General Staff Jobs

Position Summary

The General Manager is responsible for overall management and oversight of daily concert, service, and event operations and profitability of the City Winery location. This individual must exhibit unparalleled levels of hospitality, successfully build and lead strong teams, maintain City Winery’s brand and identity, and strive to exceed standards of excellence in all areas of the business. This role is responsible for activating and executing brand initiatives through the teams, cultivating and instilling a positive company culture, and fostering successful interdepartmental collaboration to ultimately drive profitability for the business.

Minimum Qualifications

• Minimum 10 years’ experience in multi-faceted, high-volume restaurant, venue and/or equivalent relevant experience

• Proven leadership skills and commitment to excellence

• Proven financial and business acumen; analytical skills, and ability to meet and exceed budgets including labor, food, applicable direct operating costs

• Ability to successfully multi-task, delegate, and manage several projects at once in high-pressure, fast paced environment

• Ability to respectfully mentor, train, develop, and hold teams accountable to expectations

• Superior knowledge of P&L and able to drive revenue

• Must be detail oriented, strong execution skills

• Functional working knowledge of health department and all other related regulations

• Exceptional communication and interpersonal skills both written and verbal

• Strong culinary and wine knowledge

• Must be fluently literate in English including ability to read, write, and communicate, conduct business related mathematics and analyze data

• Must have proficient computer and technological skills

• Ability to perform physical requirements of position including standing and walking for extended periods of time, bending, pushing, pulling, lifting and carrying loads of up to 50 pounds, per business need

• Able and willing to work flexible scheduling including days, nights, weekends, and holidays

• Able to travel and attend business-related meetings and trips

Overview of Responsibilities

General Operations

• Oversee and manage all aspects of multi-dimension operations, and all associated internal departments.

• Ensure successful execution of all shows, events, service, and daily activity.

• Drive business to profitability and continuously promote sales

• Execute company initiatives from fruition through execution

• Teach and adhere to City Winery principles and commitment to quality food, wine, and service

• Lead by example and enforce Company policies, procedures, guidelines, and practices consistently

• Ensure controls are in place to prevent waste and theft

• Establish goals, anticipate and resolve problems in all aspects of the business

• Ensure high standards of sanitation, cleanliness, safety, and compliance are maintained at all times

• Attend and participate in all scheduled meetings and trainings

• Ensure adherence to food safety and sanitation regulations, compliance regulations, inspections, etc.

• Partner with and work collaboratively with internal Company divisions to achieve overall company and business goals.

• Oversee or directly handle customer related issues through email, phone and in person in a timely manner

• Maintain current insurance policies, permits, etc.

• Manage content on End of Day (EOD) report to ensure key performance indicators are captured and reported as per given guidelines

• Oversee facility maintenance including cleanliness and safety; review inventory and equipment usage including relevant plant maintenance or improvements needed; create plan for investments related to updates and repairs

• Routine review of staffing pars to ensure alignment with upcoming events, reservations, and ticket counts

• Lead departments on menu pricing to ensure they meet company guidelines and or are priced appropriately for the market, in partnership with COO

• Lead communications related to new concepts, promotions, product launches as they develop with location directors down through line level staff

• Coordinate proper staff training of all new products prior to a release to the public.

• Work alongside Executive Chef to maintain the most efficient operation of our kitchen and execution of our menus in a timely, presentable and profitable manor

• Operate in full compliance in all areas including health, safety and sanitation, fire, and ensure routine maintenance of equipment and property

• Assist concert management with communication between Artist Management and the house when concert comps & VIPs increase the guest list beyond our normal allotment

• Approve artist show and wine settlements

• Support and oversee event operations to approve floor plans and layouts, ensure complete event information is entered into systems

• Prove feedback to programming on potential acts and fee structures before going to contract

• Provide guidance on promotional materials, internal marketing collateral as well as budgetary approval for all marketing, in partnership with National Marketing Director

• Collaborate with Business Managers on visual spot checks of petty cash ledger, POS credit card processing, the voids and comps report and the nightly product mix

