meetings and maintain partnership relationships
• Prepares expense reports which may include reconciliation of company credit card statements
• Maintains customer confidence and protects operations by keeping information confidential
• Responds to routine external correspondence independently
• Screens incoming calls and correspondence and responds independently when possible
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Ensures availability and operation of technology tools including conference audio/video equipment and video conferencing applications
• Responds to emails and calls outside of normal business hours when necessary,while exhibiting sensitivity to both internal and external relationships
• Attends business meetings as needed
• Researching and analyzing relevant industry topics and trends and preparing ad hoc summary reports in order to help the CEO stay informed
• Reviewing and proof-reading contracts under negotiation and aid in the due diligence process
• Interacting with various institutions related to both business and personal financial needs
• Preparing correspondence, maintaining corporate and personal files, and other duties as assigned
• Performs other projects and related duties as assigned

EXPERIENCE & SKILLS:

• Five or more years of Administrative Assistant (or similar position) experience
• Advanced proficiency in software, including but not limited to: Excel, Word, PowerPoint, Outlook, and Adobe Acrobat Professional
• Excellent organizational and time management skills with a proven ability to meet deadlines
• Excellent written and verbal communication skills
• Professional manner and a strong ethical code
• Ability to multitask and remain motivated and positive
• Commitment to working efficiently and accurately
• Ability to build positive working relationships with team members
• Ability to interface with all levels of leadership, employees and external customers/vendors
• Ability to share best practices regarding key functions of the job i.e. organizational tools, computer skills

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone’s diverse experiences to maximize our organization’s talent and capabilities.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.

Signorelli Company

Tickets For Less (TFL), a leading live entertainment and technology company, has a fantastic opportunity for an experienced Administrative Assistant to join our team. You will play a crucial role in providing administrative support to the office and ensuring the smooth operation of various office-related activities. You will manage tasks related to office supplies, snacks, event coordination, employee engagement and more.

This position will work closely with all areas of the business supporting department leaders and employees across the organization. You will be directly responsible for planning, managing and executing administrative duties that support our employees and promote the TFL brand.   

The ideal candidate will be able to manage multiple priorities within given timelines and budget. The successful candidate will be a self-motivated, problem-solver and multi-tasker with excellent communication, organization and follow up skills who thrives in a fast-paced environment. 

About Tickets For Less 

At Tickets For Less, we are passionate about creating Memories For Life^® for sports fans, music lovers and event goers across the country. We work directly with sports properties, professional teams, college athletic departments, venues, fans and partners to improve the event going experience and drive event attendance. Our unique distribution model creates quick and convenient access for event goers across the country and ensures that teams and rights holders maximize fan access and event revenue. 

As a Top 10 ticket reseller in the country, Tickets For Less offers employees a front row seat into the ever-evolving ticketing industry. On top of that, we love to have fun! From an open and inviting work environment to multiple staff perks, Tickets For Less is a great place to work. 

With our headquarters located in the greater Kansas City-area, Tickets For Less is proud to celebrate nearly 20 years of providing high-rated service to the local community. Recently named to the KC Business Journal’s Top 150 Private Companies List, we have achieved tremendous growth post-pandemic. Fueled by recent acquisitions, we have expanded our retail customer base in strategic markets, and now have offices in Tuscaloosa, Ala., Omaha, Neb. and St. Louis, Mo. 

REPORTS TO: Executive Administrative Assistant

RESPONSIBILITIES & JOB DUTIES (INCLUDE, BUT ARE NOT LIMITED TO): 

