Entertainment Careers Casting Calls and Auditions

Thrill One Sports & Entertainment

Thrill One is a next-generation content company that lives at the nexus of sports, entertainment and lifestyle. The Parent company of Nitro Circus, Nitrocross, Street League Skateboarding (SLS) and Superjacket Productions (producers of MTV’s “Ridiculousness”), Thrill One is dedicated to creating mind-blowing action sports events and original content throughout the world, fueled by the most daring athletes, talent and brands in thrill-based entertainment. Thrill One also boasts the largest aggregate social audiences in action sports, with over 40 million followers across its multiple brand pages and channels. Each year, Thrill One produces over 50 industry leading live events across all continents to record breaking audiences and drives 50% of MTV’s gross ratings. This role provides a chance to be a crucial member of this exciting growth company. More information on Thrill One can be found here: https://thrillone.com/

Thrill One is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position Summary:

We are looking for a highly organized and motivated Project Manager for Nitrocross. This role will work with the Nitrocross’ management to support their day-to-day administrative and operational needs, while also steering projects and ensuring alignment with the company’s strategic priorities. You will be the “glue” for Nitrocross, which requires a strong collaborator who will contribute positively to the team culture and create effective cross-functional relationships across Thrill One’s shared service model as well as third party vendors and partners. If this sounds like you, plus you thrive in a fast-paced environment and have a proven track record of driving results, we want to hear from you!

Duties/Responsibilities:

• Serve as a conduit between Nitrocross management, the larger team, and cross-functionally throughout the Thrill One organization. Increase alignment and speed of execution by providing feedback and insights to both sides.
• Contribute to team meetings by assisting with the production of materials and agendas, taking notes, and tracking action items.
• Track key project milestones and remain timeline-focused to ensure the team hits pertinent deadlines.
• Identify opportunities for process optimization and make recommendations to establish new and improve existing systems and processes.
• Attend and work live events as needed to host strategic guests and provide support to ensure a seamless event experience.
• Assist in research projects to identify prospective team, manufacturer and host city venue opportunities
• Process expense report reconciliations, credit card reconciliations, and assist with budget tracking.
• Work closely with the Travel Manager on various tasks including creating and distributing travel packages for production/event staff.
• Maintain team and competition documentation to ensure accurate records and cataloguing.
• Work closely with Executive Assistant to CEO & other Thrill One brands to maintain an accurate schedule of events.
• Liaise with third-party strategic partners, including but not limited to race teams, drivers, vehicle manufacturers and venues to ensure consistent flow of communication and two-way feedback of pertinent series updates.
• Help manage the contractor and vendor agreement process including compiling, preparing, and distributing agreements to contractors; tracking agreement execution status; distributing and managing fully executed agreements.
• Assist with contractor and vendor invoice approvals by obtaining appropriate department head approval and communicating with finance on approvals and payment requests.
• Support the broadcast and event production teams with event schedules and production workflow pre-event, during event and post event.
• Own and manage ad hoc projects as directed by Nitrocross management.

Education/Experience: 

• Bachelor’s degree preferred but not required.
• Minimum of 3-4 years related experience in a similar position.
• Must be highly proficient in Microsoft Office, Adobe, Zoom and Google Suite (Slides, Sheets, Docs, Forms).
• Strong interpersonal and communication skills, with the ability to interact and work effectively with personnel at all levels of the organization.
• Must have an extremely high work ethic.
• Must be highly organized, and detail-oriented, with strong organizational skills to manage the continuous workflow across multiple events and projects.
• A team player who is willing to take direction but can also work autonomously. 
• Excellent analytical and problem-solving skills.
• Remains calm and has a creative problem-solving mindset to handle unexpected challenges that may arise during events.
• The ability to work under pressure on competing responsibilities with resilience, discretion, diplomacy, and accuracy is essential.

Thrill One Sports & Entertainment

Job Description

Job Summary:

The Executive Assistant will provide executive-level support to the Chief Marketing Officer (CMO). They will oversee and manage the flow and exchange of information, streamline interactions and facilitate initiatives on behalf of the CMO. This will include being the primary contact for internal and external communications and inquiries, relating to instructions, meeting arrangements, policies and procedures or other questions. Project management and coordination will include research, organization of efforts between various departments & entities, assimilation of data for appropriate written and verbal communication or presentations. The position is responsible for confidential and time sensitive information and materials:

