San Francisco Casting Calls & Acting Auditions

Our client, a leader in media & entertainment, is actively looking for an Administrative Assistant to join their team onsite in Los Angeles, CA!

*** This role begins as a 12-month contract, paid weekly with the opportunity to extend/convert. Candidates must be able to come onsite to Universal City, California***

Responsibilities

• Manage executive calendar while coordinating with internal and external parties
• Rolling and screening calls
• Coordinate travel and submit expense reports
• Copying, filing, and maintaining/ordering office supplies
• Support the onboarding logistics of new hires
• Interact and maintain relationships with members of other business units and third parties
• Assist the team on various projects, presentations, and analyses as needed

Desired Skills And Experience

• Bachelor’s Degree highly preferred
• 5+ Years Strong telephone etiquette, communications and organizational skills
• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote
• Must be willing to work On-site in Universal City
• Ability to remain organized, multi-task, and prioritize work assignments

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

Motion Recruitment

We are in search of an accomplished and detail-oriented professional to fill the role of Second Executive Assistant within our esteemed private family office. This dynamic position involves meticulously orchestrating day to day responsibilities from complex calendaring to navigating communication between the family office. You’ll be tasked with overseeing each day that is runs smoothly and handling complex travel arrangements while upholding the highest standards of discretion and professionalism. The successful candidate will be joining a distinguished team dedicated to delivering exceptional support to our principal and family members.

We are seeking an adaptable, highly organized, and service-oriented individual with a proven history of effectively navigating the intricacies of working in a high-impact entrepreneurial environment. You’re humble, hands-on, have a great sense of humor, scrappy, a problem-solver, and truly happy to wear a variety of hats. Your expertise will be pivotal in ensuring seamless travel experiences and working in a private office. You’ll also need to be flexible to take on personal tasks, from running errands, handling shipping and deliveries, as well as helping with whatever is needed in a highly elevated but humble and casual environment. You’ll coordinate multiple itineraries across private and luxury travel requirements with a focus on maintaining flexibility, a positive attitude, and the ability to navigate needs as they change on the day to day. You’ll need experience as an Executive/Personal Assistant as this role is for someone who is wanting the next step but understands how to provide support to UHNW or celebrity clients. Private jet travel, bespoke accommodations, VIP concierge bookings, and experience working with high level security teams and overall being in a UHNW or celebrity household is required.

Responsibilities:

• Effortlessly collaborate with our esteemed travel management partners to seamlessly coordinate and manage intricate travel itineraries. This includes both domestic and international arrangements, requiring an ability to swiftly adapt to ever-changing schedules and preferences.
• Liaise closely with the Travel Planning Director to facilitate private jet travel, catering to unique requirements and ensuring an impeccable travel experience.
• Work alongside the Security Director to align travel schedules with security protocols, ensuring the safety and confidentiality of all travel plans.
• Demonstrate exceptional mastery in calendar management, ensuring a harmonious integration of travel plans with other engagements.
• Maintain the utmost discretion and confidentiality when handling sensitive information, documents, and correspondence.
• Uphold a consistent line of communication with the business office and purchasing department, meticulously managing travel-related expenses.
• Potentially expand responsibilities to encompass house management as the role evolves within our dynamic environment.

Requirements:

• A minimum of five years’ proven experience in a similar capacity, preferably within a private family office or an environment characterized by exacting standards.
• Adept organizational skills and attention to detail, evident in a track record of flawlessly executed travel arrangements.
• Exceptional communication and interpersonal skills, complemented by the ability to operate within a formal and fast-paced setting.
• Demonstrable expertise in managing intricate travel logistics, including experience with a minimum of 1-2 travel arrangements weekly, each with frequent modifications.
• Thorough familiarity with security protocols and an ability to seamlessly adapt to evolving situations.
• Proficiency in calendar management, international time zone coordination, and oversight of multifaceted projects.

We Offer:

• A competitive compensation package befitting experience and responsibilities. Salary range is DOE at 90-110K base plus OT and Bonus
• Comprehensive PPO benefits (100% paid) and the provision of catered lunches.
• Standard business hours from 9am to 6pm, underscored by a commitment to flexibility when exigencies arise.

Location Requirements:

• Residency within close proximity to West Los Angeles and Santa Monica.
• A minimum of five years’ experience supporting senior-level executives, ideally within a UHNW family office environment.

Career Group

Brilliant Consulting Group (BCG) was established in 2005 as a full service event production, branding & marketing company specializing in the entertainment industry. BCG’s professional expertise is in producing and managing events and integrating brands into entertainment events including global film festivals such as Cannes, Toronto and Sundance. BCG has also produced entertainment industry award season parties, private celebrity functions, corporate events and branded popups.

Job Description:

Executive and Personal Assistant 

• Support Event Managers
• Proficient with Microsoft office and google docs
• Scheduling and coordinating personal and business calendars
• Coordinating travel
• Developing meeting agendas and taking meeting notes to share with colleagues
• Billing, filing, and organization
• Maintain office and equipment and set up remote office needs when on-site
• Social media management of company instagram, Facebook, LinkedIn – lead social media strategy reflecting the business values, recent and past work. Create content in line with overall BCG vibe and theme, outline timing for social media posting.
• Support CEO with personal assistant role as well as business. 
• Create presentations and event recaps 
• Research vendors
• Guest list creation and management
• Assist in creating the run of show to ensure all aspects of the event stay on track, support execution of the event. 
• Support interface with clients, maintain a professional attitude when dealing with clients on a day to day basis. 
• Maintain a strong pro-active work ethic and stamina
• Assist in Managing logistical needs (travel, housing, hotels, flights)

Qualifications

Minimum Experience:

• 2+ years as assistant

Job Type:

• Full-time 

Hourly:

• Starting 30$/ hour

Benefits:

• Paid time off

Other requirements: 

• Valid Driver’s License.
• Willingness to travel (50%)

Brilliant Consulting Group

HYBE America is seeking a detail-oriented Bilingual (Korean) Executive Assistant to support an Executive based in Los Angeles and/or Santa Monica, CA. The ideal candidate is dependable, detail-oriented, has exceptional organizational and communication skills, and exemplifies the HYBE DNA core values of Passion, Autonomy & Trust.