• Serve as a point of contact for internal and external inquiries, directing them to the appropriate team members
• Provide general assistance to internal employees, ensuring their needs are met and facilitating a productive work environment
• Manage company’s snack program by taking inventory, ordering snacks, drinks and kitchen supplies weekly and regularly stocking/tidying kitchen
• Order office supplies and stock resource areas as needed 
• Maintain the office space by ensuring cleanliness, organization and functionality
• Gather information to assist with creating the weekly employee newsletter, inclusive of employee spotlight, and share content company-wide
• Quarterly, year-end and ad-hoc on-site and off-site event planning to include sourcing venues, aligning schedules, booking travel and adhering to budget for holiday parties, company outings, events and conferences
• Organize and maintain marketing closet
• Maintain marketing and memorabilia inventory
• Track trade show exhibit materials
• Assist with organizing holiday gifting to include sourcing, ordering and sending holiday cards and gifts to TFL’s clients and partners
• Manage some interaction between upper management and employees, liaising with internal and external partners on various projects and tasks
• Schedule staff tournaments and create sign-up forms for quarterly games (Shuffleboard, Corn Hole, Air Hockey) and sports brackets (March Madness, Fantasy Football)
• Assist with ordering company swag including staff apparel and promotional items
• Promote weekly food trucks and communicate to staff food truck information (name, menu, location, etc.)
• Communicate and collaborate with vendors and service providers to ensure timely delivery of services and resolve any issues that may arise
• Act as property management liaison and main point of contact for TFL
• Assist Talent Acquisition by scheduling new hire’s first week of meetings and adding to corresponding calendars, and setting up new hire’s desk for employee’s first day   
• Assist with on-site meetings to include ordering meals, catering, set-up/clean-up, scheduling and technology assistance
• Check mailboxes and PO boxes
• Create and update documents, reports and presentations using various software tools
• Assist in drafting and proofreading internal and external communications as needed
• Arrange travel itineraries, accommodations and logistics for team members attending conferences, meetings and other events (flights, hotel, rental car, Uber codes, dinner reservations, etc.)
• Occasional evenings/weekends as needed for quarterly office cleaning, maintenance and various employee events  
• Take direction, sometimes from multiple sources, and prioritize accordingly
• Complete special projects as requested
• Other duties as assigned

REQUIRED QUALIFICATIONS: 

• Bachelor’s degree or equivalent experience
• 1–2 years of supporting an organization’s employee’s, various departments and teams
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Maintain confidentiality and practice discretion and caution when handling sensitive information
• Proficient in using tools like Canva, LastPass and Microsoft Office Suite including Outlook
• Detail-oriented with a focus on accuracy
• Proven ability to manage various tasks independently
• Flexibility to work occasional evenings and weekends as needed
• Experience in event coordination, office administration and/or the service industry

BENEFITS: 

• Competitive salary
• Discretionary performance bonuses
• 401k with company match
• Unlimited vacation
• Medical/Dental/Vision insurance
• Long-term and short-term disability
• Life insurance
• Paid maternity leave

PERKS

• $1,000 employee ticket credit
• Company outings to local live events, including Suite tickets to Kansas City’s premier events
• Company kitchen with free snacks and drinks
• Company happy hours on the first Friday of every month
• Employee referral program
• Casual dress code

Please send your resume and salary expectations to [email protected] with the job title included in the subject.

TFL

ITV America (ITVA) is the largest independent producer of non-scripted content in America through its production companies Leftfield Pictures, Sirens Media, Loud TV, Outpost Entertainment, High Noon Entertainment, Gurney Productions, Thinkfactory Media, and ITV Entertainment. ITVA is a reality television powerhouse with hundreds of hours of cutting-edge and innovative unscripted programming, airing on various major networks and streamers. We produce leading content including Hell’s Kitchen, Queer Eye, Love Island, Pawn Stars, and Real Housewives of NJ, just to name a few.

The Director – Risky, Safety & Duty of Care, works closely with ITVA Production teams to ensure that each production has a well established risk management plan with the proper safety guidance in place with regard to both routine and extraordinary activities. Likewise, establish Duty of Care protocols and procedures for each production that addresses any potential need or concerns surrounding the medical and psychological welfare of our talent and crew. Advise and consult with ITVA Senior Management on ways to effectively mitigate risk and produce content in a safe and conscientious way.

