General Staff Jobs

With offices in Beverly Hills and New York, Gersh maintains twelve full-service departments: Talent, Literary, Film Finance, Books, Comedy, Theater, Production, Alternative, Digital, Branding, Commercial Production and Commercial Endorsements. The agency’s roster of clients includes award-winning actors, writers, producers, directors and production talent in film, television, new media, branded content, and stage. For over seven decades, Gersh has remained one of the most recognizable names in the entertainment industry.

The Gersh Agency in New York is seeking an Assistant to an Agent for our Global Branding and Endorsements department. 1 year of experience in entertainment, marketing, or public relations required. Strong knowledge and passion for social media and pop culture.

JOB DUTIES:

• Compiling client rosters, market research, and client submissions.

• Rolling calls and scheduling travel.

• Increasing brand awareness through effective campaigns.

• Email correspondence and calendar management.

SKILLS & QUALITIES:

• 1 year of work experience in the entertainment, marketing, or PR industry.

• Excellent written/verbal communication and interpersonal skills.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong attention to detail.

• Positive attitude, highly organized, and ability to work well under pressure.

• Bachelor’s degree required.

• Passion for social media and pop culture.

PAY RATE:

$20/hour

The Gersh Agency

We are actively seeking a Merchandise Data Coordinator to support our Purchasing Team! This wonderful opportunity is based at our corporate office located in San Diego, CA.

Be part of a dynamic team of talented merchants that love what they do. We are passionate about adding value to the ultimate retail experience our guests enjoy while shopping at the most renowned cultural, experiential, and entertainment destinations across the United States.

Our fascinating retail company puts its Team, Partners, Guests & Planet first, and our people are pretty great!

If this connects to your interests, please read on…

THE POSITION

As Merchandise Coordinator (Full-time Hourly), you will be accountable for executional aspects of product assortment, including item and vendor setup, item and order maintenance, order tracking, and store and vendor communication. The Merchandise Coordinator supports the Buyer in the execution of the product vision and assortment planning to maximize sales, per cap, COGS and inventory health. The Merchandise Coordinator will take on additional projects as necessary based on business priorities.

Primary Duties & Responsibilities:

• Support the Buyer / Sr Buyer and work with the Replenishment and Planning teams to achieve sales, per cap, Inventory goals, SKU goals and COGS goals
• Support buyer with purchase order maintenance and trade discrepancies, ensuring order quantities are accurate and correspond with vendor Invoices
• Manage operational execution to support product vision, including item setup/maintenance, PO placement, order tracking, order maintenance, vendor communication and store communication
• Assist with executional aspects of high priority business projects as needed
• Support management of product lifecycle, Including execution of markdowns, management of active, inactive and seasonal item statuses
• Foster strong relationships with internal team members and vendors to effectively manage communication of product needs and plans
• Initiate and maintain system data for Item set up, item maintenance, reactivation, price and cost changes, promotional activity and vendor setup
• Store support – manage discrepancies
• Assist Accounting In resolving issues related to vendor payments, freight and Invoice discrepancies
• Partner with Freight and Logistics on controlling freight cost and maintaining shipping efficiencies

Qualifications:

• 2 years in retail as Merchandise Coordinator, Assistant Buyer, Store Planning, or Allocation
• Strong organizational skills, resourceful, proactive and a fast learner
• Excellent knowledge of Microsoft Excel, Word, Power Point and Outlook
• Reliable and meets deadlines
• Produces work efficiently and accurately
• Team player with strong communication, relationship building and interpersonal skills
• High attention to detail, organized and can effectively prioritize

Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the Merchandise Coordinator is frequently required to stand; walk and use hands. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.

Event Network, LLC

OEG delivers North America’s leading sports and entertainment experiences to connect our fans to their passions. Located in the heart of the ICE District, OEG owns the 5-time Stanley Cup Champion Edmonton Oilers, the WHL’s three-time Memorial Cup Champion Edmonton Oil Kings, and the AHL’s Bakersfield Condors. OEG operates Rogers Place, North America’s premier and most technologically advanced sports and entertainment venue. The 18,647 seat, $480 million arena is among the most technologically enabled sports facilities in North America as well as the first LEED Silver-certified NHL Facility in Canada.

