Administrative Assistant

ADMINISTRATIVE ASSISTANT 

Company Overview

RARE GLOBAL is a leading management company to cultural movers, shakers, and changemakers — creators, artists, and entertainers who influence across fashion, beauty, and lifestyle.

Women-owned, Women-run, and Women-focused, Rare Global puts women and their stories at the forefront of digital media.

Rare Global offers high-level, comprehensive management; industry-leading expertise in content, competitive strategy and deal negotiation; and key relationships — with the vision of championing bold, female voices and unique human journeys. Our diverse client roster of media icons, industry trailblazers, and rising stars proudly reflects this deep investment in multiethnic, multicultural narratives and representation.

Rare Global talent is the standard in top-level collaboration with the world’s biggest brands like Google, Samsung, Skims, Fendi, Gucci, Maybelline, YSL, L’Oreal, and Supergoop.

Role Overview

The ideal candidate has a passion for YouTube, fashion, beauty and social media and has the ability to spot trends. They should be professional, flexible and detail-oriented. Must have the ability to work efficiently with the team in a fast-paced environment with high volume e-mail/workload.

The primary focus of this position is to provide administrative support to the the team. 

This is a hybrid position at our Beverly Hills, California location.  

Responsibilities

• Provide administrative support to Talent Managers and talent roster including filing, calendar coordination and taking meetings notes.
• Organize mail and client PR, as needed
• Daily input deal terms and details into CRM and accounting/tracker system 
• Maintain internal database regarding talent information, status of contracts and campaign status
• Create, update and maintain decks, presentations, case studies and progress sheets
• Design talent media cards and graphics for external-facing outreach 
• Create reports on current social media trends across Instagram, YouTube, TikTok, Facebook
• Prepare documents and submit invoices for finance department
• Create and coordinate office supplies and orders, as needed
• Participate in company-wide initiatives and activities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this may change at any time with or without notice.

Requirements

• 1-2 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing and/or brand)
• Passion for social media and brands, with the ability to spot trends
• Creative knowledge of Adobe Acrobat, Adobe Illustrator, Canva and Photoshop
• Strong written, verbal, and visual presentation communication skills
• Excellent interpersonal skills; ability to interact with all personality types with flexibility and adaptability
• Ability to work efficiently in a fast-paced environment with a high-volume email/workload
• Proactive, organized, and detail-oriented work style
• Interest in developing talent relationships
• Working knowledge of Microsoft Office, G Suite, Zoom, Slack and Notion
• Experience using Instagram, YouTube, TikTok, Facebook, Snapchat, Pinterest, etc., with understanding of analytics related to these platforms
• Must live in Los Angeles, valid CA license and car required.

Benefits

• Medical insurance
• Generous PTO, paid holidays and sick time
• 401(k) retirement plan after 1 year
• Summer Fridays (end work at 3pm on Fridays year round)
• Lunch provided M and W
• Individualized mentorship and career mapping
• We give back through example via The Be Rare Foundation, which awards grants to aspiring women entrepreneurs pursuing mission-oriented projects across industries

Rare Global