We are seeking an organized and dependable person to join our team as Receptionist. Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Will be supporting our client who is in the gaming/entertainment industry so a passion for that is a major plus!
Essential Functions
- Greet clients and visitors with a positive, helpful attitude.
- Assist clients and guests in finding their way around the office.
- Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
- Assemble, maintain, ship and track equipment/materials.
- Assist with project billing with external vendors
- Prepare meeting rooms and coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
- Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
- Answering, forwarding, and screening phone calls.
- Sorting, distributing and processing mail.
- Help maintain the workplace by restocking supplies and managing supplies inventory
- Assist with a variety of administrative tasks including copying, taking notes, and making travel plans.
- Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.
- Other administrative and project duties, including organizing events, as requested.
Knowledge and Skills
- Must have excellent internal and external customer service skills
- Professional appearance and demeanor
- Ability to work individually and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent written and verbal communication skills
- Proficient in Microsoft Excel, PowerPoint, Word, and Outlook
Requirements
- 3 to 5 years of receptionist experience preferably in corporate environment
Flagship Facility Services, Inc.
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