• Review and sign off on monthly cost reports, inventory–beer, liquor, wine, glassware and food plus the ticket sales report from Programming before submitting to accounting

• Perform, implement, and execute projects/tasks/ initiatives as per business need and/or assigned by Senior Leadership

Leadership

• Foster positive Company culture, build morale, and create on-going positive work environment and maintain a productive and professional workforce

• Direct and oversee proper and continued training of staff in all departments

• Interview, select, train, supervise, counsel, and monitor performance of staff

• Conduct disciplinary action as needed, including termination, when necessary in partnership with HR and in accordance with Company policies and guidelines

• Conduct semi-annual performance evaluations with staff

• Train, develop, and motivate management team members. Monitor management teams to ensure they are developing direct reports

• Conduct staff meetings regularly to ensure effective and clear communication including management meetings, BEO meetings

• Ensure safe working environment in all areas

• Ensure proper and timely reporting of all incidents, injuries, accidents through proper channels

• Approve of all new hires, with senior leadership partnership when required, set fair wages consistently, and ensure all hires and properly onboarded and given tools to succeed

• Handle personnel issues in partnership with HR and COO when needed

• Clearly communicate and train staff on company updates, policy changes, and initiatives in a timely manner

Financial Management

• Maintain, monitor, and strive to exceed P&L goals for general operations, food cost, labor cost, payroll, and all other business related expenditures in conjunction with business forecasts and budgets

• Provide budgeting guidelines to all internal departments and monitor financial performance

• Ensure purchases meets budgetary goals by establishing purchasing specifications, product storage and usage requirements, and waste control procedures

• Ensure invoices are handled and disseminated properly through necessary channels

• Review all product/item costs, analyze trends and movement, and make changes accordingly

• Supervise, train, and monitor management staff to ensure understanding of budget control

Administration

• Monitor department scheduling and adjust as necessary to ensure operational success

• Ensure proper completion of administrative tasks including trackers, financial-related reports, personnel forms including PAFs, CAFs, injury reports, and other necessary admin tasks.

• Oversee and approve accurate payroll administration and processing

• Ensure communication to personnel regarding benefits timelines and proper administration, in partnership with HR

• Ensure accurate reporting and entries into all systems/ software that is utilized.

Wine, food, and live entertainment collide at City Winery to create a dynamic and incredibly unique workplace. Since 2008, City Winery has been turning heads across the nation with amazing live performances, delectable cuisine, and award-winning, locally produced wines.

Who are you?

You’re a rockstar with a passion for music, a love of wine, and a deep respect for hospitality. Whether it’s holding the door for a stranger or helping a friend with a project, you know how to connect with people. But you’re not just a people pleaser – you thrive under pressure and love making quick decisions that have a big impact on the business and culture. You know you have more to learn and are always looking for ways to grow, both personally and professionally. With an entrepreneurial spirit and a desire to be a part of something bigger, you want to join a brand and culture that not only makes a difference, but also helps others INDULGE THEIR SENSES.

Who are we?

City Winery, founded by music industry veteran & visionary Michael Dorf, has established itself as a one-of-a-kind brand providing unforgettable experiences for guests. From world-class music venues to sustainably produced wines with ratings of 90+ points, City Winery offers a range of top-notch events & experiences, including wine tastings, corporate gatherings, and elegant wine-themed weddings.

Why us?

Competitive pay plus generous benefits. An atmosphere of learning, development & enrichment opportunities. A career trajectory within a growing company with abundant opportunities for advancement. A fun team of passionate individuals who share your love of hospitality and the opportunity to provide guests with unforgettable nights filled with music & wine. And most of all, just a really cool thing to be a part of.
City Winery

Casting Call: Set Designer for Theater Production

Job Detail: We are seeking an experienced Set Designer to join our team for an upcoming theater production. This exciting opportunity involves designing and creating a single set for our play, which will run from October 26th to November 5th, with a total of 8 performances. The production will take place in Hollywood, offering an excellent chance for a talented Set Designer to showcase their skills in a vibrant theater scene.