Our vision is to be a Global Leader in Sports & Entertainment. Together, we inspire our fans by connecting them to their passions, which is ours as well! We play hard as a team, and with devoted integrity towards our common purpose. We have commitments to innovation and growth, combined with performance excellence that ensures a fair return on investment. We develop our people to be leaders in our industry, and we invest in our communities. Through our world class talent, we strive to WIN. ON and OFF the ICE.

About the Role: 

Reporting to the VP, Hospitality, Rogers Place & Ice District, the Director Retail will focus on driving retail revenue in the official Edmonton Oilers stores, merchandize sales in the arena and online. While working with Rank and Rally on providing a great Fan Experience, the Director, Retail will be responsible in growing the brand and ensuring the Oilers brand is properly merchandised and licensed accordingly.

Your Focus in this Role:

• Develop a high performing culture of excellence between OEG and our retail partner.
• Drive revenue in order to achieve annual contribution targets for OEGSE.
• Engage with cross-functional leaders to align retail and OEG priorities
• Be an advocate for retail and share critical insights and feedback with Vice President, Hospitality and OEG leadership
• Manage strategic plans, lead execution and support OEG vison while holding retail partner accountable to deliver results
• Conduct store visits with retail partner to evaluate and identify business opportunities to increase profitability and an enhance the customer experience.
• Identify market opportunities and develop growth strategies to be presented to the VP of Hospitality
• Establish relationships with the league, teams and vendors
• Anticipate and Analyze industry trends and implement strategic plans that will impact the business
• Uphold OEG retail standards and expectations, including but limited to reporting systems, non-negotiables
• & visual merchandising standards.
• Managing and controlling retail expenses and budgets
• Work up to 85% of OEG events. Including but not limited to: Oilers & Oil Kings games & Live Events

Who You Are:

• You’re a positive person with a customer-centric focus
• You’re a self-starter that is excited by autonomy and has a relentless drive to exceed expectations
• You’re open-minded and don’t mind adjusting on the fly
• You believe in a team-first mentality, and you thrive in a collaborative, egoless environment
• You’re organized, have a keen eye for detail, and incredible time management skills
• You have a talent for building great working relationships at all levels within an organization
• You lead with integrity and honesty to support company culture and demonstrate company values.
• You have the ability to work evenings and weekends as required by OEG’s event and promotions schedule
• You have an approach that focuses on solutions and continuous improvements.
• You have created and led high functioning and high performing teams.

Education, Experience and Skills:

• University or college level degree or diploma in business related field
• 5 years of experience in the retail merchandising and sales field
• Experienced supplier negotiator
• Proficient in Microsoft Office software
• Familiar with retail store POS systems and reporting
• Experience with Financial reporting

What’s in it for you?

• 100% Employer Paid Benefits + RSP Matching Program
• Oilers, Oil Kings, and Live Entertainment Ticket Options
• Healthcare and Lifestyle Spending Account Options
• On-Site Parking and Transit Allowance
• On-Site Gym
• Beautiful Office Space located Downtown Edmonton within Rogers Place – with easy access to the LRT!
• Social Work Culture + Employee Events

Next Steps:

Thank you for your interest in joining our team! Those moving forward in the process will be contacted by a member of our team.

Our organization is committed to being fully vaccinated against COVID-19. We require the successful applicant to disclose their vaccination status and provide proof of their full COVID-19 vaccination.

Stay in Touch!

Official Edmonton Oilers Website | NHL.com

OEG Inc.

***Experience working for a law firm where they handled attorney billing is a MUST***

Lawfirm Assistant, Music/Entertainment

We need an expert eye for detail and exceptional organizational talents to help manage schedules and dive into the details of our work in music and entertainment. You are business-oriented, think outside the box, and you confidently communicate at all levels. The successful candidate will seek to work in an environment where freedom and responsibility are equally valued, and where passion and curiosity are mandates.

