Talent Casting Calls and Auditions

Our client, a major player in the retail space located south of Boston, is looking for an Art Director to join their team full time – starting as soon as possible! Work will be done in a hybrid capacity, 2-3 days per week onsite in Dedham, MA.

The Art Director will spearhead the ideation of creative execution across multiple marketing channels, guiding the journey from conceptualization to final delivery.

Responsibilities for the Art Director role include but are not limited to:

– Assisting the Creative Director in crafting innovative concepts, formulating, strategic plans, and preparing stakeholder presentations

– Maintaining the consistency of brand voice throughout all executions of email, digital, motion, OOH, print, in store collateral and brand packaging

– Partnering with internal Brand, Marketing, Ecommerce, Social, Photo and Merchandising teams on campaign initiatives

– Attending shoots, and performing post-production edits as needed

– Collaborating on creative execution of video (incl. broadcast TV) and radio with thematic design, sourcing of photography, talent, copywriting, and onsite art direction

The ideal Art Director will have:

– 5+ years of related experience in an agency or retail environment

– Experience leading and mentoring a creative team

– Proficiency in Adobe Creative Suite and Figma with exceptional ability in typography, layout, and prototyping

– Strong organizational skills with the ability to multi-task in a tight deadline environment

– Motion design skills including HTML5 and After Effects

– Portfolio showcasing ability to lead strategic branding and creative projects across a range of mediums

Benefits include:

• Harvard pilgram health
• 12 paid holidays
• 4 weeks of PTO including sick time
• 401k, can start contributing after 60, and they will match after a year
• Gym onsite
• Medical, dental, vision
• Long-term life insurance
• Volunteer day

Creative Circle

One of Wripple’s clients is looking for a Senior Creative/Executive Producer to lead and oversee end-to-end content creation and production processes for client’s on-demand external storytelling initiatives. The right person will be a hybrid creative who can tell a fantastic story but match it with innovative and emotive visuals for various mediums and platforms. Because we toe the line between creative and production, the ideal person has an extraordinary aesthetic sense, ability to build a narrative, and a deep understanding of all aspects of video production. This role will be a pivotal addition to our Creative team, working closely with our senior creative leadership and the entire in-house Studio+ across creative, production, and agency partners.

This position starts as a one-year 40 hour/week contract position with the opportunity to convert to perm for the right fit. This resource must be located in the ATLANTA Metro area and open to hybrid onsite (2 days/week).

Responsibilities:

· Conceptualize, plan, design, and lead the creation of high-impact video campaigns, high-profile special projects, and specialized graphics

· Successfully produce and direct projects from pre-production through post-production

· Work collaboratively with General Managers of Video Content, Operations, and Brand to ensure that the creative being executed is mindful of stakeholder desires and brand objectives

· Objectively and critically review creative work to ensure strict adherence to brand standards and creative best practices during conceptualization, design, and storyboarding

· Build relationships with cross-functional teams to deliver against asks while upholding an environment that allows for innovation

· Handle and clearly communicate campaign timelines, project deliverables, and resourcing needs

· Manage day-to-day escalations and troubleshooting of production challenges in conjunction with the agency operations team

· Plan, create, handle, and communicate efficient internal and external workflows, with an eye towards constant improvement

Qualifications:

· 7+ years of relevant work experience providing strategic video direction for top-tier clients, agency, or in-house studio

· 4+ years in a supervisory, senior or lead video role

· Exceptional producing, directing, and storytelling abilities

· Ability to manage and work independently, under tight deadlines, while juggling multiple projects and people

· Diverse portfolio including 360 campaigns demonstrating innovative thinking

· Expert knowledge of Adobe Creative Suite

Preferred Qualifications:

· Working knowledge of WorkFront

· Experience writing and developing storyboards, scripts and treatments

ABOUT WRIPPLE:

Wripple is the first Agency Services Platform that connects clients with independent talent to create teams that thrive in an on-demand world. Our platform allows clients and talent to achieve speed, flexibility, and control of their projects and business.

Our mission is to provide clients, talent, and partners the freedom to do their very best work through a new platform that enables smart team building by matching organizations with proven on-demand digital marketing & experience talent. Wripple is continuously looking for the highest quality independent talent. Our platform provides freelancers with a complete operating system to land verified opportunities and focus on doing great work.