Roles & Responsibilities

General

• Key internal Risk Management Stakeholder and Advisor to ITV America
• Develop and implement Risk, Safety and Duty of Care protocols in the US
• Develop and maintain a comprehensive understanding of the US / UK insurance program
• Work closely with the ITV UK Risk Management group to create global synergies
• Establish and implement proper UK reporting workflows in consultation with Business & Legal Affairs
• Assist in establishing and/or progressing UK initiatives as needed and agreed within the US group
• Assist in the maintenance and continued development of new and existing ITV platforms (e.g., SPOT, Compass, etc)
• Create a collaborative and supportive environment across the US production teams
• On-call to respond to crisis management situations as they arise across the productions
• Attend the following regular meetings:
• Production Kick-Off Meeting
• Productions In Progress (PIPs)
• Weekly Production Meetings
• ITVA Leadership Meeting
• Global Risk Operations Meeting

Production Risk & Safety

• Meet individually with each production team to understand the needs of the production in order to advise and develop an appropriate risk management plan
• Review creative for each production – both at a series and episodic level – and provide feedback and guidance
• Assess the security needs of the productions and any gaps that may exist (i.e., international travel, high profile talent, etc)
• Assist in vetting and hiring dedicated Risk & Safety resources, where necessary, for various productions
• Conduct safety training either virtually or on set, on an as needed basis
• On-location Risk & Safety presence, as needed, to provide production support
• Establish and maintain a current library of safety memos / bulletins to be utilized across the productions
• Develop and implement appropriate incident reporting guidelines across the productions and maintain oversight of the process
• Work closely with ITV’s Insurance Brokers to:
• Create a solid understanding with regard to each of the production’s activities
• Ensure that all production activities are covered under the insurance program and/or that supplemental insurance is acquired by the production teams where necessary
• Provide proper guidance and information with regard to workers compensation and/or other claims
• Track production claims to help ensure they are moving through the system and processed in a timely manner
• Promptly report any concerns that would compromise the safety and security of our productions, whether related to staff, activities or otherwise
• Promptly report any concerns that would compromise the safety and security of our productions, whether related to staff, activities or otherwise
• Production Duty of Care
• Meet individually with each production team to understand the creative, logistics and circumstances involved in each production as well as the specific talent, participants and crew involved
• Alongside the production teams, develop bespoke DOC guidelines to be implemented on each production, taking into account the individual needs of the project.
• Ensure that DOC guidelines meet or exceed network requirements
• Collaborate with Heads of Production on any costs that may be associated with implementing DOC guidelines so that a proper budget can be established and approved by the network where necessary
• Establish and maintain DOC written resources to be available to talent and/or crew as needed
• Establish and maintain relationships with existing Psychiatrists and Psychologists
• Assist in vetting and hiring dedicated DOC resources such as Talent Management, Psychiatrists, Psychologists, etc.
• Primary contact and liaison to ITV’s Chief Psychological Officer, Dr. Matthew Gould
• Work closely with ITV’s Casting Department in establishing appropriate protocols including reporting and monitoring on camera talent and participants
• Requirements
• Qualifications
• Bachelor’s degree or equivalent (desired, but not required) • 4+ years of relevant risk management experience, creating and enforcing safety policies, and managing duty of care
• A background in or understanding of television or film production
• Understanding insurance programs, and the legal guidelines around production safety and security
• OSHA / General Entertainment Safety
• Injury & Illness Prevention Program
• Other relevant Entertainment Industry Training

Desired Qualities & Characteristics

• Practical, business-oriented approach to problem-solving, tempered by an appreciation of risk and legal/psychological complexity
• Ability to thrive in a fast-paced, team-oriented environment
• Ability to influence in a collaborative way, leading with transparency and serving as a trusted advisor
• Ability to demonstrate sound judgement, whether independently or in collaboration with colleagues
• Ability to work independently while being able to contribute successfully to cross-functional teams
• Excellent organizational and time management skills; ability to manage multiple projects at once, follow through and meet deadlines
• Excellent verbal and written communication, with the flexibility to be both firm and empathetic as needed
• Ability to quickly establish rapport and excellent working relationships with creative and non-creative colleagues
• Proactively seeks and implements innovative ways of working
• Strong analytical and computer skills (Google Mail, Google Docs, Word, Excel, and PowerPoint)

ITV America

THE FIRM:

My client is a well-known and entirely employee-owned California based commercial general contractor currently listed on California’s top ENR ranking commercial contractors list as well as a top ranking U.S. ENR commercial contractor. The firm holds a very high reputation within the state of California and reflects a large presence within the Southern California commercial construction market. The firm has been established for over 50+ years with over 7+ offices in the state and growing, my client employs upwards to 500 full time employees and is on track to surpass over $1B in annual revenue by the end of 2024. The firm is known to be the multi-disciplinary commercial general contractor on the west coast with vertical commercial building expertise in multiple sectors of the market, including commercial, healthcare, hospitality, mixed-use/multi-family, entertainment/amusement parks, special projects, aerospace, aviation, industrial, high-bay, education, government, and senior living. My client is known for building genuine landmark commercial projects within the state with median project values typically ranging in totals between $50M to $500M.

