Open Jobs:
Position: Executive Assistant
Location: Petaluma, CA
Salary: $80k – 90k + Bonus
Successful Entertainment company is seeking an Executive Assistant to join their team!
RESPONSIBILITIES for Executive Assistant
- Answer phones and place calls from the Executive office
- Arrange meetings, virtual and in-person, and conference calls Maintain and coordinate business calendar and industry contact information using Outlook and iCloud
- Make travel arrangements – flights, hotels, and rental cars
- Keep travel documents up-to-date and arrange visas, if needed
- Prioritize special projects and industry events
- Provide general administrative support to other offices, as needed
- Tracking and compiling information for internal memos
- Prepare monthly expense reports and absentee reports
- Manage petty cash, office supplies, subscriptions, etc. and write checks
- Keep up with insurance policies, license renewals, vehicle registration
- Experience in shipping, mailing and online ordering
- Coordinate maintenance for the property, including residence and landscaping personnel
- Schedule services and repairs with vendors and approve billing
QUALIFICATIONS for Executive Assistant
- A minimum of two years’ experience as an Administrative Assistant
- Any second language is an asset
- Proficiency in MS Word, Excel, Outlook, Photoshop, PowerPoint, and online research
Addition Management