Job Responsibilities: As a Set Designer for this production, your key responsibilities will include:

1. Conceptualization: Collaborate with the director and production team to develop a unique and fitting set design that enhances the overall narrative and ambiance of the play.

2. Design and Visualization: Create detailed set plans, sketches, and 3D renderings to convey your vision to the production team and ensure seamless execution.

3. Budget Management: Work within a limited budget to source materials, props, and scenic elements necessary for the set construction.

4. Set Construction: Oversee the construction of the set, ensuring it adheres to safety standards and is completed on time for rehearsals and performances.

5. Collaboration: Collaborate closely with the production team, including scenic painters, lighting designers, and stage crew, to ensure the successful implementation of your design.

6. Adaptability: Be flexible and open to adjustments and modifications as needed throughout the production process.

Requirements: To be considered for the role of Set Designer, you should possess the following qualifications:

• Proven Experience: A demonstrated track record of successful set design projects for theater productions.

• Creativity: Strong creative and artistic skills to envision and bring to life the desired set design.

• Communication: Excellent communication and collaboration skills to work effectively with the production team and bring your vision to fruition.

• Budgeting Skills: The ability to manage resources efficiently and effectively within a limited budget.

• Flexibility: Willingness to adapt to changing requirements and work in a dynamic theater environment.

• Commitment: Dedication to meeting production deadlines and ensuring the highest quality of work.

Compensation Details: While we acknowledge that this project offers limited compensation, it provides an excellent opportunity for exposure and experience in the Hollywood theater scene. Compensation details will be discussed with the selected candidate during the interview process.

If you are a passionate and experienced Set Designer looking to contribute your creative talents to an exciting theater production, we encourage you to apply. Showcase your skills and be a part of a vibrant theater community in Hollywood!

Casting Call: Experienced Costume Designer

Job Details: We seek a highly skilled and experienced Costume Designer for an upcoming theatrical production set to open on October 26th and run through November 5th, totaling eight performances. The play is staged in a theater in Hollywood’s heart, offering a fantastic opportunity to work on a captivating production. Just so you know, while there is compensation, it is limited due to budget constraints.

Job Responsibilities: As the Costume Designer, you will be pivotal in bringing the characters and story to life through your creative and innovative costume designs. Your responsibilities will include:

1. Conceptualization: Collaborate with the director and production team to understand the vision and aesthetics of the play.

2. Research: Research the period, setting, and character backgrounds to ensure accurate and compelling costume choices.

3. Costume Creation: Design, create, and source costumes that reflect the characters’ personalities and the play’s overall theme.

4. Fittings: Organize and conduct fittings with actors to ensure costumes fit correctly and are comfortable for performance.

5. Costume Maintenance: Oversee costume alterations, repairs, and laundering throughout the production to keep costumes in excellent condition.

6. Budget Management: Work within budget constraints to make cost-effective choices without compromising quality.

7. Collaboration: Coordinate with the production team, including the director, stage manager, and set designer, to ensure a cohesive visual presentation.

8. Quick Changes: Plan and execute efficient costume changes during performances to maintain the flow of the play.

Requirements: To be considered for this role, you should possess the following qualifications:

1. Proven Experience: Demonstrated experience as a Costume Designer in theatrical productions, preferably with a portfolio of past work.

2. Creative Vision: Strong creative and conceptualization skills to translate the director’s vision into compelling costume designs.

3. Attention to Detail: Meticulous attention to detail to ensure costumes are historically accurate and suitable for the characters.

4. Communication: Excellent communication and collaboration skills to work effectively with the production team and actors.

5. Budget Management: Ability to work within budget constraints and make cost-effective choices.

6. Flexibility: Adaptability and the ability to handle quick changes and adjustments during rehearsals and performances.

Compensation Details: Just so you know, while there is compensation for this position, it is limited due to budget constraints. The exact compensation details will be discussed during the interview process. However, this opportunity offers valuable experience and a chance to contribute to an exciting theatrical production in Hollywood.