• Provides a full range of administrative services and project management support to the Chief Marketing Office
• Maintain an accurate and detailed calendar for the CMO, manage and log high-volume of incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
• Prioritize the CMO’s tasks and projects daily, monitor emails, documents, or materials requiring input and/or approval
• Screen communications to the CMO, with a particular focus on email management
• Draft internal and external communications and correspondence on behalf of CMO. Manage communications plan and activities for both internal partners and external clients/agencies/partners
• Oversee the creation of briefing documents, including conducting research, crafting talking points, script writing, event briefings, research and media briefings for the CMO with input across teams as required
• Organize internal and external meetings for the CMO, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes/meeting notes
• Project manage activities within the marketing team employee engagement strategy, including organizing meetings and team events
• Collaborate with other administrative assistants to successfully coordinate schedules across teams
• Manage all travel arrangements and reservations for CMO
• Track and reconcile monthly credit card statements in a timely manner; Monitor and maintain budget records, reconcile accounts, and track invoices. Follow-up and reconcile accounting discrepancies
• Prepare and manage marketing department reports, defining and evaluating problems and recommending solutions
• Develop filing or other organizational systems and monitor to for efficiencies.
• Provide special project support to the CMO, liaising with the designated project management team as required
• Perform any other relevant duties as assigned

Required Skills, Knowledge and Abilities:

• Degree, minimum of five (5) years’ related experience, or equivalent combination of education and experience
• Prior experience providing support to broad levels of the organization, from executives to new hires
• Evidence of experience handling confidential and proprietary information
• Demonstrated planning and prioritization skills with the ability to manage multiple priorities
• Presents a professional degree of communication skills in person, on phone, by e-mail and letter
• Evidence of ability to handle variety of situations or issues using discretion and judgment
• Demonstrated high level of research, analytical and problem-solving skills
• Evidence of computer proficiency with advanced skills in Microsoft Word, Excel and PowerPoint
• Demonstrated initiative and motivation with a self-starting attitude and willingness to take on additional challenges

Ilitch Sports + Entertainment

SB Projects is seeking an Executive Assistant to provide top level support to a Management Executive based in Los Angeles and/or Santa Monica, CA. The ideal candidate is dependable, detail-oriented, and has exceptional organizational and communication skills. Previous entertainment and/or agency experience is highly preferrred.

KEY RESPONSIBILITIES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Takes meeting notes and proactively follows up as needed
• Tracks expenses and prepares expense reports
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel if needed
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

SB Projects, LLC

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Assistant position. This position is a contract opportunity which is expected to be on-site 4 Days per week (Mon-Thurs.) in Glendale, CA for a duration of 18 Months. The pay rate would be between $25 – $29 per hour.

Summary

The Administrative Assistant will:

• Provide general administrative support including meeting coordination and notes, executive level memos, agendas, mailing support, and IT needs
• Work with our teams across Editorial, Sales, Marketing, Publicity, Production, BA, Legal and IP teams within the Publishing Group
• Research and help source global and DEI storytelling opportunities and talent
• Help create IP and franchise decks, presentations, pitches, one-sheets, and bibles, that detail story, character, product extension, publishing information, strategy and more.
• Create and keep updated the Catalog deck for pitches to entertainment partners.
• Organize and track Book-to-Screen industry news, trends, competitors and talent across publishing and film/TV including in-house options with entertainment partners
• Report Beyond-the-Screen industry news across merchandise (toys, games, licensing deals, fashion, etc.), digital and audio (podcasts, NFTs, metaverse, video games), franchise IP, and unique & live experiences (amusement parks, broadways, book clubs, etc.)

Required:

• Excellent calendar management skills, including the coordination of executive meetings.
• Strong knowledge of MS Office, including Word, Excel, (PowerPoint or Keynote) and Outlook Scheduling.
• Experience scheduling travel arrangements.
• Ability to work on multiple projects simultaneously.
• Must be well organized, detailed oriented and have excellent follow-through skills.

Preferred:

• Publishing experience or entertainment experience is nice to have but not required.

Visium Resources, Inc.

KEY RESPONSIBILITIES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Acts as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Accompanies the executive during international travel
• Tracks expenses and prepares expense reports as needed
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• Fluency in Korean and English at a professional level is absolutely essential
• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel for extended periods of time
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

HYBE America

Who We Are:

CMC Touring is a leading entertainment consulting firm, specializing in the field of business and employment related immigration matters for the entertainment industry. We are respected advisors to many of the most successful professionals working in music, theatre, sports, and entertainment. We are seeking an Executive Assistant for the Founder/CEO, a global leader in the field of employment immigration for artists, entertainers, and athletes.