· Let our Business Development team do the hard work to find qualified blue-chip clients that you get matched with based on your capabilities and the type of work you love to do

· Take control of how you want to work through Wripple’s Talent Dashboard: set your rates and preferences for how & when you want to work; receive online project briefs to determine whether to pursue; update your profile as your situation and skills change

· Outsource the back office to Wripple, including payment, tax compliance as well as data and insights that help you make decisions for your business

There is absolutely no cost to be a member of Wripple. The process is simple. If you have the background for this specific role, please send your resume through the LinkedIn application process.

If you are not a direct match for this role, you can be considered for other opportunities by applying here: https://www.wripple.com/apply-to-join. After applying, you’ll be invited to interview and if your background is a match for the type of roles we have at Wripple, you’ll be approved to join our talent marketplace.

Wripple

IDR is seeking a Global Community Manager to join one of our top entertainment clients. Please note, this role is 100% Remote and a contract through April 2024. If you are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today! This opportunity won’t be open for long!

Position Overview for the Global Community Manager:

• Serve as a voice of players to product teams during both development and launch cycles to ensure players’ expectations are met
• Co-create with Brand, Creative, Editorial, Influencer, Social and PR teams to champion player-first ideas and build globally integrated campaigns and strategies
• Support and collaborate on player-facing opportunities, communication, and social media for the game’s development team
• Work with the client’s international community teams provide feedback on localized content that resonates with global audiences and serve as a contact for global escalations

Required Experience for the Global Community Manager:

• 3+ years’ experience working in and managing online communities – including social media, digital marketing, and influencer strategies
• Experience with community best practices, including communication strategies, user acquisition, and driving users through the funnel
• Experience developing custom community activations on a global scale

What’s in it for the Global Community Manager?

• Medical, dental, and vision insurance
• Join a dynamic, growing company
• Work in a team-oriented environment with growth opportunity
• Much, much more!

Why IDR?

• 20+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated’s Best of Staffing® Client and Talent Award winner 9 years in a row

IDR, Inc.

IDR is seeking an Administrative Assistant l to join one of our top clients in Santa Monica, CA. If you are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today!

Position Overview/Responsibilities for the Administrative Assistant l:

• Responsible for receiving & screening incoming calls, update & maintaining calendars, coordinating travel, organizing & submitting manager expenses, managing department quarterly budgets and connecting phone interviews.
• In this role, you will assist with creation and organization of press materials as well as organize and maintain department calendars and documents.
• Responsible for press clippings, updating media contact lists, and overseeing guests lists for shows and events.

Required Skills for the Administrative Assistant l:

• 1-2 years of marketing/administrative assistant experience.
• Ability to interact with employees of the company at all levels including Senior Management.
• Excellent administrative, organizational, and creative skills.
• Ability to work under high pressure, multi-task, and keep information highly confidential.
• Understanding of Microsoft Office and basic audio/video formats.
• Passion for pop culture and entertainment knowledge.

What’s in it for you?

• Competitive compensation package
• Full Benefits; Medical, Vision, Dental, and more!
• Opportunity to get in with an industry leading organization
• Close-knit and team-oriented culture

Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated’s Best of Staffing® Client and Talent Award winner 10 years in a row

Compensation Details: $25.52/hr

IDR, Inc.

Executive Assistant

Shore Fire Media is looking for an experienced executive assistant with experience working with executives in senior leadership in the music industry to join our team in Brooklyn, NY. We’re looking for someone with excellent knowledge of the music and entertainment industry, and a proven track record in providing support to executive level staff.

What you have:

• Possess a high degree of responsibility and ability to be discreet with confidential and proprietary matters

• Exemplary writing and communication skills

• Knowledge and experience working with top music industry and media executives

• 5 or more years of music industry or entertainment experience

• Expert level with Zoom, Google Meet, Microsoft Teams, Microsoft Office, Google Calendar, iCalendar; Mac OS

• Bachelor’s degree

What you’ll do:

• Work closely with the executive to manage their calendar, making travel arrangements, schedule meetings, filing expenses, and clerical/administrative duties as directed

• Corporate and staff gifting

• Holiday and staff social event planning

• Other administrative: updating press and industry databases, prepare agendas and meeting recaps

• Hybrid remote and in-office schedule; work in a collaborative loft space in downtown Brooklyn with sweeping views of downtown Manhattan and NY harbor.

• Be a part of a supergroup of leading PR and marketing agencies with unique benefits including pet insurance, student loan assistance, and flexible quality time off

Benefits:

Generous benefits package includes medical, dental, vision, life insurance and disability, flexible spending account, 401k plan, student loan assistance, fitness reimbursement, commuter benefits, quality time off.