THE NEED:

My client has asked for my assistance in securing them a new and experienced Senior Commercial Construction Project Manager to join their rapidly growing Special Projects Building Division out of their San Jose, California office. The firm is looking for an experienced Senior Construction Project Manager that will be tasked with leading the San Jose Special Projects Operations with the ability for fast track towards a Construction Project Executive role. This individual needs to have past project experience involving one of the following: commercial interiors/tenant improvements, commercial renovations, corporate office, aerospace, industrial/warehouse, retail, entertainment/amusement park, resort/hospitality, aviation, multifamily high-rise interiors, or another form commercial special projects. My client invests a lot in their employees and has an excellent training and development on-boarding program aimed at fast-tracking careers and allowing their employees to take their career in the direction that makes the most sense for them. If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

JOB RESPONSIBILITIES:

This experienced Senior Commercial Construction Project Manager of the San Jose Special Projects Division will report directly to the Project Executive and Vice President of Special Projects giving them exposure and opportunity to learn from multiple high-level executives within the leadership team.

The key responsibilities for this position include:

• Responsible for engaging in positive and confident relationships with owners and owners’ representatives, as well as architects, designers, property managers, consultants and subcontractors.
• Take part and assist with the pre-planning and conceptual phase
• Assist in developing and maintaining the project schedule
• Communicate project schedule to subs and vendors
• Budget management – assist in establishing project strategy to meet profit goals
• Ensure that accurate and complete plans and specifications are issued to all subcontractors and document any omissions or inaccuracies.
• Oversee the as-builts, submittals and manuals, in conjunction with the superintendent, and ensure all records are transmitted to the owner upon completion of project.
• Making sure all accounting for the project is accurate and complete and maintain accurate and timely reporting to the accounting department.

REQUIRED QUALIFICATIONS:

This qualified Senior Commercial Construction Project Manager of the San Jose Special Projects Division will have:

• A minimum of 3-5+ years’ experience working as a Construction Project Manager for a full-service commercial general contractor in the state of California
• Past project experience involving any of the following special projects: commercial interiors/tenant improvements, commercial renovations, corporate office, aerospace, industrial/warehouse, retail, hospitality, entertainment/amusement park, aviation, multifamily high-rise interiors, or any other similar forms of commercial special projects
• Bachelor’s Degree in Construction Management, Architecture, or Engineering or another applicable field from a U.S. accredited college or university (preferred but not required)

THE COMPENSATION PACKAGE:

The successful Senior Commercial Construction Project Manager of the San Jose Special Projects Division will be compensated with a competitive base salary ranging from $165,000.00 – $235,000.00 based on work experience, this figure does not include additional benefits and perks that are listed below.

Benefits Package includes the following:

• Employee stock ownership plan (ESOP)
• Companywide annual discretionary based bonus
• Companywide annual market salary adjustment, salary raise of 3-5% every year
• $750 monthly vehicle allowance OR vehicle provided
• Company credit card for all gas expenses
• Company provided laptop and mobile work phone
• 401K retirement plan
• Premium Health/dental/vision benefits w/ family coverage
• Tuition Reimbursement program
• Open vacation policy (equivalent to 3-4 weeks of vacation PTO)

If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

C.SEC | An Executive Search Firm

Job Summary and Objectives:

The Project Manager is accountable for the success of all aspects of large commercial low voltage construction projects, from bidding and contract award through completion. Responsibilities include outlining and delegating tasks, creating timelines, estimating and adhering to costs, mitigating risks, and nurturing positive client relationships.

The PM collaborates with all other departments within the

organization, including purchasing, accounting, engineering, and safety as well as field supervision,

general contractors, construction managers and inspectors.