The hired individual may also become eligible for a consultant position, advising his or her own entertainment clients in the matters of immigration related to music touring.

Qualifications of the Ideal Candidates:

• Dependable and disciplined with a high level of initiative.
• Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization.
• Detail-oriented organizational skills, communication, and writing abilities.
• Advanced technical skills with a solid command of Microsoft Windows, Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• The desire to embrace and improve the efficiency of the existing structure of this office’s workflow processes to help improve and streamline this executive’s core business.
• Passion for music & the music business, and genuine interest in travel and immigration policies.
• Willingness for a minimum 2-year commitment is strongly preferred.

Essential responsibilities, all of which require close attention to detail:

• Maintain client files and spreadsheets with a high level of accuracy
• Liaise professionally with internal staff, external clients, and other industry leaders & decision makers (managers, promoters, etc.).
• During meetings and phone calls, take notes to identify, discuss, and implement the action items.
• Maintain administrative procedures in line with company policies and procedures, such as personnel manifests and the preparation of dropbox links with large amounts of data
• Organize, track, draft, and respond to high volume of email correspondence, including sorting & screening emails and requests to determine priority levels and action items.
• Track client data & update client databases & personnel files through a series of detailed grids.
• Research and aid in preparing materials for work permits and visa applications, including gathering, compiling, verifying, and analyzing information and data for application forms, immigration manifests, etc.
• Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), and draft correspondence
• Participate in special-project assignments on an as-needed basis.
• Entering client data into our systems
• Completing department and ad-hoc projects
• Temporarily cover desks while assistants are away
• Assisting with a variety of daily administrative/office tasks
• Represent CMC in a professional manner, ensuring compliance to CMC policy and ethics and adhering to the Standards of Work policies and procedures
• Report to work as scheduled
• In-office presence is required.
• Other duties as assigned

Core Competencies:

• BA/BS from an accredited University or College
• At least 1 year of professional administrative experience in a fast-paced environment.
• High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• Proficiency with Microsoft Excel, with at least 1 year experience with Pivot Tables in Excel.
• Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal)
• Ability to anticipate needs and execute time sensitive matters in a fast-paced environment.
• Ability to multitask, prioritize the workload, and use time efficiently
• Ability to work well under pressure; meet tight deadlines.
• Ability to handle a high volume of emails and phone calls while maintaining professional communication
• Must be detailed-oriented and able to handle complex instructions with care and follow-through, demonstrating accuracy and thoroughness in executing assigned tasks.
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times, a “can-do” positive attitude, and a willingness to “go that extra mile.”
• Dependable and proactive
• Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects
• strong task-management skills with minimal supervision
• Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time – all while working in a fast-paced environment.
• The desire to review, understand and learn about international immigration policy. A immigration law background would be a bonus but is not required.
• a strong understanding and overall enthusiasm for the music and entertainment industry and international travel is strongly encouraged.

CMC Touring is an employee-owned business that offers comprehensive medical and wellness benefits, generous paid time off, nine paid holidays per year, 401k match, profit sharing, and other great company perks. We are a small and tight knit team with a new office in downtown Los Angeles, and a culture committed to supporting everyone’s growth and development.

CMC is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. CMC strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

CMC Touring

Executive Assistant

Shore Fire Media is looking for an experienced executive assistant with experience working with executives in senior leadership in the music industry to join our team in Brooklyn, NY. We’re looking for someone with excellent knowledge of the music and entertainment industry, and a proven track record in providing support to executive level staff.

What you have:

• Possess a high degree of responsibility and ability to be discreet with confidential and proprietary matters

• Exemplary writing and communication skills

• Knowledge and experience working with top music industry and media executives

• 5 or more years of music industry or entertainment experience

• Expert level with Zoom, Google Meet, Microsoft Teams, Microsoft Office, Google Calendar, iCalendar; Mac OS

• Bachelor’s degree

What you’ll do:

• Work closely with the executive to manage their calendar, making travel arrangements, schedule meetings, filing expenses, and clerical/administrative duties as directed

• Corporate and staff gifting

• Holiday and staff social event planning

• Other administrative: updating press and industry databases, prepare agendas and meeting recaps

• Hybrid remote and in-office schedule; work in a collaborative loft space in downtown Brooklyn with sweeping views of downtown Manhattan and NY harbor.

• Be a part of a supergroup of leading PR and marketing agencies with unique benefits including pet insurance, student loan assistance, and flexible quality time off

Benefits:

Generous benefits package includes medical, dental, vision, life insurance and disability, flexible spending account, 401k plan, student loan assistance, fitness reimbursement, commuter benefits, quality time off.