ABOUT SHORE FIRE MEDIA

Shore Fire Media represents musicians, talent, creators, athletes, entrepreneurs, businesses and brands at the forefront of their respective fields as well as some of the most exciting established and emerging voices in the arts, entertainment, culture and beyond.

From the Grammy’s coveted Best New Artist award to Fast Company’s “World’s Most Innovative Companies,” or People’s “Sexiest Man Alive” to Forbes’ “30 Under 30,” Shore Fire clients are universally acclaimed by some of the world’s most prestigious cultural institutions and sought-after media alike — winning awards as well as topping bestseller and critics lists. We have represented recipients of Academy Awards, Emmy Awards, Tony Awards, NAACP Image Awards, BET Awards, Golden Globe Awards, Soul Train Music Awards, CMA Awards, Stellar Awards, GMA Dove Awards, Kennedy Center Honors, Webby Awards, Peabody Awards, the Pulitzer Prize and over 100 Grammys — as well as inductees of various halls of fame, from the Rock & Roll Hall of Fame to the Naismith Memorial Basketball Hall of Fame. Shore Fire staff aspire to a level of excellence complimenting that of our clients and is widely regarded as a best-in-class communications agency — cited by publications like Billboard and Variety, and named to Observer’s annual list acknowledging the most powerful public relations firms regularly throughout the years.

Our company culture is focused on learning by doing and we have a strong history of promoting staff from within. Multiple current staff began at Shore Fire as interns or entry-level employees.

Shore Fire is devoted to being an equal opportunity workplace and committed to offering equal employment opportunities regardless of race, ancestry, national origin, gender identity, sexual orientation, age, religion, or disability.

We are unable to respond to candidates not chosen for an interview.

Shore Fire Media

We are in search of an accomplished and detail-oriented professional to fill the role of Second Executive Assistant within our esteemed private family office. This dynamic position involves meticulously orchestrating day to day responsibilities from complex calendaring to navigating communication between the family office. You’ll be tasked with overseeing each day that is runs smoothly and handling complex travel arrangements while upholding the highest standards of discretion and professionalism. The successful candidate will be joining a distinguished team dedicated to delivering exceptional support to our principal and family members.

We are seeking an adaptable, highly organized, and service-oriented individual with a proven history of effectively navigating the intricacies of working in a high-impact entrepreneurial environment. You’re humble, hands-on, have a great sense of humor, scrappy, a problem-solver, and truly happy to wear a variety of hats. Your expertise will be pivotal in ensuring seamless travel experiences and working in a private office. You’ll also need to be flexible to take on personal tasks, from running errands, handling shipping and deliveries, as well as helping with whatever is needed in a highly elevated but humble and casual environment. You’ll coordinate multiple itineraries across private and luxury travel requirements with a focus on maintaining flexibility, a positive attitude, and the ability to navigate needs as they change on the day to day. You’ll need experience as an Executive/Personal Assistant as this role is for someone who is wanting the next step but understands how to provide support to UHNW or celebrity clients. Private jet travel, bespoke accommodations, VIP concierge bookings, and experience working with high level security teams and overall being in a UHNW or celebrity household is required.

Responsibilities:

• Effortlessly collaborate with our esteemed travel management partners to seamlessly coordinate and manage intricate travel itineraries. This includes both domestic and international arrangements, requiring an ability to swiftly adapt to ever-changing schedules and preferences.
• Liaise closely with the Travel Planning Director to facilitate private jet travel, catering to unique requirements and ensuring an impeccable travel experience.
• Work alongside the Security Director to align travel schedules with security protocols, ensuring the safety and confidentiality of all travel plans.
• Demonstrate exceptional mastery in calendar management, ensuring a harmonious integration of travel plans with other engagements.
• Maintain the utmost discretion and confidentiality when handling sensitive information, documents, and correspondence.
• Uphold a consistent line of communication with the business office and purchasing department, meticulously managing travel-related expenses.
• Potentially expand responsibilities to encompass house management as the role evolves within our dynamic environment.

Requirements:

• A minimum of five years’ proven experience in a similar capacity, preferably within a private family office or an environment characterized by exacting standards.
• Adept organizational skills and attention to detail, evident in a track record of flawlessly executed travel arrangements.
• Exceptional communication and interpersonal skills, complemented by the ability to operate within a formal and fast-paced setting.
• Demonstrable expertise in managing intricate travel logistics, including experience with a minimum of 1-2 travel arrangements weekly, each with frequent modifications.
• Thorough familiarity with security protocols and an ability to seamlessly adapt to evolving situations.
• Proficiency in calendar management, international time zone coordination, and oversight of multifaceted projects.