Responsibilities:

Maintain complex calendars, including scheduling of meetings, internally and externally, with multiple parties across multiple time zones.

Answer phones, coordinate conference calls and roll calls for a very busy desk.

Coordinate travel arrangements (domestic and international).

Process travel and expense reports.

Support various music aspects of the team’s day to day.

Identify and help uncover ways to streamline information flow and workflow.

Requirements:

3+ years as an entertainment assistant (experience with music is a plus but not required).

Get to know the team so well, you can do their thinking for them in an administrative capacity.

Must be able to manage a demanding and hectic schedule, staying on top of heavy email flow and rolling calls.

Must be comfortable speaking and corresponding with demanding clients.

Team player who operates in a fast paced setting.

Understanding of how to prioritize and respond accordingly.

Have clear, concise communication skills, excellent interpersonal skills, creative thinking, and the ability to multitask.

Ability to be discrete and maintain confidential information.

Excellent computer skills including Word, Outlook, etc. Technical aptitude highly preferred.

Must handle personal requests and must be flexible on work hours and be willing to work overtime.

The Successful Candidate Will Also:

Be able to work proactively, independently and reliably on multiple projects under tight time frames in a fast-paced environment with a positive and energetic attitude. They must be a self-starter who is bright and highly motivated.

The ideal candidate is excited to dive in head first and enjoys a fast-paced environment.

The candidate must have good judgment and be able to work independently with little direction at times.

Have experience working across a diversity of cultures, time zones, and languages.

Have unparalleled organizational skills and unwavering attention to detail. Must be able to multitask and understand the urgent need of client requests.

Be curious and eager to tackle matters outside area of expertise.

Tech­-savviness,

Speak multiple languages (not required).

Have a great sense of humor!

Prosum

ABOUT THE ROLE:

The Executive Assistant to the CEO will provide high-level administrative and production support to the CEO of Tribeca Enterprises and ensure efficient operation of her office. This highly organized, self-starting employee will anticipate and deftly maneuver through the day-to-day challenges that come with managing the schedule of an executive who has multiple projects happening simultaneously.

ABOUT YOU:

Our ideal candidate can shift priorities easily, understands the nuances of those priorities, and is business-minded enough to know what is important and what can wait. This position requires high energy, a strong work ethic, and outstanding communication and interpersonal skills. With an impeccable attention to detail, our CEO’s next Executive Assistant will consistently take a “no job too small” approach to all their assignments. The ideal candidate will be insatiably curious and excited about all Tribeca does–the CEO office is small and tight-knit, so the ideal candidate will be eager and ready to join the team!

RESPONSIBILITIES:

• Manage scheduling of all appointments and commitments.
• Daily upkeep and tracking of all telephone calls.
• Document meetings and track/follow up on action items.
• Booking travel arrangements.
• Oversee Admin Assistant & team of interns who assist with office finances, gift-sending, errands, office organization & more.
• Work effectively and communicate with other Executive Assistant to ensure streamlined communications and updates across the office.

REQUIREMENTS:

• Bachelor’s degree required.
• At least 3-5+ years of experience in an Executive Assistant, Project Management, or operational role (preferably in the Film, TV, Media, or Tech landscape).
• Experience working within a start-up or rapid growth environment preferred.
• Experience working in production strongly preferred.
• Strong interest in new media (especially immersive), technology, innovation, and content preferred.
• Experience planning and setting goals, analyzing success towards goals, and making informed decisions.
• Excellent judgement, attention to detail, strong multi-tasking skills, and an innate drive to get things done.
• Highly collaborative working style; can juggle competing priorities among a high performing team.
• Exceptional written and verbal communication skills.
• Ability to work autonomously and take ownership of projects.
• Ability to anticipate needs and stay 3 steps ahead.
• Ability to adapt quickly, build relationships, and engage people.
• Ability to organize among competing deliverables in a deadline driven industry with a professional demeanor.
• This position is onsite at our NYC office.