KEY RESPONSIBILITES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Accompanies the executive during international travel
• Tracks expenses and prepares expense reports as needed
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• Fluent in Korean and English
• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel for extended periods of time
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

HYBE

Come work in the entertainment industry!

Location – Santa Monica, In Person

Contract Length – 2 months

Pay – 25/hour

Duties:

• Receive and screen incoming calls

• Update and maintain calendars

• Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar • Organizing and submitting managers expenses

• Manage and oversee department quarterly budgets including process invoices and set up vendors

Connect artist phone interviews

• Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations

• Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork

• Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates, TV Schedule

• Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage

• Update Republic media contact lists

• Compiling and oversee guest lists for shows and events

• Pitch regional media for artists on tour if/when instructed to

Skills: – Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management – Ability to interact comfortably and effectively with external partners – Strong administrative, organizational and creative skills – Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential – Ability to work under high pressure and speed – Great social and interpersonal skills – Ability to keep information highly confidential – Must be flexible and able to multi-task – Passion for pop culture and entertainment knowledge is critical – 1-2 years of marketing and/or administrative experience. – Experience supporting more than one senior executive is preferred.

24 Seven Talent

Position: Executive Assistant

Location: Petaluma, CA

Salary: $80k – 90k + Bonus

Successful Entertainment company is seeking an Executive Assistant to join their team!

RESPONSIBILITIES for Executive Assistant

• Answer phones and place calls from the Executive office
• Arrange meetings, virtual and in-person, and conference calls Maintain and coordinate business calendar and industry contact information using Outlook and iCloud
• Make travel arrangements – flights, hotels, and rental cars
• Keep travel documents up-to-date and arrange visas, if needed
• Prioritize special projects and industry events
• Provide general administrative support to other offices, as needed
• Tracking and compiling information for internal memos
• Prepare monthly expense reports and absentee reports
• Manage petty cash, office supplies, subscriptions, etc. and write checks
• Keep up with insurance policies, license renewals, vehicle registration
• Experience in shipping, mailing and online ordering
• Coordinate maintenance for the property, including residence and landscaping personnel
• Schedule services and repairs with vendors and approve billing

QUALIFICATIONS for Executive Assistant

• A minimum of two years’ experience as an Administrative Assistant
• Any second language is an asset
• Proficiency in MS Word, Excel, Outlook, Photoshop, PowerPoint, and online research

Addition Management

Innovative and renowned creative firm seeks an experienced Executive Assistant to provide exceptional right-hand support to a C-Suite executive.

Location: Los Angeles, CA

Compensation: $150k-$170k, DOE

Responsibilities: Managing extensive calendars, scheduling meetings across time zones, maintaining high-level email and phone correspondence, arranging high-volume private travel (including domestic and international logistics), generating expense reports, creating and distributing meeting materials, regularly interfacing with high-profile clients and business contacts, and providing personal assistance as needed.

Please note: this is a 24/7, on-call position based out of the Los Angeles office 5 days a week.

Perks: Generous base salary, strong benefits package, an inspiring team of colleagues, and endless opportunities to work with incredible leaders within the creative industry.

Qualifications: Prior experience supporting a C-level executive within the entertainment or music industries. Superb communication skills, exceptional attention to detail, top-tier multitasking abilities, and a commitment to the utmost confidentiality will be crucial for success.

Apply today if interested and qualified. No calls, please.

Administrative Recruiting Firm

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-30 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive Assistant Positions | Fortune 500 Companies | (Temp/Temp- to -Perm) | $30-40 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.

These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Booking travel, both international and domestic
• Administering ad hoc project assistance as needed
• Perform clerical, administrative, and office tasks

Requirements:

• 3-7+ years minimum of administrative assistant experience within a corporate or professional services environment, working with senior-level management
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

We are seeking an organized and dependable person to join our team as Receptionist. Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Will be supporting our client who is in the gaming/entertainment industry so a passion for that is a major plus!

Essential Functions

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients and guests in finding their way around the office.
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Assemble, maintain, ship and track equipment/materials.
• Assist with project billing with external vendors
• Prepare meeting rooms and coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
• Answering, forwarding, and screening phone calls.
• Sorting, distributing and processing mail.
• Help maintain the workplace by restocking supplies and managing supplies inventory
• Assist with a variety of administrative tasks including copying, taking notes, and making travel plans.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.
• Other administrative and project duties, including organizing events, as requested.

Knowledge and Skills

• Must have excellent internal and external customer service skills
• Professional appearance and demeanor
• Ability to work individually and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent written and verbal communication skills
• Proficient in Microsoft Excel, PowerPoint, Word, and Outlook

Requirements

• 3 to 5 years of receptionist experience preferably in corporate environment

Flagship Facility Services, Inc.