If you are an experienced Costume Designer passionate about storytelling through costume, we encourage you to apply and be part of this exciting theatrical journey. To apply, please submit your resume, portfolio, and a brief cover letter outlining your relevant experience and why you are interested in this project.

We look forward to receiving your applications and working with a talented Costume Designer to make this production successful!

MKTG Sports + Entertainment is looking for an Art Director to join our creative team. Reporting to the Creative Director, you will wear many different creative hats from developing social graphics one day to creating large-scale murals the next. You are excited by the prospect of working on award-winning sponsorship accounts, passionate about being part of a team and being necessary to an achieving agency.

• You will conceive and implement design concepts and strategies in several digital mediums and oversee them to completion
• You will assist creative team to quickly create compelling visuals, from initial comps to final assets for digital/social, print & animation
• You will support new business presentations with visual storytelling and the creation of mock-ups
• You will work within brand guidelines while challenging yourself to think out of the box and enhance creative solutions
• You will motivate and mentor junior members of the team
• You will align with our Project Manager to prepare budget estimates for client projects
• You will seek out inspiration, cultural and industry trends to ensure concepts are fresh and relevant
• You will ensure on-time delivery and accurate execution against creative briefs

Qualifications

• 2 years experience in a similar role, within an agency or other creative team environments.
• Located in the Charlotte, NC metro area
• Culturally aware
• Desire to collaborate with multiple teams
• Eager to evolve your skillset and expand capabilities as a well-rounded designer
• Portfolio of thoughtful work that shows your conceptual abilities & design execution skills
• Fluency in Adobe Programs (ie, Photoshop, Illustrator, After Effects, InDesign)
• Experience with Microsoft PowerPoint & presentation deck design
• Knowledge and application of color theory, typography, and design principles
• Undersatnding of 3D rendering software such as Blender, Maya, or Cinema 4D

Additional Information

Not only will you join a multi-award-winning Agency with great culture, you will also have the unique opportunity to collaborate with colleagues from our other offices across the globe. There is a whole heap of benefits that come with the role- a flexible holiday package starting at 20 days, corporate discounts, commuter benefits, cell phone reimbursement and much more. Our benefit plans have your total well-being in mind, and we offer an extensive list you can choose from to suit your needs.

The anticipated base salary range for this position is $63,000 – $72,000. Salary is based on a range of factors including relevant experience, skills, other job-related qualifications, and geography

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dentsu

Art Director

Position Summary:??Grand Circle Corporation is seeking a qualified and dedicated Art Director with a strong background in design and photography who will drive the creation of a variety of marketing initiatives from conception to finalization. The ideal candidate is a detail-oriented multitasker, with strong communication and teamwork skills, who thrives in a fast-paced and creative environment. This is an exciting opportunity to join a great marketing team that is focused on driving revenue and profit growth of the business through creative marketing materials.

Job Description

• Drive the creation of marketing materials through evocative and quality imagery and design in tandem with copy director
• Manage a team of in-house and freelance graphic designers and photo editors
• Establish and maintain a cohesive brand vision that achieves project goals
• Utilize data/results to inform design and photography decisions
• Plan the layout and visuals for digital and print promotions from conception to execution
• Thoroughly review design comps and photography to ensure strategies are implemented
• Review the work, troubleshoot, and provide feedback to creative teams
• Create a plan to obtain the highest quality photography, focused on locals and travelers in key locations through photo shoots, contests, and research
• Create and maintain a style guide for all print material
• Be actively involved in the hiring and training process of creative staff

Job Requirements

• 8+ years working as an Art Director in a Direct Mail environment. A background in travel/hospitality is a plus.
• Ability to utilize data and results to inform design and photography decisions
• Understanding of Adobe Creative Suite, specifically InDesign & Illustrator
• Proven ability to meet deadlines, handle multiple jobs simultaneously, and re-prioritize at a moment’s notice
• Proficient in Macs & strong technical skills
• Strong communication, conceptual thinking, typography, and design skills
• Must have a positive attitude and high energy
• Knowledge of web design or UX a plus.
• A passion for travel and/or travel industry experience preferred