SALARY: $60,000-65,000

ABOUT US

Tribeca Enterprises is a multi-platform storytelling company. It provides artists with unique platforms to expand the audience for their work and broadens consumer access to experience storytelling, independent film, and media. The company operates a network of entertainment businesses including the Tribeca Festival; the Tribeca TV Festival; its branded entertainment production arm, Tribeca Studios; and creative production studio, m ss ng p eces.

Tribeca is committed to cultivating a diverse and inclusive workplace and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, marital status, sex, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status.

Tribeca

Outback Presents has an opportunity for a highly-organized, collaborative, self-starting, and solutions-driven professional who loves live events and entertainment to provide administrative support to the Tour Marketing department. The Administrative Coordinator will assist the tour marketing team in the detailed organizing and execution of show, tour and festival marketing plans. The Administrative Coordinator will have the opportunity to take initiative to seek out opportunities to best assist the touring team with administrative support. This role is an on-site position based in Outback Presents headquarters office in Nashville, Tennessee. You will get to work with a great team of smart, creative, fun marketers.

This role is an on-site position based in Outback Presents headquarters office in Nashville, Tennessee.

KEY RESPONSIBILITIES

• Reporting to the Director of Marketing Strategy, provide administrative support and coordination with independent judgment and decision making related to overall tour support
• Manage Touring email inboxes to make certain all incoming requests are addressed and resolved in a timely manner
• Schedule, facilitate, and organize meetings
• Take detailed notes during meetings and calls and note action items
• Handle telephone, electronic, and written correspondences
• Provide artist, venue, and market research
• Streamline communication between marketing strategy team, internal department members, venues, artists, artist management, agencies, and vendors
• Track project and initiative status
• Enter data and extract data from the company database related to show history, tracking, sales, marketing, and logistics.
• Process payments and track invoices, and other financial documents

QUALIFICATIONS

• Bachelor’s degree or equivalent related experience
• Track record of successfully providing effective administrative support to managers and leaders
• Intermediate proficiency in Microsoft Office Suite, including Excel, Word, and Powerpoint
• Proficiency with Google Suite including, gmail, drive, calendar
• Familiarity with scheduling software and databases
• Experience with Airtable, Asana, Monday.com or similar is a plus
• Alignment with Outback Present’s Core Values: integrity, collaboration, humility, positive attitude
• Must possess the following competencies: adaptability, strong attention to detail, communication, decision making, initiative, interpersonal skills, judgment, listening, organizational skills, problem solving, and resourcefulness
• Must be willing to work on-site in the office during normal business hours. This is not a remote or hybrid position.

BENEFITS

• Medical, dental, vision, & prescription insurance
• Generous paid-time off including vacation, personal days, sick time, maternity leave
• Access to live music and comedy events
• 401K retirement saving plan with contribution match

Outback Presents is the leading independent full-service promoter of live entertainment. From the home base in Nashville, Tennessee, Outback Presents specializes in producing music and comedy shows, tours, and festivals across North America and connecting a diverse roster of artists with their fans.

Outback Presents provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender identity or expression, national origin, age, mental or physical disability, genetics, military status, or any other class protected by law. Equal employment opportunity applies to all terms and conditions of employment including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Agencies: While we appreciate our partnerships with vendors, we ask that agencies not contact Outback Presents employees directly in an attempt to present candidates. All applicants and potential candidates must be vetted by our Talent Acquisition team prior being presented to hiring managers, leaders, or company representatives.

To protect the interests of all parties, Outback Presents will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to any Outback Presents employees via all communication channels are considered Outback Presents property and no fees will be paid for any hire resulting from the receipt of an unsolicited resume.

All agencies must obtain advance written approval from Outback Presents’ Director of Talent Acquisition to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Outback Presents will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by an officer of Outback Presents.

If you would like to be considered for a future agency, search firm partner, and/or independent recruiter vendor of Outback Presents, feel free to contact [email protected].

Outback Presents

Do you have 1-3 years of endorsements or partnerships experience? Do you have an interest in working in the entertainment industry? We are on the search for a coordinator for our entertainment client in the Los Angeles area. This is an exciting opportunity for a self-starter to learn the ropes in talent partnerships and branding. The ideal candidate will have the opportunity to grow into a junior agent!

