Administrative Assistant

ADMINISTRATIVE ASSISTANT – JOB DESCRIPTION

 

Powered by generative AI, Flawless are at the cutting edge of technology within the film industry, empowering storytellers with new ways to create, consume and deliver film content. Our patented generative AI software is revolutionizing the visual effects and motion picture industry, by enabling stories to be told exactly as they were intended.

Our first product TrueSync offers an immersive, native-language experience for any audience around the world by offering a substitute for subtitles or dubbing. We are passionate about breaking down language barriers and allowing the world to understand each other’s cultural stories better.  TrueSync is the first of many AI visual effects tools from Flawless, whose long-term objective is to facilitate many new ways of creating, consuming, and delivering content. 

·   Website

·   LA Times Article

·   TIME Best Inventions of 2021

·   CNN Live interview

Headquartered in London and LA, we have established an exceptional team of 100 world leaders in science, film and technology (click here to find out more). 

Flawless AI is looking for a highly organized and detail-oriented Administrative Assistant to keep our Santa Monica office running efficiently. This is a great opportunity to assist our eclectic executives with diverse projects and provide general administrative support at a cutting-edge generative AI Film Lab.

 

Our Santa Monica office is growing rapidly and currently has 25 employees, ranging from renowned computer scientists to acclaimed Hollywood filmmakers and seasoned executives, which means there’s plenty of room for growth and learning opportunities. Flawless is committed to creating an inclusive culture where all employees feel valued and welcomed.

  

Duties and Responsibilities Include:

• Scheduling calls and meetings for executives, booking travel, coordinating company wide meetings and ensuring all logistics run smoothly (e.g. wireless keyboards, speakers and microphones are working for meetings).
• Researching various topics that may be requested by executives (e.g. researching box office trends in different territories, creating timelines for important tasks, etc.).
• Logging emails from our info@ account and flagging priority outreach/Monitoring our CRM system.
• Summarizing notes from various meetings and/or logging key information 
• Ensuring office supplies and groceries are stocked and the common areas are kept tidy/clean.
• Running errands such as a FedEx shipment, picking up camera equipment, etc
• There may be a need to travel for executive support at festivals or conferences such as Cannes.
• Occasionally there may be a need to take out trash, refill towels, etc. in between janitorial services.

 

Skills and Qualifications:

• Organizational skills: Organization and prioritization are paramount. You must know how to keep yourself and others organized and how to determine which tasks are the most important.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Sheets are a must. 
• Communication skills:  Must frequently collaborate with other administrators and support personnel, management and clients on a regular basis.
• Decision-making:  Make decisions on a daily basis, addressing the best way to handle specific tasks.

 

Education and Experience:

• Bachelor’s degree (ideally with a business emphasis). 
• Minimum of one year in office experience.  Film set experience is a plus.

 

Flawless