Grand Circle Corporation

We are looking for a talented and experienced Creative Director of copy to oversee multiple sleeves of business. In this role, you will be the driving force behind the creative direction for the P10 team, ensuring that our clients’ messages are communicated effectively, authentically, and compliantly to their target audiences. You will be responsible for overseeing a team of skilled copywriters and collaborating closely with cross-functional teams to deliver campaigns and tactics that stand out in the competitive pharmaceuticals landscape. You will report to the Managing Director. 

This role is open to remote candidates in the United States or Canada, with a preference for candidates in the Eastern time zone.

Responsibilities:

Creative/Hands-on Work (60%)

• Set the creative direction for each project, from concept to execution, ensuring that the messaging resonates with healthcare professionals, patients, and other stakeholders.
• Collaborate closely with the strategy, design, and account management teams to develop integrated campaigns that tell a consistent and impactful story across various channels.
• Collaborate with clients to understand their brand identity, goals, and messaging preferences, translating their vision into persuasive and compliant copy.
• Develop good relationships with your clients in order to grow our business with existing clients
• Demonstrate to clients that you understand their products and marketing challenges and are responsive to the strategic and creative needs

Leadership/Management (40%)

• Lead, mentor, and inspire a team of copywriters, guiding them to develop concepts and strategic copy that aligns with clients’ objectives and adheres to regulatory requirements.
• Lead the creative teams in development of concepts and execution of all projects
• Assign creative teams best suited for each project based on ability and workload
• Provide clear and constructive feedback to copywriters, fostering their professional growth and ensuring the highest quality of work
• Work closely with art, editorial and traffic departments to ensure that deadlines and budgets are met
• Play a pivotal role in new business pitches and presentations, showcasing our creative capabilities and strategic thinking.

Requirements:

• Bachelor’s degree in Communications, Marketing, English, or a related field plus 10+ years of experience in copywriting, with at least 3 years in a creative leadership role.
• Proven expertise in developing compelling copy for the pharmaceuticals or healthcare industry, demonstrating a deep understanding of regulatory compliance and audience nuances.
• Exceptional portfolio showcasing a range of work, from long-form content to short, impactful messaging across different platforms.
• Strong leadership and team management skills, with the ability to motivate and develop creative professionals.
• Detail-oriented mindset with the ability to juggle multiple projects and priorities.
• A strategic thinker with a passion for storytelling and an innovative approach to solving creative challenges.

Interested in working with us? Send a copy of your resume to Anthony – [email protected] to get started. For this role, a copy of your work portfolio will also be required for future interview stages. 

Princeton10—Not an agency*

*The layer-laden teams. The prehistoric processes. The impersonal, ego-driven dog-and-pony shows. Take what you think you know about agencies and burn it. P10 was born of the idea that if something isn’t working—or could work better—change it. And that’s exactly what we did. We know that what we’re not makes us who we are. And we’re not just another agency. We are people driven by a palpable passion and purpose, felt by our clients from the very first conversation.  

P10 brings together a team of diverse, remote-only seasoned professionals to deliver exceptional value for our clients. Dare to do something different – join us.

Princeton10, LLP

Seeking a Creative Director that will play a pivotal role in shaping our agency’s creative direction and overseeing the execution of outstanding visual content. Your primary responsibility will be to lead and inspire a team of creative professionals while collaborating closely with clients to deliver exceptional results. This role requires a deep understanding of the production space, a passion for creativity, and the ability to drive innovative solutions.

Pay: 120-140K

Onsite: 5 days a week Monday-Friday

Key Responsibilities

-Creative Leadership: Provide visionary leadership to the creative team, setting the standard for excellence in content creation, design, and production.

-Client Collaboration: Work closely with clients to understand their vision, goals, and objectives, ensuring that creative solutions align with their brand identity and messaging.