Primary Duties & Responsibilities and Tasks to Fulfill Duties:

Duty 1: Project & Account Management

Tasks:

· Manage the overall schedule of events as well as milestones

· Oversee financial and labor tracking

· Nurture customer relations and manage customer expectations

· Manage change orders and their impact on the project progression

· Coordinate with Purchasing on cost effective materials with timely deliveries

· Oversee billing

· Effectively engage and collaborate with multiple office personnel on large projects

Duty 2: Estimating

Tasks:

· Determine materials take-off

· Collect enterprise input

· Review project scope and final bid

· Finalize the summary sheet

Duty 3: Business Development

Tasks:

· Maintain customer relationships; entertain customers where appropriate

· Manage large accounts

· Propagate new business

· Adhere to budgets

Duty 4: Site Management

Tasks:

· Visit jobsites

· Conduct job meetings

· Build trust with field staff

· Collaborate with site superintendents

Scope of Role:

· Manage large projects $6 Million and higher

· Manage multiple projects

· Expected revenue per year of $6 Million, generating $1-2 Million of new business a year

Minimum Education and Experience Requirements:

· Bachelors degree, preferably in Construction Management, Mechanical or Electrical

Engineering or related field

· Minimum 5 years’ experience in project management, preferably in construction or a closely

related field.

Licensing / Certifications:

· OSHA 10

· PMP certification a plus

Knowledge, Skills and Abilities:

· Excellent verbal and written communication skills.

· Professionalism, with excellent interpersonal, collaboration, and customer service skills.

· Outstanding organizational skills and attention to detail.

· Superior time management skills with a proven ability to manage and satisfy competing

deadlines.

· Superior analytical, prioritization, and problem-solving skills.

· Demonstrated influence and leadership abilities.

· Demonstrated Electrical/Low Voltage experience

· High energy and adaptable under pressure

· General construction safety awareness

For additional information on this opportunity and other available opportunities, please visit our website: wideeffect.com

Wide Effect Talent Solutions

Industry:

Entertainment

Position Overview:

We are a prominent film studio dedicated to producing and delivering compelling content to audiences worldwide. Our company has established itself as a trusted brand, renowned for creating high-quality and commercially successful entertainment across film and television. With an impressive library of marquee media properties, we take pride in our contributions to the industry and our commitment to captivating storytelling.

We are currently seeking a talented and experienced Head of Business and Legal Affairs to lead our Film Legal group. This crucial role will oversee the negotiation, structuring, and drafting of complex agreements related to our motion picture business and legal affairs.

What You Will Do:

• Oversee and manage a team of attorneys and legal professionals, providing leadership, guidance, and mentorship to ensure efficient and effective legal operations.
• Develop and implement legal strategies, policies, and best practices to safeguard the organization’s interests while ensuring compliance with relevant laws, regulations, and industry standards.
• Collaborate with cross-functional teams, including executive leadership, to address complex legal issues, provide expert advice on business initiatives, and contribute to strategic decision-making processes.
• Lead all negotiations throughout the development, production, and post-production phases of film projects.
• Negotiate and draft various agreements, including those related to development, talent, production, post-production, financing, co-financing, and distribution.
• Develop and implement business and legal policies and procedures specific to feature films.
• Collaborate closely with management, creative teams, sales, production, marketing, and finance departments, providing expert advice and consultation services on matters concerning feature films.
• Analyze business and legal issues related to the development, production, financing, and distribution of feature film projects.
• Manage and lead a team of attorneys

Your Experience:

• A JD, from a top-tier law school is strongly preferred. Admitted to the CA Bar Association.
• Proven experience in managing and leading a team of attorneys and legal professionals effectively.
• Demonstrated expertise in developing and implementing legal strategies and policies to protect the organization’s interests and ensure compliance.
• At least 15 years of experience in business & legal affairs within a film studio, major indie production company, and/or entertainment law firm.
• Strong drafting, negotiation, and organizational skills, with a proven track record of handling a wide range of contracts pertaining to feature film development, production, finance, and distribution.
• Extensive knowledge and experience in copyright and trademark matters.
• Exceptional collaborative skills and ability to work effectively in cross-functional teams.

Expected Salary range: $550K+

Confidential Jobs

At GCA we provide full-service talent management, including the execution of synergistic brand partnerships and a multi-vertical business infrastructure that supports talent to launch their own global brand. We truly understand the power of talent in the world we live in today and have mastered how to unlock these voices for the better. 