We Offer:

• A competitive compensation package befitting experience and responsibilities. Salary range is DOE at 90-110K base plus OT and Bonus
• Comprehensive PPO benefits (100% paid) and the provision of catered lunches.
• Standard business hours from 9am to 6pm, underscored by a commitment to flexibility when exigencies arise.

Location Requirements:

• Residency within close proximity to West Los Angeles and Santa Monica.
• A minimum of five years’ experience supporting senior-level executives, ideally within a UHNW family office environment.

Career Group

Executive/Personal Assistant to CEO

JONESWORKS, a full-service marketing, public relations, and brand consultancy agency, is seeking an Executive/Personal Assistant in our New York office to support and report to our Chief of Staff & CEO.

The Executive Assistant/Personal Assistant must be extremely detailed and solution-oriented, have superior communication and organizational skills, as well as a strong desire to learn the business. Ideal candidates will have a dedication to excellence and very strong work ethic, as well as top notch time management skills.

Role & Responsibilities:

• Maintain and manage emails, phones and scheduling for a busy calendar, including setting (and re-setting) meetings, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping executives prepared, on time, and on schedule
• Manage all incoming calls in a polite and professional manner, field and roll calls, take thorough messages and direct accordingly
• Coordinate “special projects” and additional responsibilities as needed (i.e. event staffing, photo-shoots, red carpet coverage, etc)
• Perform personal tasks like running errands, making reservations, shopping and other ad hoc requests
• Coordinate all domestic and international travel arrangements, including but not limited to managing reservations, creating detailed trip itineraries with airline travel, ground transportation and hotel accommodations
• Organize, prioritize, and execute all projects from start to finish; manage timelines and ensure deadlines are met across high-priority, cross-functional projects; create and maintain detailed task lists and daily schedules
• Research and prepare background information needed for meetings
• Ability to identify problems early on and address them proactively
• Partner with Chief of Staff to manage employee/client birthdays and anniversaries, agency events, charity days, parties.
• Provide general office management including but not limited to ensuring office is organized and maintained in a professional manner, managing and ordering groceries and offices supplies
• Coordinate conference rooms and provide light catering as needed for meetings

Key Attributes:

• A passion for the entertainment industry – this is an assistant job, but we are an all-hands-on-deck kind of company, and you will be encouraged to contribute to the creative process
• Exceptional interpersonal, managerial, and verbal and written communications skills
• Organized with the ability to work efficiently and effectively while anticipating and addressing Chief of Staff & CEO’s needs
• Professional demeanor and high level of discretion required
• Ability to work strategically and collaboratively across departments
• Commitment and dedication to JONESWORKS success
• Proactive approach with a solution-oriented mindset in all settings

Qualifications:

• 5+ years as an executive and/or personal assistant at a talent agency, public relations firm, management company, or entertainment-adjacent company
• BA or BS in Communications, Marketing, Public Relations, or related field
• Ability to be solution-oriented, remain flexible, proactive, resourceful, and efficient while under pressure
• Strong work ethic, a thick skin and an ability to work in a fast-paced environment, a strong sense of team and willingness to collaborate
• Proficiency in Mac, Microsoft Office programs including Word, Excel, PowerPoint, and Outlook

Benefits:

• Jonesworks offers medical, dental, vision and 401(K), generous Paid Time Off packages, Summer Fridays, Extended PTO for December/January holiday, bonus incentives and other perks!
• Salary: $70k- 100K

***We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.***

JONESWORKS

Come work in the entertainment industry!

Location – Santa Monica, In Person

Contract Length – 2 months

Pay – 25/hour

Duties:

• Receive and screen incoming calls

• Update and maintain calendars

• Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar • Organizing and submitting managers expenses

• Manage and oversee department quarterly budgets including process invoices and set up vendors

Connect artist phone interviews

• Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations

• Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork

• Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates, TV Schedule

• Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage

• Update Republic media contact lists

• Compiling and oversee guest lists for shows and events

• Pitch regional media for artists on tour if/when instructed to

Skills: – Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management – Ability to interact comfortably and effectively with external partners – Strong administrative, organizational and creative skills – Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential – Ability to work under high pressure and speed – Great social and interpersonal skills – Ability to keep information highly confidential – Must be flexible and able to multi-task – Passion for pop culture and entertainment knowledge is critical – 1-2 years of marketing and/or administrative experience. – Experience supporting more than one senior executive is preferred.