ABOUT SHORE FIRE MEDIA

Shore Fire Media represents musicians, talent, creators, athletes, entrepreneurs, businesses and brands at the forefront of their respective fields as well as some of the most exciting established and emerging voices in the arts, entertainment, culture and beyond.

From the Grammy’s coveted Best New Artist award to Fast Company’s “World’s Most Innovative Companies,” or People’s “Sexiest Man Alive” to Forbes’ “30 Under 30,” Shore Fire clients are universally acclaimed by some of the world’s most prestigious cultural institutions and sought-after media alike — winning awards as well as topping bestseller and critics lists. We have represented recipients of Academy Awards, Emmy Awards, Tony Awards, NAACP Image Awards, BET Awards, Golden Globe Awards, Soul Train Music Awards, CMA Awards, Stellar Awards, GMA Dove Awards, Kennedy Center Honors, Webby Awards, Peabody Awards, the Pulitzer Prize and over 100 Grammys — as well as inductees of various halls of fame, from the Rock & Roll Hall of Fame to the Naismith Memorial Basketball Hall of Fame. Shore Fire staff aspire to a level of excellence complimenting that of our clients and is widely regarded as a best-in-class communications agency — cited by publications like Billboard and Variety, and named to Observer’s annual list acknowledging the most powerful public relations firms regularly throughout the years.

Our company culture is focused on learning by doing and we have a strong history of promoting staff from within. Multiple current staff began at Shore Fire as interns or entry-level employees.

Shore Fire is devoted to being an equal opportunity workplace and committed to offering equal employment opportunities regardless of race, ancestry, national origin, gender identity, sexual orientation, age, religion, or disability.

We are unable to respond to candidates not chosen for an interview.

Shore Fire Media

Our client, a top Entertainment Firm, is seeking a dedicated and professional Executive Assistant to join their team to support a busy Partner with a VIP client roster. This is a multi-faceted administrative role that requires an organized and diligent professional with strong communication and technical skills. The position will involve heavy client communication, email management, project coordination, facilitating legal and sensitive documentation, contracts as well as liaising with a range of inside and outside industry contacts. The right candidate has a professional and personable attitude with superior communication skills and is seeking a long-term fit as an Executive Assistant within a top team.

Qualifications:

• Minimum of 3-5 years of experience in an administrative role within entertainment or production
• Bachelors degree from a top university
• Thorough understanding of MS Office, Google Suite and especially Outlook
• An ability to succeed in a demanding, fast-paced capacity
• Willingness to adapt to changing responsibilities and expectations
• Professional and refined communication skills
• Ability to anticipate needs and be proactive
• High degree of accountability

This is a great opportunity to partner with a top Executive and a stand-out team highly regarded and respected in their industry. Please submit your resume to be considered.

Salary Range: 70K-80K base, plus overtime eligible, bonus, and 100% paid health benefits.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Confidential

Our client, an American multinational mass media and entertainment conglomerate, is looking for an Administrative Assistant to join their team in New York, New York! This position is responsible for providing administrative support to department executives.

*This role is a 3-month contract to hire position*

*Hybrid schedule in New York, New York*

Responsibilities:

• Provides admin assistance to department execs including travel arrangements, expenses, To Do list and Weekly Priorities list preparation
• Coordinates meetings including booking conference rooms, video set-up (ZOOM & Microsoft Teams) & distribution of materials
• Copies, Files digitally, Organizes documents as required
• Prepares emails and other Word, Excel and Power Point documents in a timely manner
• Assists Senior Team on special projects
• Prepares meeting folders, ensuring updated versions of critical documents including meeting agendas are provided
• Saves key reference documents to department share drive

Desired Experience:

• 1+ year of department assistant experience
• SAP/CONCUR experience
• Calendaring(international and domestic), knowledge of time zones.
• Proficiency in MS Office software with particular strengths in Word, Excel & PowerPoint
• Entertainment or Media-Related Industry experience preferred

You will receive the following benefits:

• Medical Insurance – Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Motion Recruitment

• Oversee CEO and team operations, covering travel, events, and office management
• Maintain professionalism, handle sensitive matters discreetly, and uphold confidentiality
• Manage complex CEO calendar, strategically scheduling appointments
• Coordinate comprehensive domestic and international travel plans, including events
• Plan and execute personal and corporate events, encompassing catering and entertainment
• Anticipate CEO’s needs, drive stakeholder decision-making, and manage office and project coordination, including staff and vendor support
• Support with personal matters and fulfill miscellaneous tasks as required

Vaco