For more on GCA please visit https://genflow.com/gca

The Role of the Talent Coordinator

·   Scouting talent on all platforms to onboard to management at GCA

·   Manage and develop micro talent

·   Play a key role in the department meeting annual revenue targets, new client signings and brand acquisition

·   Build a strong network of industry and brand contacts

·   Possess an in-depth and up-to-date knowledge of the influencer and entertainment industry, and a keen eye on Gen Z

·   Create multi-platform content strategies for creators which align with their overall profile

·   Carry out industry research to further your knowledge of brand partnerships and create opportunities for GCA creators

·   Comfortable working in a competitive and sometimes pressured environment

·   Able to work to set KPIs to ensure the success and growth of the division

·   Create and develop a list of potential brand partners

·   Coordinate all talent deliverables post-deal being agreed upon by Creator Manager and brand

·   Contract negotiation

·   Keep on top of the creator diary for events (physical and digital)

Requirements for the role of Coordinator:

●  Minimum of 1 years experience in talent management 

●  A clear understanding of the influencer industry, the top players, brands and where the market is going

●  Awareness of the leading Gen Z talent

●  A valuable network of brand contacts and industry relationships 

●  Persistent and determined 

●  Willingness to take complete ownership of their area

●  Can create excellent presentations and client decks

●  Excellent verbal and written communication skills.

●  Ability to accept criticism and work under pressure

●  Ambitious and determined

*Although we aim to get back everyone that applies for a role with us, due to the high number of applicants we can’t always fulfil that. If you don’t hear anything back within two weeks of your application, please assume you weren’t successful*

Genflow

Position Summary

We are looking for an ambitious B2C Digital Manager to be responsible for the design and implementation of digital initiatives that support increased revenue and visitation across our bookings, reservations, and private events for Proximo’s two American whiskey distillery brands.

• Great Jones Bourbon and distillery is based in Manhattan, NYC, and was the first legal whiskey distillery built in the city since Prohibition, over 100 years ago. The distillery launched and opened to the public in August 2021, and features distillery tours and tastings, weekly events, an onsite restaurant called The Grid, as well as private rental areas.
• Stranahan’s Colorado Whiskey has been operating out of its distillery in Denver, Co. for almost 20 years and is the leading American Single Malt Whiskey in the country. Repeatedly voted as one of Denver’s top tourist attractions, the Stranahan’s Whiskey Distillery offers tours and tastings, an onsite cocktail bar, merch store and hosts private events.

This role will focus on performance marketing, directing, tracking, and optimizing our digital marketing campaigns across email & CRM, conversion media (Search, paid social, display, SEO) and affiliate marketing, working with our roster of agencies on the implementation of the campaigns. To be successful, you must be highly self-motivated, proactive, and have a working knowledge of current marketing tools and strategies in order to execute successful performance marketing campaigns.

In addition, you will be an analytical expert, bringing deep knowledge of platforms as well as best practices, new trends and technological enhancements. You will possess a proven record of accomplishment of optimizing and creating efficiencies within digital campaigns and channels.

Responsibilities

• Work with Brand Teams to design and implement digital initiatives that support increased revenue across our multiple goals (bookings, reservations, and private event leads);
• Evaluate brand owned and operated digital platform data (website, CRM, Social media, SMS) to determine how marketing tactics—and subsequent customer interactions—contribute to sales and conversions, find optimizations and produce measurable ROI
• Assist in developing and managing the distillery brands CRM campaigns, and how to use this channel to drive customer loyalty and repeat visitation or sales. Use CRM to support ecommerce sales of distillery branded merchandise.
• Be responsible for distillery conversion media budget and its results, working alongside our media-buying agency and in-house Snr Media Manager
• Manage our affiliate marketing program, with an eye on reservation inventory, to ensure that we are making every partnership work well for us
• Work with Brand Teams to plan conversion content for paid conversion channels, including photo and video shoots
• Understand each distillery brand’s potential customer audience, and identify the channels and messages that inspire those potential visitors to take action
• Assisting with the analyses of marketing data, including campaign results, conversion rates, and online traffic in order to improve future marketing strategies and campaigns with our digital agency
• Stay up-to-date with digital media technologies and latest trends, while identifying new channels, strategies and opportunities to grow online audience

Reporting

This role will interface with distillery brand mgmt. teams, distillery hospitality and marketing managers based onsite, Proximo paid media team, and will report into Director of Consumer Experiences for Distillery Brands.