This an hybrid (3-4 days onsite) position and requires Los Angeles based candidates.

Responsibilities:

• Perform administrative tasks to provide support with clients
• Manage company’s social media accounts including Facebook, Instagram, Twitter, etc.
• Interact with agents, talent managers, brands, agencies on a regular basis to support company growth
• Assist with brand partnerships and endorsement deals
• Responsible for assisting colleagues, talent and vendors with contracts and necessary communication between parties

Qualifications:

• 2-3 years of talent management, celebrity endorsements, brand partnerships, or influencer marketing experience
• Must be able to work onsite 3-4 days per week in Los Angeles area
• Ability to prioritize and meet changing deadlines
• Must be
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Strong written and verbal communication skills are necessary
• Bachelor’s degree preferred
• Experience with Adobe Creative Suite, Canva, Airtable, etc. are a plus

If you are interested in apply for the Partnerships Coordinator role, please send your Word document resume in response to the posting.

LHH

Livewire is a change communications agency. Our work helps our clients successfully navigate organizational change in a world of constant disruption, evolution and adaptation. We believe communication is essential for the human spirit. And we care deeply about every experience we create, considering each touchpoint an opportunity to deliver on our promise.

As Executive Assistant at Livewire you will play a key role in enhancing the CEO’s effectiveness. This role is the liaison between the CEO and those outside of Livewire, including executives. This role will provide administrative support in a well-organized, timely and proactive manner. You will work independently and may work in a team environment to serve as the primary support.

The Executive Assistant will represent the Livewire brand with integrity and spirit. This role is critical to the success of Livewire’s strategic plan as communicated through the company’s vision and mission.

Roles and Responsibilities

• Provide calendar management with emphasis on proactive planning and optimizing time, scheduling internal and external client meetings and conferences and addressing potential scheduling conflicts
• Draft and prepare correspondence (internal and external as required), reports, briefs, and PowerPoint presentations identifying required information, researching background information, and gathering information from appropriate sources
• Prepare the CEO for meetings, including compiling information and debriefing on pertinent information prior to the meetings
• Coordinate travel arrangements and accommodation including preparation and submitting of expenses
• Distribute materials for scheduled meetings, as necessary. At times you may be required to participate in meetings or transcribe minutes, take notes and assist in developing team briefs and action items from meetings.
• Support in preparing for monthly Leadership Team and quarterly board meetings, and address any action items that result from them
• Ownership and accountability for the annual Livewire All Team Offsite and other internal events. This includes venue sourcing, negotiation, event logistics, coordination of presentations, presentation support
• Plan and coordinate other executive meetings, full-team events and client entertainment and networking opportunities Provide support for all non-profit work and initiatives.
• Liaise and follow up with Leadership Team and other direct reports
• Support Client Services Team on non-billable presentations and internal meetings. May include but not limited to; pitch documents in PPT or Word, development of client, prospect or industry research or briefs and documenting minutes from internal meetings.
• Provide formatting, grammar/spelling checks and print/binding support on proposals, reports and PPT presentations with precise attention to all important details
• Write, proof-read and/or edit client and internal communications
• Manage a library of client information in our CRM software, assist Client Services Team with mailers, troubleshooting, and own communication with the provider.
• Source previous proposals and estimate documents from project archive as required
• Other duties may be assigned as required, including personal administrative tasks

Qualifications

• 3 or more years of experience supporting executive level roles in a fast paced environment is a considerable asset.
• Familiarity with Microsoft Teams and a keen understanding of what it takes to plan, navigate and deliver on client expectations and proficient with MS Office Suite.
• Excellent communication skills and strong organization skills and meticulous attention to detail.
• Collaborative mindset.

Future Growth Opportunities with Livewire

In addition to further responsibilities within the role the following future positions may also provide opportunities for growth:

1. Office Management

2. Account Executive

Here are a few things that set us apart:

• We are an equal-opportunity employer, and we are proud to offer jobs in environments where diversity is embraced.
• Competitive compensation package
• Flexible hybrid work environment
• Summer hours
• Commitment to the continuous improvement of our team through learning and development
• Regular social events to foster teamwork
• Strong culture of charitable and community involvement

We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and welcome applications from individuals who fall into one or more protected statuses (race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, disability, or any other protected status). If you require accommodation, please notify us and we will work with you to meet your needs.