-Team Management: Manage and mentor a team of talented creatives, including designers, art directors, copywriters, and production staff, fostering a collaborative and creative work environment.

-Concept Development: Lead brainstorming sessions and ideation processes to develop innovative and compelling concepts that resonate with clients and target audiences.

-Project Oversight: Oversee the end-to-end creative production process, ensuring projects are delivered on time, on budget, and in line with client expectations.

-Agency Growth: Contribute to the agency’s growth by identifying new business opportunities, pitching creative concepts, and building strong client relationships.

Qualifications

-Bachelor’s degree in a related field (e.g., Marketing, Advertising, Fine Arts) – Master’s degree is a plus.

-5+ years of experience in a creative leadership role within a production agency or related industry.

-Strong portfolio showcasing a diverse range of creative projects.

-Proficiency in industry-standard creative software and tools.

-Excellent communication, presentation, and interpersonal skills.

-Well versed in Adobe Creative Suite

Synergy Interactive

Our Purpose

Science & Purpose is a full-service agency that brings deeper meaning to science. We were launched from Patients & Purpose in 2021—building on a passion for patient health with a unified focus on both patient and HCP communications. We work to create a deeper understanding of science, deeper connections with brands, and ultimately, a deeper impact on health outcomes for all.

Who We’re Looking For:

We are building an inclusive culture of solution seekers, collaborators, and creators—all of whom possess an entrepreneurial spirit and curiosity. We are excited to shape the future of Science & Purpose with individuals who are energized by possibility and opportunity, and who are equally obsessed with having a core role in bringing the power of science to more patients and HCPs

Title: Senior Art Director

Company/Location: Science & Purpose / New York

Department/Discipline: Art

Responsibilities:

• Develop concepts and supporting materials for 360º healthcare advertising
• Work closely with copy and account services as a team player to ensure that the creative needs of your brand(s) are met
• Be a brand steward: manage design, typography, overall visual identity and strategy
• Assist in the selection of photographers/illustrators and work with the team to create campaigns and other supporting brand artwork
• Keep creative management aware of pertinent account activity
• Stay Creatively Fresh:  actively seek and share digital inspiration (creative, technology, general digital trends) with their teams, art department, and agency
• Must be able to present ideas in an organized, professional, and effective manner
• Responsible for managing workload and timelines
• Maintain awareness of brand budgets  
• Participate in new business pitches
• Have confidence and be able to establish rapport with client

Qualifications and Experience:

• Strong knowledge of Adobe Creative Suite
• Hybrid designer: print and digital
• Minimum 3 years’ experience at an advertising agency
• Team oriented
• Strong ability to present creative work
• Clear and professional communication skills
• Bachelor’s Degree in Art Design/Advertising
• Demonstrate outstanding creative conceptual and design skills through a portfolio that is clean and visually strong

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.

• $75,000 – $116,500

Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.

Science & Purpose

Airrack is YouTube channel with over 14M subscribers. We are looking for an Associate Producer to help with our newly launched second channel, House Party.

JOB DESCRIPTION

This person will be responsible for producing monthly YouTube video batch shoots. This includes ideation, writing, casting, prop sourcing, crew hiring, and scheduling. This is very much a boots-on-the-ground position. This person will be deeply involved with all steps of the preproduction and production process.

The ideal candidate spends a lot of time consuming content on various platforms and has a deep understanding of the YouTube creator landscape. They will work mostly with the House Party Executive Producer, and collaborate regularly with the Production and Creative teams.

Who you are:

• A lover of YouTube content
• A results driven team player with great organizational skills
• A proactive problem solver
• Someone who enjoys learning and is eager to soak up as much as they can
• An organized do-it-all producer!