This role will be positioned within the Proximo Spirits Jersey City HQ. Travel will be required 2 x per year to Stranahan’s Distillery in Colorado, and frequently to the Great Jones Distillery in Manhattan.

Education: Bachelor’s Degree required

Experience

• Minimum 3 years’ experience in a similar digital performance marketing role in travel, tourism, hospitality or entertainment industries
• Experience managing digital and media agency partners, including briefing and investment strategies
• Demonstrate budget management skills
• Self-motivated
• Attention to detail and analytical
• Excellent communicator and interpersonal skills
• Flexible and adaptable to changing workloads and responsibilities
• Demonstrated ability to develop and maintain effective working relationships with internal and external stakeholders and partners
• Highly organized
• Action/Objective oriented

The salary range for this role is a base salary of $105,500 – $130,000 along with an annual bonus, 401K match, and medical and wellness benefits. The range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate’s experience and skill set against internal peers and against the scope and responsibilities of the position.

Proximo Spirits

Why Join Inworld

Inworld is the best-funded startup in AI and gaming, with a $500 million valuation and backing from top-tier investors like Intel, Microsoft, Lightspeed, Bitkraft, Founders Fund, Kleiner Perkins, and more. Inworld was recognized by CB Insights list of the 100 most promising AI companies in the world. We’ve also been nominated alongside Anthropic, DeepMind, OpenAI and Nvidia for the Generative AI Innovator of the Year at the VentureBeat Awards 2023, and are under consideration to be a Gartner Cool Vendor in 2023.

Inworld is the leading character engine for creating AI NPCs in games and immersive entertainment. Inworld powers NPCs in experiences built by Niantic, NetEase Games, LG, Alpine Electronics, the Disney Accelerator, and more. We go beyond large language models (LLMs) to add multimodal orchestration of personality and contextual awareness that renders NPCs within the lore and logic of their worlds.

Inworld is well positioned to take a long-term view when it comes to supporting the developer community today, and stay ahead of the curve in the ever-evolving landscape of generative AI for tomorrow. By joining us now, you’ll be stepping into a role where your ideas and efforts will directly influence our path forward, making this moment an extraordinary one to become a key player in our journey of shaping the future of AI and gaming.

As a Recruiting Coordinator, you’ll play a crucial role in our talent acquisition process, ensuring smooth operations. This role offers an exciting opportunity to contribute to our growth while gaining valuable exposure to all aspects of talent acquisition within a fast-paced startup environment.

What you’ll be doing:

• Manage end-to-end scheduling and coordination of interviews, identifying opportunities for improving candidate experience and scheduling efficiency
• Assist in candidate communication, keeping the candidates informed throughout the hiring process
• Manage candidate flow through the Applicant Tracking System (Greenhouse)
• Manage reference and background checks, onboarding, visa sponsoring, employee relocation, travel requests and expenses
• Work on ad-hoc projects and contribute to various administrative tasks as needed

You’re a fit for our team if:

• You are empathetic, resourceful, and bring positive energy to work
• You thrive in a startup environment where things move fast
• You love optimizing workflows and look for opportunities to improve processes
• You’re highly organized and can prioritize tasks effectively
• You have strong communication skills, both written and verbal
• You possess a high level of attention to detail and a commitment to accuracy

Desired Skills and Experience:

• 2+ years of experience in HR or Talent Acquisition
• Excellent organizational skills and the ability to manage multiple tasks in a fast-paced environment
• Experience managing complex schedules for multiple stakeholders
• Proficiency in using applicant tracking systems and tools, such as Greenhouse, Gem, Calendly, Google Workspace.

Base salary range for this full-time position is $60,000 – $120,000. In addition to base pay, total compensation includes equity and benefits. Within the range, individual pay is determined by work location, level, and additional factors, including competencies, experience, and business needs. The base pay range is subject to change and may be modified in the future.

Inworld AI