24 Seven Talent

Office Coordinator

Arizona State University

ASU Gammage DFA

Campus: Tempe

94700BR

Job Description

ASU Cultural Affairs is seeking an experienced office professional to provide advanced administrative support and office management, including support to the ASU Vice President for Cultural Affairs and Executive Director of ASU Gammage and the Executive Assistant. The ideal candidate will have acute attention to detail, a welcoming demeanor, top-notch administrative skills and an appreciation for the arts. This position is located at Desert Financial Arena. The office also houses several senior level directors for Cultural Affairs. This position has direct contact with high-level visitors from campus, the city/state government and the community. This position is full time, hourly and benefits eligible. Primary hours are Monday–Friday from 8am to 5pm in the office with some nights and weekend hours depending on events, remote work is not an option for this position. This position reports to the Administrative Coordinator, Special Events.

Salary Range

$20.00 – $20.92 per hour; DOE

Close Date

11-September-2023

Essential Duties

• Oversee day-to-day front office duties, assuring efficient quality service.
• Receive and screen telephone calls and visitors; assist caller or visitor by answering questions and providing information.
• Supervise, hire, train and schedule student workers including monitoring their work to completion.
• Works with department HR Manager to schedule part-time and student interviews for our department at Desert Financial Arena. Provide office orientation for new full-time employees.
• Draft letters and notecards to staff, performers and donors. Proofreads and corrects grammatical, punctuation and spelling errors for a variety of print pieces, including brochures, newsletters, marketing materials and proposals.
• Organize, maintain and follow-through with record-keeping systems for correspondence, documents, vehicles, parking validation, deliveries, FedEX and supplies.
• Arrange meetings and conferences, assemble necessary materials/information; including coordinating facilities as well as services, creating flyers and notifying attendees.
• Provide administrative support to the ASU Vice President for Cultural Affairs and Executive Assistant as needed.
• Prepare itineraries and ASU travel forms.
• Handle administrative forms for office/department and forward appropriately for processing; initiate work orders with supervisor’s approval.
• Represent ASU Cultural Affairs in the ASU United Way Campaign.
• Process payments/deposits within 48 hours of receipt.
• Oversee three department vehicles and a golf cart for scheduling and tracking repairs, cleaning and maintenance.
• Coordinate interdepartmental mail run and other student errands.
• Serve on ASU Cultural Affairs Homecoming Block Party and Holiday Party planning committees.
• Assist with the coordination of staff events.
• Interact with various individuals and units within ASU Gammage to relay information on activities, policies, etc. Initiate responses to inquiries by composing correspondence as directed by supervisor.
• Operate various office equipment including, personal computers, facsimile, photocopier and printers. Ensure equipment is in working order and maintain appropriate supplies.
• Order, track and stock office and break room supplies, including stationery and business cards.
• Run errands, which require driving a 7-passenger van and/or electric golf cart.
• Coordinate purchases of flowers and gifts for performers and business colleagues.
• Coordinate storage and pick-up of surplus equipment and supplies from venue staff.
• Develop a personal code of conduct to help ensure our work environment is welcoming, equitable and supports our department mission and core values along with the ASU Charter.
• Coordinate special projects as assigned and perform other administrative duties as needed.

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR,

Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of standard office practices and procedures.
• Evidence of effective customer service and communication skills.
• Experience in typing and using computer (Apple and Windows operating systems).
• Demonstrated high level of attention to detail, follow through and confidentiality.
• Experiene in organizing/maintaining a variety of files and records, handling multiple tasks simultaneously and thrive in a fast pace, deadline-oriented environment.
• Experience in composing letters, proofreading and creating flyers.
• Demonstrated good judgment and ability to set priorities.
• Experience in setting priorities for others and supervise student or entry level workers.
• Ability to drive on university business and possess a valid US driver license upon employment.

Department Statement

ASU Cultural Affairs is comprised of three units – ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities™ ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events.

ASU Gammage has been a top cultural destination in the Valley for more than 50 years. The Frank Lloyd Wright designed performing arts center located on the Tempe campus of Arizona State University is one of the largest university-based presenters of performing arts in the world and top touring market for Broadway. Home to the Desert Financial Broadway Across America – Arizona and Beyond series, the mission of Connecting Communities™ goes beyond the stage and programs and impacts the community through shared experiences in the arts.

