Answer phones and place calls from the Executive office
Arrange meetings, virtual and in-person, and conference calls Maintain and coordinate business calendar and industry contact information using Outlook and iCloud
Make travel arrangements – flights, hotels, and rental cars
Keep travel documents up-to-date and arrange visas, if needed
Prioritize special projects and industry events
Provide general administrative support to other offices, as needed
Tracking and compiling information for internal memos
Prepare monthly expense reports and absentee reports
Manage petty cash, office supplies, subscriptions, etc. and write checks
Keep up with insurance policies, license renewals, vehicle registration
Experience in shipping, mailing and online ordering
Coordinate maintenance for the property, including residence and landscaping personnel
Schedule services and repairs with vendors and approve billing

QUALIFICATIONS for Executive Assistant

A minimum of two years’ experience as an Administrative Assistant
Any second language is an asset
Proficiency in MS Word, Excel, Outlook, Photoshop, PowerPoint, and online research

Addition Management

Member since:

September 11, 2023