Livewire Communications

About Hive Media:

Hive Media redefines what it means to be a people-driven news and entertainment company. Our team focuses on creating and acquiring content properties, which allow us to cultivate solid relationships with our communities, technology experts, and advertising partners. Our platform provides AI optimized campaigns across dozens of native, social, and programmatic ad networks. When paired with highly verticalized publishing platforms, we can deliver the most focused content with the best ad experience to users anywhere in the world.

We are looking for an Office Manager/HR admin who thrives in a fun, dynamic, fast-paced environment. This person will manage the office’s day-to-day operations, provide administrative support to multiple departments, and assist our Human Resources Manager in the recruitment, benefits administration, and employee engagement. They must be organized, self-motivated, and able to take on various impactful tasks and projects.

This is a full-time, in-house position in our London, Ontario, Canada office.

Responsibilities:

• Champion Hive Media Group’s core values and company culture.
• Oversee our office, ensure everything is in working order and be the “go-to” person for employee requests or questions.
• Promote the employer brand, which would include posting on the company’s social media pages, planning and executing engaging activities, coordinating SWAG items, etc.
• Take ownership of ongoing projects related to increasing efficiency and improving office space.
• Benefits administration includes but is not limited to, communicating benefit plans to employees, responding to questions in a timely manner, working with brokers and third-party account managers to resolve any issues, reconciling invoices, and leading annual open enrollment.
• Maintain employee electronic files and ensure accurate and timely entry of HR transactions data in Payroll software related to new hires, change of status, employee benefits, training, and termination of employment.
• Manage the onboarding cycle from pre-boarding and ensure new team members are ready for day one. This includes sending New Hire documents, processing onboarding information, scheduling orientation sessions, and maintaining employee records.
• Assist in payroll processing for Canadian entities.
• Support offboarding activities for exiting team members, including scheduling exit interviews, sending communications about last-day details, and summarizing exit interview data.
• Management and overseeing of the Internship Program
• Plan monthly events to increase employee engagement, including annual Holiday and Summer parties.
• Serve as the primary point of contact between property management, third-party vendors caterers, and event coordination.
• Manage the office administration, including, but not limited to, tracking expenses, purchase requests, beverage/snack inventory, budgets for events and perks, creating office KPIs, running office errands, etc.
• Maintain a clean, presentable, and organized office space.

Requirements:

• Prior administrative or event planning experience, preferably in a start-up environment.
• Must be detail-oriented and able to multi-task.
• Ability to follow through on appointed projects
• Self-starter who can work independently with limited direction.
• Must be friendly, approachable, and always be looking for ways to help.
• 3+ years of experience in HR Assistant field, preferably in a start-up environment.
• Must be highly proficient in Microsoft Office (Word, Excel, PowerPoint).
• Exceptionally self-motivated and directed.
• Ability to adapt to different working styles and create a cohesive collaborative environment.
• Effective written and verbal communications skills.
• Extremely organized with the ability to work in a fast-paced environment.

Why Work for Hive?

• Competitive wages
• Employer contribution towards Medical, Dental, and Vision premiums for all regular full-time employees and their dependents.
• Employee Assistance Program (EAP)
• Registered Retirement Saving Plan (RRSP) with company match
• Paid Time Off
• We care about your career and foster a culture of learning. We provide dedicated time to improve your skills, lunch and learns, online courses, knowledge sharing between team members, and many more opportunities.
• A management team focused on performance, growth, engagement and connection.
• Company-sponsored events and fully hosted summer and winter parties.

*Hive Media Group LLC is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other basis protected by law.

Hive Media Group

Who we are

Founded in 2021, beloFX is a next-generation visual effects and technology company. We operate globally with outstanding teams based in Canada, India, and the UK. This is an era of dramatic change in moving image technology and process. Our founding team, who have extensive experience in high-end visual effects, intend the company to be at the forefront of this transformation. At the heart of our ambition are collaborative tools that unify and optimize creative excellence, operational efficiency and client service. The liberating power of this technology enables creative organizations such as ours to work in fundamentally new ways, and develop exciting ideas for the future.