ASU Kerr is a one-of-a-kind, 300 seat, true adobe venue like no other in the Valley. Each season, ASU Kerr welcomes a carefully curated selection of performances that represent the spirit and vision of its namesake Louise Lincoln Kerr.

ASU 365 Community Union represents an innovative new stadium-utilization model that transforms Sun Devil Stadium from a football venue into a university asset used 365 days a year. Strategically located in the heart of the Valley, the ASU 365 Community Union is a cultural hub with programming designed for the entire community. It is a place where diversity is celebrated – a place for students, staff, faculty and local community to eat, play, learn, connect, build relationships, create and innovate. With its official launch in Fall 2019, the ASU 365 Community Union expands a premiere venue for athletic events into a cultural destination for world-class entertainment.

ASU Cultural Affairs is committed to providing a welcoming, equitable and respectful environment for all in order to realize our mission of Connecting Communities™ through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. Learn more about our commitment and values at https://www.asugammage.com/about/asu-cultural-affairs-core-values

To learn about ASU Gammage, visit: asugammage.com/about

To learn about ASU Kerr, visit: asukerr.com

To learn about ASU 365 Community Union, visit: asu365communityunion.com

To learn about the ASU Charter and goals, visit: president.asu.edu/asu-mission-goals

Total compensation at ASU is more than the salary paid for the valuable work performed. You can estimate the approximate value of your overall compensation here: cfo.asu.edu/compensation-estimator.

You also receive the following:

• Comprehensive package of affordable health benefit plans and programs: cfo.asu.edu/benefits

• Access to world-class educational opportunities at deeply discounted rates

• Paid holiday, vacation and sick leave

• Matching retirement contributions

• Discounts from a variety of vendors and service providers for personal expenses

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To view full description or to apply please click this link: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4806925_5494

Arizona State University

Our client is searching for a Personal Assistant to support a content creator and musician. The PA will be responsible for overseeing both personal and professional commitments, act as a gatekeeper for the principal, and handle correspondence and social medial on behalf of the principal. The PA will be responsible for calendar management, expense and invoice processing, and travel coordination (both domestic and international). PA will collaborate with other executive assistants and executives across multiple internal teams and will work on various ad-hoc projects, including the coordination of team conferences and events. The ideal candidate will have a true service heart, be highly motivated, and have an upbeat and energetic personality.

Responsibilities

• Manage and organize an ever changing calendar and complex schedule for both business and personal matters
• Staying ahead of needs in home and office
• Manage talent calendar and assist in scheduling all meetings, calls and bookings
• Respond to emails and make calls on behalf of the employer
• Making travel arrangements, planning events and organizing into detailed itineraries using project management tools
• Primary contact between contractors, outside vendors, and household staff – including booking and managing housekeepers, hair/makeup artists, stylists, etc.
• Ensure projects are completed from start to finish: including tracking down new vendors, receiving materials, facilitating the relationship, making payments, etc.
• Format documents, put together spreadsheets, and assist with contract management
• Assist with local and online purchases/returns of personal clothing/accessories on an as needed basis
• Keep supplies for the business and personal home fully stocked, including groceries, toiletries, office supplies and more
• Run errands as necessary
• Domestic duties: keep the house clean and organized at all times, including daily laundry, dishes, etc.
• Unbox all incoming daily packages/mail and organize
• Management of home and personal tasks in addition to office administration responsibilities

Requirements:

• At least two years’ experience as an assistant, preferably working with talent, celebrities or within a creative/entertainment agency
• Poised and professional
• Strong organizational skills
• Must be obsessively detail oriented, great with time management, and a master multi-tasker
• Intuitive and proactive when it comes to anticipating personal and business needs, resolving conflicts, and coordinating with a larger team
• Must have impeccable written and verbal communication skills
• Excellent at transcribing verbal notes and managing electronic documents
• Must be able to handle sensitive and private information with discretion
• Comfortable working on projects independently and with minimal guidance or oversight
• Proficiency with Google Suite, Microsoft Office, and common Mac applications
• Cooking/meal preparation skills a plus

Schedule: Monday through Friday, 9am-6pm. The Personal Assistant will be required to travel frequently and be available for last-minute schedule changes as hours and days working can fluctuate on any given week.

Salary: $80K a year

The Calendar Group