What You’ll Do:

• Pitch at least 5 ideas per week in creative meetings 
• Help schedule all freelance crew for shoot days 
• Coordinate all rentals of both camera gear as well as studio lighting & rigging 
• Coordinate the media transfer from a production day to post production 
• Order props for all House Party videos you are assigned to produce 
• Help us create the best workflow for production days, and make suggestions for improvements
• Help with sourcing on screen talent for the videos you produce

Preferred Skills:

• Google Suite
• Project Management Software like Monday.com
• Expert level understanding of casting & production processes
• Great Communication Skills
• Must be detail oriented
• Organized

This position reports to the Executive Producer

Airrack

We are seeking an experienced Personal / Executive Assistant to join a distinguished studio and collaborate closely with a busy director, producer, and media executive. This role offers a unique opportunity to become an integral part of a dynamic executive’s operations within the entertainment industry, encompassing brand collaborations, filmmaking, and philanthropy. This is a dynamic role that requires someone fluent in wearing many hats, has a people-focused mentality and a knack for problem-solving. You’ll work autonomously as well as collaboratively with all inside and outside contacts, and you’ll also work on-set during major productions, taking on PA responsibilities and acting as right arm to your executive on both the personal and business side.

Responsibilities and priorities will shift and change, and you will be responsible for traveling with your executive, coordinating special tasks and preferences while on set, work remotely (at times), and overall provide input and act as a key decision maker regarding scheduling, itineraries, travel booking, special preferences, and ensuring that each day runs smoothly. We are positive, collaborative relationship builders, and we seek someone who remains calm and positive under stressful situations. We are looking for someone who seeks a long-term fit, who is naturally ambitious and a hard worker, and who wants to invest their time with a team for the long run. You are also humble and dedicated, understanding how to naturally work in a personal and home environment tackling sensitive tasks for the family. You’re happy to help with production setups, daily lunches, stocking the fridge, handling catering needs, as well as making suggestions for scripts and creatively adding input when necessary. You must be flexible to travel for several weeks at a time to various on-set production locations. You must be LA-based or live in the area so you can travel twice a week to Ventura County.

Responsibilities:

• Skilled in communication and collaboration, adept at managing complex interactions and handling extensive communications across inside and outside contacts
• Substantial experience working with Creative Executives, you have at least 2+ years working as a Personal Assistant to a celebrity, actor, producer, director, or executive within the entertainment sector
• Provide project related and as needed support to the Principal across both professional and personal engagements
• This position involves an integration between business and personal life, so you truly must be happy to take on personal assisting responsibilities that could encompass moves, construction, vendor management, scheduling for house-staff, running errands, etc.
• Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.
• Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.
• Book extensive travel arrangements, paying special attention to preferences. You’ll help book and manage travel for the family and support staff/crews.
• Lead administrative support for the Chief Executive, involving creative problem-solving and organization-wide communications.
• Drive projects, supervise timelines, and ensure successful deliverables while navigating intricate challenges.
• Foster and maintain relationships with the team across physical office locations and residences.
• Flexibility to work in a hybrid environment, including travel to on-set locations, as well as 2x a week onsite at Principals’ home office

Qualifications:

• You must have prior experience as a Personal Assistant to an entertainment c-level executive, celebrity/actor or producer/director.
• Longevity in previous positions – you must have worked for at least one employer consecutively for 3+ years.
• Proficiency in condensing complex information into clear formats suitable for presentations to the Principal.
• Exceptional organizational and time-management skills, capable of effective multitasking.
• Strong negotiation skills and a track record of successful vendor management.
• Problem-solving mindset, particularly in undefined situations, characterized by innovative thinking.
• Strong team player, capable of managing upwards and collaborating across all levels.
• Willingness to handle both significant and minor responsibilities, especially during the PA’s absence.
• Kind, honest, and humble – overall, you have a positive outlook and possess an unwavering optimistic attitude. There is no problem too big that you can’t handle!
• Loyal, passionate, and have a sense of humor!

If you are a proactive, organized, and adaptable professional who thrives in fast-paced environments, this Executive Assistant role offers an exceptional opportunity to contribute significantly to a high-profile individual’s success across multiple domains.

Salary 90-100K plus bonus eligible and great benefits

*please note you must currently reside in Los Angeles and have a minimum of 3 years as an Executive/Personal Assistant to a named individual in entertainment*

Career Group