You can see our work on recently released The Peripheral on Amazon and The Last of Us for HBO. We are currently working on multiple high-profile feature films and episodic shows for Paramount Pictures, Universal Pictures, Sony Pictures, Skydance Media, Amazon Entertainment, HBO and Apple TV+.

Join us as a Bidding Coordinator!

We are looking for a Bidding Coordinator to join our New Business team! This is a central role responsible for sourcing new business and winning work for the studio. The role will coordinate all bidding projects and work closely with and report to the New Business Executive and Managing Director. This is an exciting opportunity for a motivated self-starter who thrives in a fast-paced environment. The ideal candidate will have excellent communication skills and can foster strong client relationships.

What you’ll get to do

• Work across multiple potential projects in parallel, learning about analyzing VFX breakdowns, assessing other materials (storyboards, reference images, meetings, and previz) and identifying creative processes and as a result, providing competitive, coherent and detailed bid packages to send to our clients

• Actively work with internal production teams, supervisors and Heads of Department to not only establish the methodologies that will be used on a project but also quantify the said work

• Monitor studio capacity and capabilities and help New Business Executive assess whether a project or type of work would be appropriate for the studio to prioritize, then discuss and strategize with the New Business Executive and Managing Director

• Keep informed on industry cost structures and understand how it affects creative assessment

• Liaise with clients and maintain good client relationships

• Maintain a comprehensive set of notes on each bidding project to help a clean handover to Show Producers once awarded

• Assist with the collection of task actuals data from completed projects for the bidding database

What you’ll need to bring

• Intimate and up-to-date knowledge of the entire VFX workflow and how it relates to bidding, according to current technical and creative VFX methodologies

• Excellent understanding of financial considerations with strong analytical skills

• Ability and experience to build effective working relationships with clients and colleagues

• High-level knowledge of MS Office applications, particularly Excel

• Ability to work with a small team towards a common goal, with a collaborative mindset

• Impeccable attention to detail and accuracy

• Excellent communication skills

• Ability to stay calm under pressure and capable of delivering to short deadlines

• A high level of motivation and a positive, can-do- attitude

Our people at belo are, and you will be

• Respectful and approachable
• Proactive and forward-thinking
• Flexible and adaptable
• A team player with a strong team ethic
• Enthusiastic, positive and optimistic
• Open to picking up new skills and try new ways of working

What we can offer you

• A fun, happy and respectful environment
• Learn from industry veterans with a wealth of knowledge to share
• An innovative, creative and forward-thinking company where every employee contributes to its growth
• Fully remote positions enabling employees to shape a career contributing to ground-breaking projects whilst benefiting from the flexibility needed in modern life
• Paid vacation days, sick days and personal days
• Competitive compensation and comprehensive health benefits package, including extended health, dental, vision, life and AD&D insurance, 24/7 counselling through an employee assistance program and a health spending account
• Annual WFH allowance for home office equipment
• RRSP company matching
• Social events and activities (Holiday season & Summer parties)

Our promise to you

beloFX is an equal opportunity employer and we are dedicated to putting diversity, inclusion and equality at the forefront of our culture. We believe in creating an environment where different ideas and perspectives are championed and where each individual feels empowered to contribute. We appreciate the great value that comes with creating teams that represent many diverse beliefs and visions. All qualified applicants will receive consideration for employment without regard to race, colour, national origin, religion, belief, age, disability, gender identity, sexual orientation, marital status or veteran status. We encourage applications from underrepresented groups.

Apply now! Be part of belo’s journey!

If you think this role sounds like a good fit for you then please apply here https://www.belofx.com/careers and complete our application from. If you would like to learn more about the position or careers at beloFX please contact [email protected]

If you require any support in the application process, including disability accommodation, please contact [email protected]

*Applicants must be eligible to work in Canada and be a resident of Quebec, Canada

beloFX